SOP 205.01: Fitness for Duty

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 1 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

I. Introduction and Summary:
The Georgia Department of Corrections’ (GDC) critical mission of supervising
offenders, mandates that employees be mentally and physically capable of
performing their assigned duties. When the job-related mental or physical
capabilities of employees are questioned, the GDC must conduct an appropriate
fitness for duty evaluation.

II. Authority:
A. GDC Board Rules: 125-2-1-.01 b-e, 125-2-1-.02 a-c, 125-2-1-.07, 125-2-1
.08(4), and 125-2-1-.09(2)(b);

B. O.C.G.A. § 42-5-18;

C. GDC Standard Operating Procedures (SOPS): 205.02 Contact or Business

Dealings with Inmates/Probationers, 209.04 Use of Force and Restraint for
Offender Control, 104.47 Employee Standards of Conduct, and 104.59 Alcohol
and Drug Testing-Reasonable Suspicion; and

D. ACA Standards: 4-4048, 4-4054, 4-4062 and 4-4063.

III. Definitions:
A. Offender - Person that has been convicted of a crime and placed under

supervision of Georgia Department of Corrections.

IV. Statement of Policy and Applicable Procedures:
This policy is applicable to all GDC employees at state facilities housing GDC
offenders.

A. New Applicants and Employees:

1. NO applicant who has been convicted by any state or federal government,

of any crime where the punishment could have been imprisonment in a
federal or state prison or has been convicted of sufficient misdemeanors
to establish a pattern of disregard for the law is eligible for employment
in a position that would require police powers. An exception to this may
be moving traffic violations.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 2 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

2. In order to minimize the danger to others by persons who subject

themselves to practices, which would make them unfit for duty, all new
employees shall be appropriately screened to ensure that they adhere to
institutional standards. The institutional standards for Correctional Officers
are as follows:

a. Male:

i. 8 push-ups in one minute;
ii. 12 sit-ups in one minute; and
iii. 16-minute mile walk/run.

b. Female:

i. 4 push-ups in one minute;
ii. 8 sit-ups in one minute; and
iii. 16-minute mile walk/run.

3. No Correctional Officer shall be employed without meeting the physical

fitness standards. These standards will require applicants to perform a certain
number of push-ups, sit-ups and walk or run one mile within specified periods
of time.

4. Correctional staffs are required to maintain the essential physical and mental

capabilities to perform assigned functions satisfactorily. The Department may
require examination to determine physical and/or mental fitness for duty.

5. Screening of applicants shall be conducted so as to establish their reputation

as to reliability and trustworthiness.

6. All personnel shall be required to adhere to applicable rules, regulations,

policies, procedures and directives of GDC.

7. Prospective employees previously terminated by GDC, failing working test or

leaving under adverse conditions will need to be reviewed by the respective
Field Operations Manager for final review and approval.

8. All state employees shall be subjected to a security investigation which shall,

at a minimum, include a fingerprint check with state and federal agencies and

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 3 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

verification of personal data, claimed education and employment experience.
Falsification or withholding of pertinent data shall be considered cause for
denial of employment or dismissal and may result in prosecution.

9. Further, in the event any employee exhibits behavior indicative of a

condition which would potentially render them unfit for duty, appropriate
steps shall be taken to determine the extent, if any, of violations of this
procedure. This could include, but is not limited to, drug testing,
investigation or examination by a professional such as a doctor.

10. A reputation for reliability and trustworthiness shall be questioned if any

of the following occurs:

a. Willful omission or falsification of information submitted in support of

employment or access to the institution for daily business.

b. While on duty, the use, possession, or handling of illegal drugs or

alcohol; or excessive use of alcohol while in an off-duty status.

c. A criminal conviction.

d. Mental or physical impairment.

e. Any evidence of coercion, influence or pressure that may be applied

from outside sources to compel an individual to commit an act of
sabotage that could affect the health or safety of the public,
inmate/probationers or facility employees.

f. Any other information that would adversely reflect upon the reliability

and trustworthiness of the individual as it relates to being permitted
unescorted access to the facility.

11. Each person employed shall receive appropriate security training with

particular emphasis on those matters for which the person has
responsibility.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 4 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

12. All authorized individuals not screened in accordance with paragraph 1.A.

above shall be escorted. Persons requiring escort shall be identified and the
validity of their need for access shall be determined.

13. Personal honesty and integrity shall be required of all employees

14. Persons who demonstrate a lack of judgment, stability or trustworthiness

that have resulted in or may result in actions that are averse to the safety of
the facility, themselves, coworkers, offenders or the general public shall
not be allowed access to facility property. It is the responsibility of each
supervisor to be aware and know the condition of the employees assigned
to their respective units.

B. Fitness for Duty: The potential for attempts at escape, evasion or violation of

security regulations by offenders is such that staff must be fit for duty at all
times and alert to breaches of security. All staff must be mentally, physically,
and legally qualified at all times to carry out all assigned duties in a totally
satisfactory manner even under stressful circumstances.
1. No employee shall be permitted to enter or remain on duty if under the

influence of alcohol, drugs, or any other distorting element or if any illegal
drug is found within his or her system.

2. All security personnel must be willing and able to carry out any and all job

duties at any time. At times, one job duty may be the use of force; up to and
including deadly force; when lawful and required by GDC SOP 209.04 Use of
Force and Restraint for Offender Control.

3. Illegal Drugs: These are defined as any drug or drug like substance whose

sale, use or possession is unlawful. Any GDC employee possessing, using,
selling or distributing illegal drugs may be terminated if:

a. He or she is convicted of using, possessing, handling or distributing

illegal drugs, including marijuana, either on or off duty regardless of
location;

b. He or she has any amount of illegal drugs in his or her possession,

including marijuana, or in his or her system, while in any state vehicle

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 5 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

or while on duty at an institution or work site where offenders are
located; or

c. Is otherwise shown to have used, possessed, handled or distributed

illegal drugs, including marijuana, while employed by the State of
Georgia, while employed as a sworn officer, or any time within the past
two (2) years.

4. Physician or Self-Prescribed Drugs: No person shall be allowed to drive

any state vehicle or work at any facility or work site where offenders are
located while under the influence of physician or self-prescribed drugs, if
he or she is judged by his or her physician or supervisor to be unfit for duty
as a result of the use of these drugs. When taking physician prescribed
drugs or over the counter legal drugs, which may affect performance, the
employee must report daily such use to his or her supervisor. This must be
reported prior to the start of his or her daily shift for a determination of
fitness for duty while on such medication. All medications will be
maintained in a manner inaccessible to offenders and approved by the
employee’s supervisor. Violation of this procedure shall result in severe
disciplinary action including the possibility of termination.

5. Alcohol: See SOP 104.47, Employee Standards of Conduct, IV.M and

VI.A.7-10.

6. Temporary Exceptions: In certain extraordinary situations, an employee’s

job duties may be modified. Any job duty modifications must be
coordinated and approved by Correctional Human Resources Management
(CHRM).

C. Alcohol and Drug Screening Test:

1. Reasonable Suspicion Alcohol and Drug Screening Test: If at any time the

Warden or Superintendent or his or her designee has reasonable cause to
suspect that any employee is in violation of the drug and alcohol policy,
the suspected employee shall be requested to take the drug screening test
after receiving approval from the Director, Human Resources. Any
employee refusing to submit to such a test when required to do so by the
Warden or Superintendent or his or her designee may be terminated. A

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 6 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

positive test result indicating that an employee, while in a state vehicle or
while on duty at facility or work site where offenders are located, with an
amount of illegal drugs in his or her system or while under the influence of
alcohol may result in termination per SOP 104.59, Alcohol and Drug
Testing-Reasonable Suspicion; and

2. Random Drug Screening Test: Individual facilities shall perform drug

screening on a random basis in accordance with SOP 104.58, Random
Drug Screening.

3. All employees shall be required to report their arrest for or conviction of ANY

crime to their immediate supervisor by the next normal business day after its
occurrence. This shall be followed by a written notification to the appointing
authority within 72 hours of occurrence.

D. Searches: Employees, vehicles, property, equipment and storage areas at GDC

facilities and detail work sites are subject to search, including any other persons
entering or leaving the property. Additionally, all areas, equipment, personal
work-space and storage facilities, including but not limited to, a desk, lunch
and tool boxes, lockers, storage bins, etc. are subject to search.
1. Automobiles entering the property, parked on the property, in use on the

property and exiting the property are subject to search.

2. The Warden/Superintendent or his/her designee shall require frequent staff

inspections in an effort to control contraband.

3. Any employee refusing to permit a search of their person, property, vehicle

or controlled area may result in termination.

4. No one who refuses such a search shall be allowed to enter the facility.

5. The Warden/Superintendent or designee may cause periodic unscheduled

searches of staff, visitors, and civilian workers to be conducted and the
searches may include persons, possessions, vehicles, workspaces and
equipment. These searches shall be done to control contraband of all types
including alcohol and drugs.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|Policy Name:Fitness for Duty|
|Policy Number: 205.01|Effective Date:10/26/2017|Page Number: 7 of 7|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access
|

6. Arrest may be made of GDC employees specifically committing a

misdemeanor or felony on premises, which are under the jurisdiction of
GDC.

E. Unofficial Dealings with Offenders: Unofficial dealings with offenders, per

SOP 205.02, Contact or Business Dealing with Inmates Probationers,
involving alcohol, contraband, or drugs (whether illegal or legal) is strictly
prohibited and shall result in termination. Unofficial dealings with offenders
not involving drugs, contraband or alcohol is likewise prohibited and shall
result in severe disciplinary action up to and including the possibility of
termination and/or criminal prosecution. O.C.G.A. § 42-5-18, forbids giving
any item or article to an offender without the permission of the
Warden/Superintendent.

V. Attachments: None.

VI. Record Retention of Forms Relevant to this Policy: None.