SOP 101.01: Responsibilities to the Board of Corrections

Division:
Executive
Effective Date:
September 1, 2001
Reference Code:
IA01-0001
Topic Area:
101 Policy-Legal Services
PowerDMS:
View on PowerDMS
Length:
328 words

Summary

This policy establishes the role of the Executive Liaison in serving as the primary point of contact between the GDC Commissioner and the Board of Corrections. The Executive Liaison is responsible for coordinating all Board meetings and committee meetings, providing support services to Board members, maintaining accurate records, managing Board member reimbursements, and ensuring smooth communication regarding system operations and emergency situations.

Key Topics

  • Board of Corrections
  • Executive Liaison
  • Commissioner
  • Board meetings
  • committee meetings
  • Board support services
  • Board minutes
  • Board member reimbursement
  • Board governance
  • liaison responsibilities

Full Text

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`POLICY & EXECUTIVE`
`PROCEDURE/BOARD SERVICES`|`Reference Number: `
`IA01-0001`|`Revises`
`Previous`
`Effective Date:`
`4/01/97`|
|`Subject:`
`RESPONSIBLITIES TO THE`
`BOARD OF CORRECTIONS`|||
|`Authority:`
`WETHERINGTON`|`Effective Date:`
`9/01/01`|`Page``0`` of`
`2 `|

I. POLICY:

   To act as liaison between the Commissioner of
   Corrections and the Board of Corrections through
   coordination, attending, and scheduling all official
   Board meetings, committee meetings, and any required
   special meetings and providing support services to the
   Board members.

II. APPLICABILITY:

   All Facilities, Centers, Units, and Offices operating
   under GDC management.

III. RELATED DIRECTIVES:

   NONE

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   NONE

VI. PROCEDURE:

   A. The Executive Liaison follows the decision of the Board
      members in scheduling the date, time and location of
      regularly scheduled Board meetings, committee meetings,
      and any special meetings. This involves setting the
      agenda, identifying issues that need to be brought to the
      attention of the members, providing any supporting
      documentation for agenda items and arranging for staff to

|Functional Area:
POLICY & EXECUTIVE
PROCEDURE/BOARD SERVICES|Prev. Eff. Date:
4/01/97|Page 2 of
2|
|---|---|---|
|`Functional Area:`
`POLICY & EXECUTIVE`
`PROCEDURE/BOARD SERVICES`|`Effective Date:`
`9/01/01`|`Reference Number:`
`IA01-0001`|

   be available to make special presentations and/or answer
   questions.

B. The Executive Liaison assists individual Board members on
   a daily basis by providing them with information
   responsive to their specific inquiries or needs and
   informs Board member of emergency situations occurring
   within the system.

C. The Executive Liaison maintains and develops in concert
   with the Board and the Commissioner a set of guidelines
   by which the Board and its committees can function
   efficiently, develops and maintains an orientation
   program for newly appointed Board members which will
   facilitate their understanding of the functions,
   responsibilities, and interrelations of the agencies'
   various administrative and operational components.

D. The Executive Liaison insures Board minutes are accurate
   and recorded, Board members are reimbursed for Board
   activities as required by law, and coordinates the
   appointment or reappointment of Board members with the
   Governor's staff.
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