SOP 210.03: Probation Boot Camp – Screening/Sentencing and Assignment

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Facilities Operations`|`Reference Number: `
`IIB12-0003`
`(210.03)`|`Revises`
`Previous`
`Effective Date:`
`3/01/2005`|
|`Subject:`
`Probation Boot Camp –`
`Screening/Sentencing and`
`Assignment`|||
|`Authority:`
`Bryson/Ward`|`Effective Date:`
`07/15/15`|`Page``1`` of`
5 |

I. POLICY:

   Probationers shall be sentenced and admitted to probation boot
   camps in accordance with Georgia law and Departmental policy
   and procedure.

II. APPLICABILITY:

   Probation Boot Camps

III. RELATED DIRECTIVES:

   A. O.C.G.A.: 42-8-35.1.

   B.  ACA Standard: 1-ACBC-4A-01.

IV. DEFINITIONS:

   None

V. ATTACHMENTS:

   Attachment 1 – Sample Sentence

   Attachment 2 – Sample Special Conditions

   Attachment 3 – Medical Checklist

   Attachment 4 – Pre-Admission Orientation Form

VI. PROCEDUE:

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`IIB12-0003`
`(210.03)`|

A. Eligibility for Probation Boot Camps: O.C.G.A. 42-8-35.1
   and Departmental procedure identifies eligibility
   criteria for probation boot camp candidates as follows:

   1. Must be a male not less than 17 or more than 30
      years of age at the time of sentencing

   2. Has no previous period of incarceration in an adult
      penal facility.

   3. Is convicted of a felony or in rare cases may be
      convicted of a misdemeanor which has been referred
      by private probation.

   4. Has no contagious or communicable disease.

   5. Has no known physical limitation that would exclude
      strenuous labor and physical activity.

   6. Has no known mental disorder or retardation that
      would prevent participation in a program that
      requires intensive personal interaction and
      strenuous physical activity.

   7. Have no outstanding warrants or detainers that would
      preclude boot camp referral.

B. Screening for Probation Boot Camp Programs: Local field
   probation staff members are responsible for screening
   potential boot camp candidates prior to sentencing to
   insure that only those eligible are sentenced to boot
   camp programs. The Chief Probation Officer will insure
   that a medical checklist and verified record check is
   completed. The record check will determine the existence
   of outstanding warrants or detainers that would preclude
   boot camp referral. Additionally, the Chief Probation
   Officer shall insure that the candidate meets the basic
   criteria as identified in section A. preceding. Questions
   concerning eligibility should be directed to the affected
   boot camp by telephone.

C. Health Screening Using the Medical Checklist for
   Screening Prospective Participants: The health screening

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   process is an important component of the boot camp
   program. It is the responsibility of the local probation
   officer to complete the screening form prior to
   sentencing to insure that the court is aware of the
   offender's eligibility status prior to sentencing. In
   those cases in which the probation officer is uncertain
   of an offender’s suitability, arrangements for the
   release of medical records should be made. If the elapsed
   time since treatment exceeds six months and/or the
   condition is chronic, a statement should be requested
   from the offender’s physician as to his ability to
   participate. Should further questions arise concerning
   eligibility during the screening, the probation officer
   will contact the boot camp medical staff in the proper
   catchment area to discuss eligibility. The boot camp
   will, based on information provided, determine
   eligibility and inform the reporting probation officer.
   The probation officer will then advise the court of the
   candidate’s eligibility or ineligibility.

D. Sentencing and Required Documentation: Following
   screening, the court may impose sentence on an eligible
   offender. A sample sentence and sample special conditions
   form (Attachments 1 and 2) are included with this SOP.
   These documents, subject to court discretion, should be
   used when boot camp sentences are imposed. Upon
   sentencing, the probation officer will call the affected
   center and notify them of the sentence and will then
   forward copies of all required documents to the proper
   boot camp. The following documents must be included:

   1. Certified copy of an amended order or probation
      sentence that reflects days in a probation boot camp

   2. Completed special conditions form.

   3. Completed Medical Checklist

   4. Verified record Check.

   5. Field Sheets

   6. Notice of Transfer

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   7. Psychological (if available)

   8. Pre-Admission Orientation Form

E. Pre-Admission Orientation: The probation officer, upon
   sentencing, shall also insure that a brief pre-admission
   orientation is provided to the sentenced probationer. The
   Pre-Admission Orientation form will be used and a copy
   provided to the probationer.

F. Catchment Areas: Probationers will normally be assigned
   to the specific center that serves their catchment area.
   These catchment areas will be identified by the Division
   Director of the Probation Division and communicated to
   field probation staff. Exceptions to catchment areas may
   be made based upon bed space availability or other
   significant reasons.

G. Center responsibilities in Screening and Acceptance of
   Referred Candidates: The Superintendent shall be
   responsible for insuring a consistent and orderly process
   of screening referrals and coordinating admissions of
   sentenced probationers.

   1. A Center staff member, normally the Probation
      Officer, shall be responsible for representing the
      Center when matters of offender eligibility are in
      question and shall be responsible for coordinating
      delivery of probationers to the center.

   2. Eligibility questions concerning a prospective
      candidate shall be directed to the designated staff
      member in the center. In consultation with the
      Superintendent and/or medical staff, the designated
      person shall inform the referring probation staff of
      a candidate’s eligibility based upon information
      known at the time of referral.

   3. The designated staff member shall receive and review
      all sentence packages insuring that all necessary
      documentation is included. If a problem or
      incomplete information is discovered, the referring
      probation officer will be contacted and the problem

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         resolved prior to an admission date being
         established.

      4. After screening of the sentence package indicates
         apparent eligibility, the center staff member shall
         contact the referring officer and establish an
         admission date. The referring probation office shall
         contact the appropriate Sheriff’s office and notify
         them of the admission date. The center will then be
         notified to confirm the date or to negotiate an
         alternate date. In accordance with O.C.G.A. 42-8         35.1, the Sheriff’s office will be responsible for
         delivery of the probationer to the center. If the
         probationer has absconded or is otherwise
         unavailable for participation in the boot camp
         program, the sentencing documents will be returned
         to the referring probation officer within 15 days.
         Likewise, the medical checklist and case material
         will be returned to the referring probation officer.
         Priority admission will be given to probationers in
         jail, then to probationers who are readily available
         for admission. Waiting lists will be maintained only
         for those who must complete a court-stipulated
         condition and as required due to bed space
         unavailability.

      5. Upon arrival at the Center, those who have been
         provisionally approved for the boot camp program
         will receive a through health evaluation. During the
         evaluation, probationers will be profiled for their
         ability to perform strenuous physical activity
         including work and physical training. If the
         evaluation indicates physical or mental conditions
         that would preclude the offender from participating
         in the program, center staff will request the
         controlling court to modify the sentence.

VII. RETENTION SCHEDULE:

   A. Attachment 1 – Sample Sentence: Attachment 1 of this SOP
      will become part of the inmate/probationer case history
      file and will be retained according to the official
      records retention schedule of that file.

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|`Functional Area:`
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`(210.03)`|

B. Attachment 2 – Sample Special Conditions: Attachment 2 of
   this SOP will become part of the inmate/probationer case
   history file and will be retained according to the
   official records retention schedule of that file.

C. Attachment 3 – Medical Checklist: Attachment 3 of this
   SOP will become part of the inmate/probationer case
   history file and will be retained according to the
   official records retention schedule of that file.

D. Attachment 4 – Pre-Admission Orientation: Attachment 4 of
   this SOP will become part of the inmate/probationer case
   history file and will be retained according to the
   official records retention schedule of that file.