SOP 205.09: Guidelines for Civilian Construction Workers, Consultants, and Contract Personnel

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|
|Policy Number: 205.09|Effective Date: 10/31/2024|Page Number: 1 of 5|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access|

I. Introduction and Summary:

Under the rules of the Board of Corrections, any and all civilian construction
employees, consultants, and contract personnel or employees of other public or private
organizations providing a service to the agency, shall be required to adhere to
applicable rules, regulations, policies, procedures, and directives published by the
Georgia Department of Corrections and are accountable to the appointing authority of
the facility where they serve. This procedure shall apply only to the above listed
personnel who are temporarily working at a facility or center.

II. Authority:

A. GA Comp. R. & Regs R.: 125-2-1-.01; 125-2-1-.02; 125-2-1-.07; 125-2-1- .08;

125-2-1-.09(2) (b);125-3-1-.06; and

B. GDC-SOPs: 204.01, Georgia Crime Information Center GDC Limited GCIC

Terminal Operations; 208.06, Prison Rape Elimination Act (PREA) Sexually
Abusive Behavior Prevention and Intervention Program; 218.02, Control of Tools
and Equipment; 218.03, Control and Dispensation of Gasoline and Hazardous
Materials; 226.01, Searches, Security Inspections, and the Use of Permanent Logs;
and

C. ACA Standards: 2-CO-1C-17 and 5-ACI-1A-11.

III. Definitions: None.

IV. Statement of Policy and Applicable Procedures:

A. Prior to beginning employment at any state and county correctional facility center,

all construction workers, consultants, or contract personnel will read this Standard
Operating Procedure (SOP), sign and date the signature form, Attachment 1,
acknowledging that they have read and understand the contents.

B. All personnel covered under this SOP will be screened through the GCIC/NCIC

computer files. Attachment 2 (Consent Form) will be completed and signed by the
individual undergoing the background records check. Failure or refusal to sign the

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|
|Policy Number: 205.09|Effective Date: 10/31/2024|Page Number: 2 of 5|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access|

form will result in the individual being denied access to state/county facility and
center.

C. A person's suitability for unescorted employment access within a correctional

facility or center shall be questioned if screening reveals:

1. Willful omission or falsification of information submitted in support of

employment or access to the facility or center for daily business;

2. Use of non-prescribed narcotic or hallucinogenic drugs or excessive use of

alcohol;

3. A criminal conviction by any state or federal government, of any crime, the

punishment for which could have been imprisonment in a state or federal
prison or facility or center;

4. Convictions of sufficient misdemeanors to establish a pattern of disregard for

the law;

5. History of mental illness or emotional instability that may cause a significant

defect in the individual's judgment or reliability;

6. Any evidence of coercion, influence, or pressure that may be applied from

outside sources to compel an individual to commit any act that could affect the
health and safety of the public, offenders or facility or center personnel and
their families; and

7. Any other information that would adversely reflect upon the reliability and

trustworthiness of the individual as it relates to unescorted access within the
facility or center.

D. Identification of individuals authorized access without escort shall be

accomplished by personal recognition and comparison of the individual’s likeness
portrayed on a photo identification card (Attachment 3). The card will be red in
color and will be worn at all times when in state/county facility or center.

E. The possession, use or sale of any illegal drugs (defined as any drug or drug-like

substance whose sale, use or possession is unlawful), is inconsistent with the
facility or center's objective of operating in a safe and efficient manner.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|
|Policy Number: 205.09|Effective Date: 10/31/2024|Page Number: 3 of 5|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access|

Accordingly, no employee, visitor, contractor, vendor or supplier who performs
duties on facility or center property or away from facility or center property, shall
use, sell or have in his possession illegal drugs at any time regardless of location.
Further, no person noted above shall report to work while under the influence of
illegal drugs. Any employee who engages in such conduct will be denied access to
state and county facilities or centers and may be subject to adverse action up to
and including arrest.

F. When taking physician prescribed drugs or "over the counter" legal drugs, which

may affect performance, the personnel covered by this SOP must report such use
to his or her supervisor prior to the start of his or her shift for a determination of
fitness for duty while on such medication.

G. The use of alcoholic beverages is inconsistent with the objectives of state and

county facilities and of operating in a safe and efficient manner. No person shall
report to work under the influence of alcoholic beverages. Persons in violation of
this policy will be subject to termination of employment.

H. Persons who demonstrate a lack of judgement, stability or trustworthiness that

have resulted in or may result in actions adverse to the safety of the facility or
center, themselves, co-workers, offenders or the general public will not be allowed
access to any state and county facility and center. It is the responsibility of each
supervisor to be aware and know the condition of the employees assigned to them.

I. Any contractor, visitor, vendor, or supplier seeking to gain unescorted access to

any state and county facility, or center shall be required to read and sign this policy.
Short term visitors, delivery personnel and other similar categories of personnel
on site for periods less than eight (8) hours who will be escorted by others may be
exempt from signing this policy at the discretion of the Warden or their designee.

J. In the event any civilian construction worker, contractor, consultant, and contract

personnel exhibit behavior indicative of a condition which would potentially
render them unfit for their assigned tasks, appropriate steps will be taken to
determine the extent, if any, of violations of this procedure.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|
|Policy Number: 205.09|Effective Date: 10/31/2024|Page Number: 4 of 5|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access|

K. To ensure the effective implementation of this procedure, anyone on state or

county facility center grounds exhibiting behavior creating reasonable suspicion
that a violation of this procedure exists may be asked to comply with one or more
of the following actions:

1. Submitting to search, prior to entering or leaving prison grounds as well as

while on prison grounds;

2. Opening of cars parked on prison grounds for search;

3. Providing a urine sample or alcoholyzer (breath test) and if requested, by

submitting to examination by a license physician to include such test as
recommended by the physician, including psychological testing and
evaluation;

4. Voluntarily submitting to a polygraph test in circumstances where allegations

of procedure violation have been made and those persons reporting have
themselves submitted to such verification testing; and/or

5. Leave state property.

L. Persons asked to agree to a request as outlined in Paragraph K above may refuse.

However, failure to comply with such a request may result in being denied access
to any state or county facility or center or Transitional Center.

M. Personnel are restricted from bringing any firearms or other weapons on the

property of any state or county facility or center without the written consent of the
Warden or Superintendent.

N. Vehicles used in construction will never be left unattended with keys in them.

O. Personal vehicles will be parked in approved areas and locked.

P. Civilian construction workers, consultants, and contract personnel employed by or

under contract to perform services or construction within the facility or center will:

1. Submit a written inventory of all tools, toolboxes, and related equipment prior

to admittance into the facility or center. The list will be used each time workers
enter and leave the facility or center;

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|Policy Name:Guidelines for Civilian Workers, Consultants, and Contract Personnel|
|Policy Number: 205.09|Effective Date: 10/31/2024|Page Number: 5 of 5|
|Authority:
Commissioner|Originating Division:
Facilities Division|Access Listing:
Level I: All Access|

2. Control of all tools and equipment will be accomplished in accordance with

SOP 218.02 (Control of Tools and Equipment); and

3. Control of hazardous materials (flammable, toxic, and caustic materials) used

on facility or center grounds will be adequately controlled in accordance with
SOP 218.03 (Control and Dispensation of Gasoline and Hazardous Materials.)

Q. Personal dealings with offenders are strictly prohibited.

R. Storing and stacking of construction inventory is not to interfere with the tower or

perimeter patrol officers’ ability to view the perimeter fence.

V. Attachments:

Attachment 1 – SOP Acknowledgement Statement

Attachment 2 – GCIC/NCIC Consent Form

Attachment 3 – Red Photo Identification Card

VI. Retention Schedule:

Attachments 1 & 2 – Once completed, will be attached to the contract and will be
governed by the official record retention schedule of the contract. Contracts are to be
held by the originating office for six years and then destroyed.

Attachment 3 – Destroy upon fulfillment of contracted duties.