SOP 209.06: Administrative Segregation

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 1 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

I. Introduction and Summary:

It is the policy of the Georgia Department of Corrections (GDC) to establish and
provide effective Administrative Segregation management procedures for offenders
who have otherwise participated in or were associated with activity such that greater
management of the offender’s interaction with other persons is necessary to ensure the
safety, security, and orderly operation of GDC facilities, or protection of the public.
Administrative Segregation is not intended for a means of abuse, any form of corporal
punishment, or harassment of an offender. Administrative Segregation shall be utilized
for those offenders who are removed from general population, serving disciplinary
sanctions, pending disciplinary hearing, pending reclassification, pending transfer,
pending Protective Custody review, and pending investigation and shall be limited to
those circumstances that pose a direct threat to the safety of persons or a clear threat
to the safe and secure operations of the facility.

II. Authority:

A. GDC Board Rules: 125-3-1-.03, 125-3-2-.10(e), 125-3-5-.06 (1), and 125-4-4-.08;

B. GDC Standard Operating Procedures (SOPs): 103.06, Investigation of Allegations

of Sexual Contact, Sexual Abuse, and Sexual Harassment of Offenders; 106.11,
Religious Accommodations; 107.02, Access to Services and Programs; 208.01,
Management of Inmates Diagnosed Positive for the HIV Antibody; 205.06,
Administrative Duty Officer; 205.07, Post Orders; 227.05, Visitation of Offenders;
226.01, Searches, Security Inspections, and Use of Permanent Logs; 209.10,
Offender Drug Testing, 209.03, Disciplinary Isolation; 227.06, Offender Receipt
of Mail; 227.02, Statewide Grievance Procedures; 206.02, Management of
Offender Property or Contraband; 209.04, Use of Force and Restraint for Offender
Control; 209.05, Stripped Cells and Temporary Confiscation of Personal Property;
211.04, Intensive Therapeutic Program; 228.01, Safety and Sanitation Inspections;
409.04.12, Food Service Staff; 507.04.01, State Inmates in County Correctional
Institutions; 507.04.33, Health Evaluation of Offenders in
Segregation/Disciplinary Isolation; 507.04.43, Medication Distribution System;
508.20, Mental Health Rounds in Isolation/Administrative Segregation; 508.28,

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 2 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

Managing Potentially Suicidal, Self-Injurious, and Assaultive Behavior; and
508.29, Suicide Precautions; and

C. ACA Standards: 5-ACI-4B-02, 5-ACI-4B-04, 5-ACI-4B-08, 5-ACI-4B-10, 5
ACI-4B-11, 5-ACI-4B-12, 5-ACI-4B-13, 5-ACI-4B-14, 5-ACI-4B-15, 5-ACI-4B16, 5-ACI-4B-17, 5-ACI-4B-18, 5-ACI-4B-19, 5-ACI-4B-20, 5-ACI-4B-21, 5ACI-4B-22, 5-ACI-4B-23, 5-ACI-4B-24, 5-ACI-4B-25, 5-ACI-4B-26, 5-ACI-4B27, 5-ACI-4B-28, 5-ACI-4B-29, 5-ACI-4B-30, 5-ACI-4B-31, 5-ACI-4A-02 (ref.
4-4140); 5-ACI-4A-03 (ref. 4-4141); 5-ACI-2E-02 (ref. 4-4155), 5-ACI-3C-10
(ref. 4-4235), 5-ACI-4A-04 (ref. 4-4249), 5-ACI-4A-05 (ref. 4-4251), 5-ACI-4A06 (ref. 4-4252), 5-ACI-4A-07 (ref. 4-4253), 5-ACI-4A-08 (ref. 4-4254), 5-ACI4A-09 (ref. 4-4255), 5-ACI-4A-10 (ref. 4-4256), 5-ACI-4A-11 (ref. 4-4257), 5ACI-4A-12 (ref. 4-4258), 5-ACI-4A-13 (ref. 4-4259), 5-ACI-4A-14 (ref. 4-4260),
5-ACI-4A-15 (ref. 4-4261), 5-ACI-4A-16 (ref. 4-4262), 5-ACI-4A-17 (ref. 44263), 5-ACI-4A-18 (ref. 4-4264), 5-ACI-4A-19 (ref. 4-4265), 5-ACI-4A-20 (ref.
4-4266), 5-ACI-4A-21 (ref. 4-4267), 5-ACI-4A-22 (ref. 4-4268), 5-ACI-4A-23
(ref. 4-4269), 5-ACI-4A-24 (ref. 4-4270), 5-ACI-4A-25 (ref. 4-4271), 5-ACI-4A26 (ref. 4-4272), 5-ACI-4A-27 (ref. 4-4273), 5-ACI-3D-08 (ref. 4-4281), 5-ACI4A-01 (ref. 4-4400), 4-ALDF-2A-44, 4-ALDF-2A-45 (MANDATORY), 4ALDF-2A-48, 4-ALDF-2A-49, 4-ALDF 2A-53, 4-ALDF-2A-55, 4-ALDF-2A-58,
4-ALDF-2A-66, and 4-ALDF 5C-04.

III. Definitions:

A. Administrative Segregation - The Classification Committee, Deputy

Warden/Assistant Superintendent/Unit Manager, or in an emergency, the
Warden/Superintendent may place in Administrative Segregation an offender
whose continued presence in the general population poses a serious threat to life,
property, self, staff, or other offenders, or to the security or orderly running of the
facility. Offenders in Administrative Segregation because of behavioral problems
should be provided with programs conducive to their well-being.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 3 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

B. Protective Custody - Offenders requesting or requiring protection from the

general population may be placed in Protective Custody. Offenders in Protective
Custody should be allowed to participate in as many of the programs afforded the
general population as reasonably possible, providing such participation does not
threaten facility security.

C. Treatment Staff - May consist of but not limited to the Mental Health Unit

Manager, Mental Health Counselors, Behavior Specialists, Psychiatrists,
Advanced Practice Registered Nurses (APRNs), Psychologists, Mental Health
Nurses, Activity Therapists, Teachers, Chaplains, Multifunctional Corrections
Officers (MFCO) or other Correctional Officers, Licensed Health Care Providers,
or Clinicians.

IV. Statement of Policy and Applicable Procedure:

This policy is applicable to all facilities housing GDC offenders.

A. The Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer may

place an offender in the Administrative Segregation Unit for the following reasons:

1. Protective Custody:

a. Voluntary; or

b. Involuntary.

2. Awaiting a disciplinary hearing for violation of Facility/Center rules;

3. Awaiting investigation of a serious violation of Facility/Center rules or

regulations;

4. Awaiting trial for a criminal act;

5. Pending a transfer or is in holdover status during transfer;

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 4 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

6. Pending classification or reclassification; or

7. Serving sanctions for a violation of Facility/Center rules.

Note: Offenders may be placed in Administrative Segregation after
consideration of Alternative Sanctions pursuant to SOP 209.01, Offender
Discipline.

B. Voluntary Assignment to Administrative Segregation (Protective Custody

(PC)): An offender may request placement in Administrative Segregation for
Protective Custody.

1. The offender should submit the request in writing. The request must explain

why the offender needs Protective Custody and it should list who the offender
thinks might hurt him/her, if known.

2. The Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer

shall review the request. If the request has merit, the offender will be placed
in Administrative Segregation/Protective Custody.

3. The investigation shall include an interview with the offender. The notes of

the interview will be retained in a secure area separate from the offender’s
institutional file.

4. If the Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer

determines that the results of the investigation do not justify Protective
Custody, the offender may be returned to the general population.

5. The Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer

shall attempt to institute alternative means of control to resolve the problem
presented by the offender.

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 5 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

6. Offenders in Protective Custody shall not be double bunked except in

emergency situations. In an emergency, the Deputy Warden/Assistant
Superintendent/Unit Manager/Duty Officer will notify the
Warden/Superintendent of the situation and the Warden/Superintendent shall
contact the Regional Director for approval. This approval shall not exceed 72hours. Offenders housed in this manner beyond the 72-hour time limit shall be
approved in writing by the Director of Field Operations.

C. Involuntary Assignment to Administrative Segregation (PC): The Deputy

Warden/Assistant Superintendent/Unit Manager/Duty Officer or Shift Supervisor
can order immediate Administrative Segregation, Involuntary Protective Custody
when it is necessary to protect the offender or others.

D. Protective Custody Assignment (Voluntary or Involuntary): Use the

Administrative Segregation Assignment Memorandum, Attachment 1, to
document each offender assignment to Protective Custody; that is, whether the
assignment was voluntary or involuntary to include documentation of the
offender’s rebuttal. The offender shall receive a copy of Attachment 1. See section
E., below, for review and distribution procedures.

E. Involuntary Assignment to Administrative Segregation:

1. Reasons for placement in Administrative Segregation: The following actions

shall be taken prior to an offender being placed in Administrative Segregation
for any of the reasons set forth in Section IV.A.1(b) or A.2-6. of this SOP:

a. The Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer

assigns the offender to Administrative Segregation, using the
Administrative Segregation Assignment Memorandum, Attachment 1.

b. In the absence of the Deputy Warden/Assistant Superintendent/Unit

Manager/Duty Officer, the Shift Supervisor present, with the notification
and approval of the facility/center Duty Officer, may place an offender in

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

Administrative Segregation and will forward the Administrative
Segregation Assignment Memorandum, Attachment 1, to the Deputy
Warden/Assistant Superintendent/Unit Manager/Duty Officer for review.

2. Within 24-hours of initial placement in Administrative Segregation, the

Deputy Warden/Assistant Superintendent/Unit Manager/Duty Officer shall
determine one of the following regarding the offender’s status:

a. Return the offender to the appropriate housing unit, or

b. Order the offender to remain in Administrative Segregation.

Note: Offender initial placement shall be approved by a person of higher
authority than the person who ordered the initial placement in Administrative
Segregation within 24 hours. The higher authority shall not have been involved
in the initial placement of the offender.

3. The Deputy Warden’s/Assistant Superintendent’s/Unit Manager’s/Duty

Officer’s decision shall be documented on the Administrative Segregation
Assignment Memo, Attachment 1, and will not be subject to appeal by the
offender.

4. Prior to placement of an offender in Administrative Segregation for any

reason (pending disciplinary hearing, Protective Custody, etc.), it shall be the
responsibility of the Institutional Duty Officer, Unit Manager, Chief of
Security, and/or Shift Supervisor to contact the medical authority immediately
in order to allow medical to perform a check within 24 hours. Refer to SOP
507.04.33, Health Evaluation of Offenders in Segregation/Disciplinary
Isolation, for specific guidelines to be followed by the licensed health care
provider. See below for facilities that do not have 24-hour medical coverage.
The Correctional Officer assigned to Administrative Segregation, shall ensure
that the following information regarding notification is documented in the
assigned logbook:

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 7 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

a. The name of the licensed health care provider notified; and

b. Date and time the licensed health care provider was notified.

5. Offenders placed in Administrative Segregation after hours on weekends and

holidays at facilities that do not have 24-hour medical coverage:

a. It shall be the responsibility of the Institutional Duty Officer, Unit

Manager, Chief of Security, and/or Shift Supervisor to report the offender’s
placement in Administrative Segregation to the on-call medical authority
immediately in order to allow medical to perform a check with 24 hours.
Documentation of this notification shall be made in the following
logbooks: Institutional Duty Officer Log, Administrative Segregation Unit
Log, and Shift Supervisor.

b. If the Correctional Officer(s) assigned to Administrative Segregation

detects, or the offender reports any medical complaint, the Shift Supervisor
shall immediately contact the on-call Doctor and explain observations
made by staff, and any complaints voiced by the offender and shall follow
the on-call Doctor’s recommendations.

c. In accordance with SOP 507.04.33, Health Evaluation of Offenders in

Segregation/Disciplinary Isolation, the medical staff shall screen and
review the offender’s medical records for any contraindications and shall
complete the Isolation/Segregation Encounter Form (P30-0009.01).

6. The offender will be provided a copy of Administrative Segregation

Assignment Memo, Attachment 1, stating the reason(s) why he/she is being
placed in Administrative Segregation at the time of placement. This also
includes when the offender’s status changes. For example, if the original
assignment was pending disciplinary hearing and the offender receives
isolation. A copy of the Assignment Memo, Attachment 1, shall be forwarded

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 8 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

to the Warden/Superintendent, Deputy Warden of Care and Treatment, and all
other staff members deemed necessary by the Warden.

7. Orientation to the Administration Segregation Unit: Offenders that are newly

assigned to Administrative Segregation will be provided with orientation
information to the unit in written format. This orientation will be provided to
each offender in the form of Attachment 6, Administrative Segregation
Orientation Handout.

a. Offenders will be given the opportunity to ask questions. The orientation

materials will be available in a language of the offender’s understanding.
Offenders with disabilities will be offered appropriate accommodations
such as American Sign Language interpreters, video remote interpreting
(VRI) services, and copies of materials in larger fonts, as provided in SOP
103.63, Americans with Disabilities Act (ADA), Title II Provisions.

b. The staff providing the orientation will provide offenders who have limited

literacy skills the assistance needed to help them understand the
Administrative Segregation Orientation Handout.

c. The offender will sign and date on the Assignment Memo, Attachment 1,

indicating they have received the orientation. If an offender refuses to sign,
the counselor shall document the refusal on the form and in SCRIBE.

F. 96-hour Formal Hearing for Voluntary/Involuntary Assignment to Protective

Custody and Administrative Segregation: Once the Deputy Warden’s/Assistant
Superintendent’s/Unit Manager’s/Duty Officer’s 24-hour review has been
completed, the Classification Committee shall have 96-hours to complete the
formal hearing utilizing Attachment 2, 96-Hour Segregation Hearing Report.

1. For the 96-hour Administrative Segregation formal hearing the offender may

request an employee who is on duty and willing to represent the offender by
being the offender’s advocate at this hearing.

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

2. The offender may also request that witnesses be called on his/her behalf and

the Classification Committee will have the discretion to call these witnesses.

3. If the Classification Committee determines the offender should remain in

Administrative Segregation, the offender may appeal that decision to the
Warden/Superintendent.

4. The offender shall have three (3) business days after the 96-hour hearing to

appeal the decision of the Classification Committee. Attachment 4,
Administrative Segregation Assignment Appeal Form, shall be submitted to
the Counselor conducting rounds. Upon receiving Attachment 4, the
Counselor shall issue the offender a receipt, acknowledging that the appeal was
received. The Counselor shall then forward the appeal form to the
Warden/Superintendent.

5. The Warden’s/Superintendent’s review and decision on the appeal is final.

6. If the offender’s status changes, another 96-Hour Segregation Hearing must be

conducted. For example, if the original assignment was for pending
investigation and the status changes to pending disciplinary hearing, then the
offender may appeal this hearing. (see IV.F.4.)

7. The offender shall receive a copy of Attachment 2, 96-Hour Hearing Report.

G. Housing Exceptions: Under the following conditions, it might be necessary to

house an offender in Administrative Segregation in a single cell (this section does
not apply to offenders in Protective Custody, see Section IV.B. above):

1. Offender with severe medical disabilities (assigned by Medical and evaluated

within 24-hours of placement);

2. Offenders suffering from serious mental illness (assigned by Mental Health

Staff and evaluated within 48-hours of placement);

|GEORGIA DEPARTMENT OF CORRECTIONS
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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
|Policy Number:209.06|Effective Date: 2/19/2021|Page Number: 10 of 21|
|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

3. Sexual Predators (assigned by the Classification Committee and evaluated

within 48-hours of placement);

4. Offenders likely to be exploited or victimized by others (assigned by the

Classification Committees and evaluated within 48-hours of placement); and

5. Offenders who have other special needs for single housing (assigned by the

Classification Committees and evaluated within 48-hours of placement).

H. Conditions of Administrative Segregation: The basic level of conditions

described below applies to the Administrative Segregation Unit, unless the
offender is subject to a sanction of that condition pursuant to SOP 209.01, Offender
Discipline:

1. Cells shall be well ventilated, adequately lighted, appropriately heated and

maintained in a sanitary condition always. All cells shall be equipped with beds
which shall be securely fastened to the wall or floor;

2. Cell occupancy, except in emergencies, shall not exceed design capacity.

When an emergency requires excess occupancy, a report shall be prepared
immediately and delivered to the Warden/Superintendent for review and
corrective action;

3. Cells shall be equipped and furnished in a manner like cells in the general

population;

4. Each offender shall be provided the same opportunities for personal hygiene

available to the general population, except that an offender may be limited to
showering and shaving three (3) times per week. This includes establishing a
schedule for barbering, hair care services, and receipt of hygiene items (toilet
paper, soap, deodorant, toothbrush/paste);

5. Offenders shall receive suitable clothing;

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|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|Policy Name:Administrative Segregation|
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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

6. Offenders will have same access to Chaplaincy Services as that of the general

population;

7. Each facility shall have an established laundry schedule that addresses the issue

and exchange of clothing, as well as the washing schedule of clothing, bedding,
and linen, in the same manner as the offenders assigned to general population;

8. Each offender shall be allowed to write and receive mail in the same manner

as general population offenders;

9. Visitation privileges afforded the general population shall be allowed for

offenders in Administrative Segregation (see SOP 227.05, Offender
Visitation);

10. No restrictions shall be placed upon an offender’s access to courts or legal

counsel. Each facility shall establish procedures that allows for all offenders
to receive law library services;

11. Offenders shall have access to reading materials. Each facility shall establish

a procedure for offenders to receive library services;

12. Food provided to offenders shall be the same quality and quantity as that

provided in the general population. Paper products may be provided to
offenders, when food and equipment (trays) are utilized in a manner that is
hazardous to self, staff, or other offenders. These meals are served on an
individual basis and based on health or safety considerations only. They must
meet basic nutritional requirements, and must be approved by the
Warden/Superintendent, responsible health authority, and shall not exceed
seven (7) days, unless the offender’s behavior dictates otherwise;

13. Offenders shall be provided the same bedding supplies as are provided persons

in the general population;

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|Authority:
Commissioner
|Originating Division:
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Level II: Required Offender
Access|

14. An offender shall normally be assigned all his or her personal property

consistent with the length of assignment, security needs of the unit, and in
accordance with established housekeeping plans of the unit;

15. Offenders shall continue to receive the services of a Counselor. Offenders may

participate in such educational, vocational, and/or rehabilitative programs as
can be provided within the confines of the Administrative Segregation unit,
consistent with the security needs of the unit;

16. Offenders may order items from the commissary, subject to the limitations

listed below. Items from the commissary may be withheld if determined by
the Correctional Supervisor to be a threat to the security of the Administrative
Segregation unit.

a. Offenders will be limited to the equivalent of $60.00 of Commissary items;

and

b. Spending limits may be reduced based upon the spacing of the facility and

in accordance with the housekeeping plan of the unit;

17. Offenders, shall be administered medications in the same manner as general

population offenders. This will include medication in blister packs in
accordance with SOP 507.04.43, Medication Distribution System. If the
offender’s behavior demonstrates a high potential for self-harm, blister packed
medication maybe withheld at the discretion of the licensed health care
provider.

18. Whenever an offender is deprived of any of the conditions afforded in

Administrative Segregation, it must be approved by the
Warden/Superintendent. Refer to SOP 209.05, Stripped Cell and Temporary
Confiscation of Property;

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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

19. Exercise: Offenders shall receive a minimum of one (1) hour of exercise per

day outside of their assigned cells, five (5) days per week, unless security or
safety considerations dictate otherwise;

20. Telephone Privileges: Offenders shall be allowed telephone privileges, subject

to the legitimate needs of the facility, as approved by the
Warden/Superintendent. No restrictions shall be made to calls related
specifically to access to the attorney of record or for reporting PREA incidents;

21. GOAL Devices: Offenders shall have the same access to GOAL Devices and

the J-Pay Kiosk as that of the general population, subject to the legitimate
needs of the facility; and

22. Space shall be available either inside the Administrative Segregation unit or

external to the unit for Treatment Staff consultation with Administrative
Segregation offenders.

I. Unit Inspection: Monitoring of the unit shall be conducted on a regular basis.

This monitoring enables responsible officials to observe and evaluate conditions
of confinement and talk with confined offenders. Each person who visits the unit
must sign in on the ”Record of Staff Visits to Restricted Unit Log” (“Red Book”)
These monitoring visits shall be conducted in accordance with the following
schedule:

1. Correctional Shift Supervisor shall visit once (1) each shift;

2. Health Care Officials: When an offender is transferred to Administrative

Segregation, the on-call medical authority will be informed immediately in
order to allow medical to perform a check within 24 hours. A licensed
healthcare provider shall conduct an initial medical round within the first 24
hours after an offender is placed in Administrative Segregation. Unless
medical attention is needed more frequently, each offender in segregation
receives daily visits from a licensed healthcare provider. The visit ensures that

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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
Access|

offenders have access to the health care system. The presence of a licensed
healthcare provider in Administrative Segregation is announced and recorded.
The frequency of the physician visits to Administrative Segregation units is
determined by the Responsible Health Authority.

3. A Qualified Mental Health Providers shall visit as requested by staff or as

described in SOP 508.20, Mental Health Rounds in Isolation/Administrative
Segregation Units.

4. Chief of Security: Daily/excluding weekends and holidays.

5. Counselor: One (1) time per week.

6. Deputy Warden/Assistant Superintendent: At least one (1) Deputy

Warden/Assistant Superintendent each day, excluding weekends/holidays.

7. Warden: At least twice (2) per week.

8. Institutional Duty officer: Daily.

9. Chaplain or Chaplain volunteer: At least twice (2) per week.

10. Recreational Directors/Supervisors: Daily/excluding weekends and holidays.

In cell exercise shall be explained, demonstrated, and monitored for offender(s)
that have been placed on recreation restriction, due to security or safety
considerations.

11. Documentation of rounds: It shall be the responsibility of everyone to

document their visits on Attachment 3/3A in the appropriate colored ink to
provide a clear record of whom has visited the segregation unit.

a. Wardens and Supervisors shall document in RED ink.

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|Authority:
Commissioner
|Originating Division:
Facilities Division|Access Listing:
Level II: Required Offender
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b. Healthcare/Mental Health staff shall document in GREEN ink .

c. Counselors, Chaplains, Recreation Directors/Supervisors, and Volunteers

shall document in BLUE ink .

d. Officers shall document in BLACK ink .

J. Classification Committee’s Continued Review of Administrative Segregation :

1. The Classification Committee or other authorized staff member(s) shall review

the status of all offenders in Administrative Segregation and Protective
Custody every seven (7) days for the first sixty (60) days and then, at least
every thirty (30) days thereafter. The purpose of this review is to determine if
the offender should remain in Administrative Segregation for the original
reason(s) for placement. During the review, the Classification Committee or
authorized staff member(s) shall consider and document the following:

a. The offender’s original reason(s) for placement;

b. Disciplinary Reports received since last review;

c. Was the offender’s behavior defiant or insubordinate during the review;

d. Reports from staff assigned to the Administrative Segregation units about

negative behavior or acts since last review;

e. Whether the offender poses a threat or continued threat to

security/themselves/others/property;

f. Concerning statements made, to the reviewer, by the offender;

g. Whether the offender is unwilling or unable to live in general population

(Protective Custody only);

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h. Negative Comments documented on Attachment 3/3A,
Isolation/Segregation Checklist; and

i. Was the offender willing to cooperate with the Classification Committee in

developing a plan for reintegration back into general population.

2. This review will be completed on Attachment 5, 7-Day Status Review Form,

and forwarded to the Warden/Superintendent with the Classification
Committee’s or authorized staff member(s) review and recommendations. A
case note shall be entered into SCRIBE, documenting the information on the
written report. If the recommendation is to release the offender, refer to
Paragraph P, Release.

3. A Qualified Mental Health Professional shall personally interview and prepare

a written report on any offender that remains in segregation for more than thirty
(30) days. If housed beyond thirty (30) days, a mental health assessment by a
qualified mental health professional shall be completed at least every thirty
(30) days for offenders who have an identified mental health need, and every
three (3) months for all others-more frequently if prescribed by the Chief
Medical Authority. Refer to SOP 508.20, MH Rounds in Isolation
Administrative Segregation Units for other procedures. The
Warden/Superintendent shall review and approve all offenders that remain in
Administrative Segregation, for more than (30) days.

K. Staff Assignments : The staff of the unit shall be selected carefully and regularly

evaluated by the supervisory personnel. This evaluation will be monitored through
making notes through E-Performance. The Warden/Superintendent shall ensure
staff are provided a special orientation and training as to the function of the unit,
rules governing its operation and the needs and problems typical of offenders in
the unit. The orientation and training must be documented and maintained in the
staff member’s training file. Specialized departmental training will be developed
to support this. Staff shall be rotated or substituted on a case by case basis, and
with the approval of the Deputy Warden of Security and/or Shift Supervisor.

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L. Opening of Cell Doors : At least two (2) Correctional Officers and/or security staff

members shall be present when opening a cell door. All offenders assigned to the
cell shall be handcuffed from behind.

Note: In the event of life-threatening circumstances or emergencies, Correctional
Officers/staff members, SHALL make a radio call for assistance, provide details
of the circumstances, to include the number of offenders in the cell, their
names/actions, and what is occurring.

M. Permanent Logs : Permanent logs shall be maintained by the Correctional Officer

on duty. The record shall include, but not limited to the following:

1. A record of all admissions and releases including:

a. The offender’s name and GDC#;

b. Housing location;

c. Date of action;

d. Time of action;

e. Reason for admission and tentative release date; and

f. Authorizing official or committee;

2. A record of visitors including all official visits from staff, time, and date;

3. Notations of observations of unusual occurrences or behavior;

4. Site medical observations/visits and the medical staff member conducting the

visit; and

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5. All occurrences during the tour of duty. For example, showers, shaves,

haircuts, laundry pick-up/delivery, mail call, recreation (in cell and out), count,
feeding, shift changes, etc.

N. Accountability Log : The dorm or housing unit officer will maintain an

accountability log accurate to the minute, making it possible to give an accounting
of the whereabouts of each offender assigned to the dorm/housing unit. This log
shall include cell/room number, bed number, offender name, offender number,
race, in or out time, assignment of offender and destination of offender.

1. The accountability logs shall be printed daily after 1800 hours once all daily

scheduled offender moves have been completed in both SCRIBE and the
offender-housing unit. All unscheduled in movement will be hand written by
the assigned dorm officer on the accountability log with all information
recorded as is on the printed log to include the cell/room number, bed number,
race, in or out time, reason for assignment of the offender, and destination of
the offender. Accountability logs will be distributed daily by the Second (2)
or Third (3) Shift Supervisor/designee.

O. Individual Records: Individual records shall be maintained for each offender in

Administrative Segregation to provide a document listing daily activities. Use the
Segregation/Isolation Checklist, Attachment 3 or 3A, of this SOP. This record
shall:

1. This record shall be completed daily with 30-minute documented checks. The

30-minute checks should be documented when they occur, not at the end of the
shift. False entries shall never be permitted on any of the Segregation/Isolation
forms. No rounds shall be skipped or documented in advance of the actual
rounds.;

2. More frequent rounds may be required for offenders who are violent or

mentally disordered, demonstrate unusual or bizarre behavior, or are
potentially suicidal or self-injurious. The frequency and type of observation

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shall be determined by Qualified Mental Health Professional per the applicable
Mental Health SOP.;

3. Contain a record of all activity such as bathing, exercise, medical visits,

program participation, and religious visits;

4. Be signed by the officer in charge of each shift;

5. Cite medical observations/visits;

6. Include comments of unusual occurrences or behavior; and

7. Be filed in the offender’s institutional file.

P. Release: Prior to an offender being released from Administrative
Segregation/Protective Custody, the Classification Committee or other staff group,
designated by the Warden/Superintendent, shall conduct a release hearing.

1. During the hearing, the following will be considered for release:

a. Infraction or reason for admission;

b. Disciplinary history (while in segregation);

c. Mental health/medical needs; and

d. Housing needs (STG, PREA, etc.).

2. All recommendations for release from Administrative Segregation will be

forwarded to the Warden/Superintendent for approval. Once approved, the
release to general population will be documented, including the date and time
in the logbook. If the offender requests to return to general population from

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voluntary segregation (Protective Custody), put the offender’s request in the
same file with the request for Protective Custody.

3. The facility will attempt to ensure offenders are not released directly into the

community from extended restrictive housing unless there is documented
justification for doing so. In the event that a release is imminent, a release plan
for the offender must be developed that is tailored to specific needs of the
offender in accordance with SOP 503.02, Reentry Pre- and Post-Release
Planning. (Does not apply to immediate court order release.)

a. The Warden shall notify the designated Regional Director of any offender

releasing directly from extended restrictive housing to the community prior
to the release for approval;

b. When an offender is released directly to the community from extended

restrictive housing the following notifications shall be documented:

i) Notification shall be made by the Warden’s designee to state and local

law enforcement of the offender’s release;

ii) The offender will be provided information about applicable community

resources in accordance with SOP 503.02, Reentry Pre- and PostRelease Planning; and

iii) The Office of Victim’s Services will be notified of the release in

accordance with SOP 222.07, Release Procedures for Offenders where
applicable.

V. Attachments:

Attachment 1: Administrative Segregation Assignment Memorandum
Attachment 2: 96-Hour Segregation Hearing Report
Attachment 3: Segregation/Isolation Checklist - 8 Hour Shift

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Attachment 3A: Segregation/Isolation Checklist -12 Hour Shift
Attachment 4: Administrative Segregation Assignment Appeal Form
Attachment 5: 7-Day Status Review Form
Attachment 6: Administrative Segregation Orientation Handout

VI. Record Retention of Forms Relevant to this Policy:

Upon completion, Attachments 1, 2, 3 or 3A, and 4 shall become part of the offender’s
institutional file and shall be retained per the official records retention schedule of that file.
Attachment 5 shall be maintained for one (1) year and then destroyed. Attachment 6 shall
be utilized per the SOP until revised or obsolete.