SOP_NUMBER: 101.03-att-1
TITLE: Local Operating Procedure Format
REFERENCE_CODE: IC01-0002
DIVISION: Executive
TOPIC_AREA: 101 Policy-Legal Services
EFFECTIVE_DATE: 2007-10-15
WORD_COUNT: 352
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105649
URL: https://gps.press/sop-data/101.03-att-1/
SUMMARY:
This document provides the standardized template and formatting requirements for creating Local Operating Procedures (LOPs) at GDC facilities, centers, offices, and units. It specifies the required sections (Policy, Applicability, Related Directives, Definitions, Attachments, and Procedure) and explains what content should be included in each section. This format ensures consistency and compliance across all facility-level operating procedures.
KEY_TOPICS: Local Operating Procedure, LOP format, procedure template, facility procedures, document formatting, policy template, SOP structure, institutional procedures, operational procedures, document standards
ATTACHMENTS:
1. Local Operating Procedure Format
URL: https://gps.press/sop-data/101.03-att-1/
2. Local Operating Procedure (LOP) Numbering System
URL: https://gps.press/sop-data/101.03-att-2/
3. Supplemental Guidance Request Form
URL: https://gps.press/sop-data/101.03-att-3/
4. Procedure Variance Request Form
URL: https://gps.press/sop-data/101.03-att-4/
5. Quarterly Local Operating Procedures Review
URL: https://gps.press/sop-data/101.03-att-5/
6. Annual Local Operating Procedures Review
URL: https://gps.press/sop-data/101.03-att-6/
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FULL TEXT:
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```
IC01-0002
(10/15/07) WORD 97 FORMAT FOR LOCAL OPERATING PROCEDURES ATT 1
FA CIL ITY, CENTER, OFFICE, OR UNIT NAME
```
|Functional Area:
DIVISIONAL AREA OF RESPONSIBILITY
(ie: Security, Programs etc.)|Reference Number:
ENTER REF. NUM.**|Revises Previous
Effective
Date:
ENTER PREV. EFF.DATE|
|---|---|---|
|**`Subject:`**
`ENTER LOP SUBJECT`|
|
|
|**`Authority:`**
`Warden/affected DEPUTY(s)`
|**`Effective Date:`**
`ENTER EFF. DATE`|**`Page 1 of`**
`ENTER TOTAL OF PAGES`|
```
I. POLICY:
A broad, but brief, statement of intent concerning this
```
```
procedure.
II. APPLICABILITY:
Defines the personnel or sections within the facility,
unit, or section to which the LOP applies. Include
exceptions to specific procedures here and in the text of
the procedure. Specific sections suc h as Food & Farm,
Classification, Medical can be denoted also in this
section.
III. RELATED DIRECTIVES:
All specific statutes, authority, codes, standards and
other LOP's and SOP's that relate to the described
procedure. This includes O.C.G.A., GDC and other agency
Rules and Regulations (Policy), Executive orders, fire,
safety, sanitation codes, C.A.C. standards, Court orders,
other GDC SOP's (use sop number to define other
functional areas that apply).
** = Next to the number of the LOP, indicates the
procedure is COURT ORDERED.
IV. DEFINITIONS:
Include any general statements and specific explanations
for words or initials that clar ify the content of the LOP
which could be interpreted in more than one way.
V. ATTACHMENTS:
A listing of titles and numbers (include the LOP
```
```
reference number on the attachment) that are part of the
LOP. All forms available elsewhere, (already printed,
e.g. C orrectional Industries - P.I. form #), are to be
referenced within the text of the procedure b y form #,
and NOT included as an attachment. All forms included as
an attachment shall include a stated retention schedule
```
```
on the form.
VI. PROCEDURE:
The method to be used, by whom, when and where and how
to be placed in operation. Statements are instructions
of the sequence of events necessary for implementation.
NOTE: Signatures of the Approving Manager will appear on the
appropriate approval or review form, as attached to
SOP IC01-0002. NO signature will appear on the LOP
itself.
```