SOP 221.01: Fingerprint Procedures for Inmates

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Facilities Operations `|`Reference Number: `
`IIB10-0001`|`Revises`
`Previous`
`Effective Date:`
`8/15/01 `|
|`Subject:`
`Fingerprint Procedures For`
`Inmates`|||
|`Authority:`
`Donald/Adams`|`Effective Date:`
`3/01/2005`|`Page``1`` of`
3 |

I. POLICY:

   Each inmate received into any facility directly from jail or
   who has not already been so processed shall be fingerprinted
   and photographed by facility authorities immediately following
   his or her arrival at the facility. Copies of the fingerprint
   record and photographs shall be distributed upon admission as
   outlined in this procedure.

II. APPLICABILITY:

   All State/County facilities and Transitional Centers.

III. RELATED DIRECTIVES:

   A. GDC Rule: 125-2-4-.03(1).

   B. GDC SOPs: IIB16-0001, IIB12-0002 and IIC03-0002.

   C. ACA Standards: 3-4097 and 3-4393.

IV. DEFINITIONS:

   NONE.

V. ATTACHMENTS:

   Attachment 1 - FBI Fingerprint Card Sample

   Attachment 2 - Instructions (Standardized Procedures for
            Fingerprint Cards)

VI. PROCEDURE:

   A. Fingerprint Cards:

      1. Inmates received from jail to serve a state sentence
         shall be fingerprinted only if there is no arrest

|Functional Area:
Facilities Operations|Prev. Eff. Date:
8/15/01|Page 2 of
3|
|---|---|---|
|`Functional Area:`
`Facilities Operations `|`Effective Date:`
`3/01/2005`|`Reference Number:`
`IIB10-0001`|

      print. This will be determined by the facility to
      fingerprint on the inmates received from a
      diagnostic processing institution, or any other
      state or county facility shall not be fingerprinted
      unless the inmate has not previously been processed.

   2. Inmates shall be fingerprinted on the Criminal
      Fingerprint Card (Attachment 1). Criminal
      Fingerprint Card orders shall be based upon the
      number of inmates the facility expects to receive
      from jails, transfers who have not been processed
      properly and anticipated new convictions while
      confined at the facility. Cards may be obtained
      from:

   3. Georgia Department of Corrections, 2 Martin Luther
      King Jr. Drive, Record Room, 6th Floor Atlanta,
      Georgia, 30334, ATTENTION: Fingerprint Clerk.

   4. The Criminal Fingerprint Card shall be processed in
      accordance with the Standardized Procedures For
      Fingerprint Cards (Attachment 2) which defines how
      each section on the fingerprint card is to be
      completed.

B. Intake Processing: Immediately upon receipt of a new
   state inmate from jail the following shall be completed:

   1. Two (2) photographs of the inmate shall be taken.

   2. Four (4) Criminal Fingerprint Cards shall be
      completed in all sections as defined in the
      Standardized Procedures for Fingerprint Cards.

   3. One photo shall be trimmed and attached to one of
      the fingerprint cards. Trim the other photo and
      attach to another fingerprint card in the same
      manner. One copy of the Criminal Fingerprint Card
      with photograph shall then be xeroxed and mailed to:

      a. State Board of Pardon and Paroles, 2 Martin
         Luther King Jr. Drive, 5 [th] Floor, East Tower,
         Atlanta, Georgia, 30334.

|Functional Area:
Facilities Operations|Prev. Eff. Date:
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|---|---|---|
|`Functional Area:`
`Facilities Operations `|`Effective Date:`
`3/01/2005`|`Reference Number:`
`IIB10-0001`|

      4. One (1) original Criminal Fingerprint Card with
         photograph shall be maintained in the inmate’s
         administrative file for identification purposes.

      5. The remaining three (3) original Criminal
         Fingerprint Cards (one with photograph) shall be
         mailed to:

      6. Georgia Department of Corrections, 2 Martin Luther
         King Jr. Drive, Record Room, 6 [th] Floor, East Tower,
         Atlanta, Georgia, 30334.

      7. It is required that all facilities include their ORI
         number as part of their address on the reverse side
         of the Criminal Fingerprint Card as noted in item 34
         of the Standardized Procedures for Fingerprint
         Cards. Due to the increase in inquiries, the
         Identification Division of the FBI proposes in the
         future to discontinuing honoring Send Copy To
         requests when ORI number of the designated agency is
         not provided. Thus the agency will not receive a
         copy of the rap sheet.

      8. All facilities shall be as accurate as possible
         entering data on the Criminal Fingerprint Cards.
         Care in the preparation and submission of these
         fingerprint cards will enable GDC to receive the
         criminal history faster from the FBI.

   C. Additional Sentence while confined in GDC: It is
      essential that a complete set of fingerprints be taken
      and processed in accordance with this SOP when an inmate
      receives an additional sentence while confined in GDC.
      The conviction will not be entered into the National
      Crime Information Center if the facility fails to comply.

VII. RETENTION SCHEDULE:

   A. Attachment 1: FBI Fingerprint Card Sample: Upon
      completion, one copy to be placed in the inmate
      administrative case history file. Other copies to be
      distributed as outlined in the procedures of this SOP.