SOP_NUMBER: 101.03-att-2
TITLE: Local Operating Procedure (LOP) Numbering System
REFERENCE_CODE: IC01-0002
DIVISION: Executive
TOPIC_AREA: 101 Policy-Legal Services
EFFECTIVE_DATE: 2007-10-15
WORD_COUNT: 769
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105644
URL: https://gps.press/sop-data/101.03-att-2/

SUMMARY:
This document establishes the standardized numbering system used by the Georgia Department of Corrections for Local Operating Procedures (LOPs). It provides instructions for assigning reference numbers to LOPs that are derived from existing SOPs as well as LOPs created on new subjects not covered by current SOPs. The numbering system allows readers to quickly identify the source SOP or functional area to which each LOP relates.

KEY_TOPICS: Local Operating Procedure, LOP numbering, SOP numbering system, procedure reference system, functional areas, supplemental guidance, SOP variance, Court Order procedures, LOP classification

ATTACHMENTS:
  1. Local Operating Procedure Format
     URL: https://gps.press/sop-data/101.03-att-1/
  2. Local Operating Procedure (LOP) Numbering System
     URL: https://gps.press/sop-data/101.03-att-2/
  3. Supplemental Guidance Request Form
     URL: https://gps.press/sop-data/101.03-att-3/
  4. Procedure Variance Request Form
     URL: https://gps.press/sop-data/101.03-att-4/
  5. Quarterly Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-5/
  6. Annual Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-6/

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FULL TEXT:
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```
Revised 10/15/07) IC01-0002
                                               Attachment 2
                    LOCAL OPERATING PROCEDURE
                      NUMBERING SYSTEM

The local operating procedure (LOP) reference numbering system setforth below was developed
so that at a glance the reader can easily determine the standard operating procedure (SOP)
from which the LOP was derived. The reference numbering system is two fold:

NOTE: - ** - If the LOP, or the SOP the LOP is derived from, is under Court Order the LOP
reference number shall be followed by two asterisks.

1. Reference numbering for Supplemental Guidance or SOP Variance LOPs that are derived
    from procedures contained in Departmental SOPs: To determine the LOP reference number
    for this category perform the following steps:

    A. Using the SOP reference number from which the LOP was derived, eliminate the
       dash and the two zeros following the dash.

|SOP NUMBER|LOP NUMBER|
|---|---|
|`IIA04-0002`|`IIA0402`|
|`IIIC04-0006`|`IIIC0406`|
|`IVC01-0003`|`IVC0103`|


    B. Place a period and the three letter abbreviation for local operating procedure
       (LOP) after the number determined in step (A) above. This is the LOP reference
       number.

|LOP NUMBER|COMPLETE LOP REF.<br>NUMBER|
|---|---|
|`IIA0402`|`IIA0402.LOP`|
|`IIIC0406`|`IIIC0406.LOP`|
|`IVC0103`|`IVC0103.LOP`|


2. Reference numbering for Supplemental Guidance LOPs that are NOT derived from
    procedures contained in Departmental SOPs: This number is not ba sed on an existing
    individual SOP number. It is based instead on where the subject of the LOP would be
    published if it were an SOP. To determine the LOP reference number for this category
    perform the following steps:

    A. Using the subject of the LOP, determine the functional area
number and letter designator where the subject would most
likely be published if it were an SOP. (SEE 2 D FOR LIST)

```






|SUBJECT|FUNCTIONAL<br>AREA NUMBER|LETTER<br>DESIGNATOR|
|---|---|---|
|`ACCOUNTING`|`IV`|`G `|
|`FAC. OPERATION`|`II`|`B `|
|`PROBATION`|`III`|`B `|

```
B. The rest of the number is determined by using the functional area number and
   letter designator (from 2 A above), repeating the letter used for the letter
   designator and adding a three digit number, starting with 001, to separate the

                  PAGE 1

```

```
Revised (10/15/07) IC01-0002
                                               Attachment 2

       various topics under each subject. If an LOP has previously been written for a
       topic using the 001 number use the next higher number (002) for the next topic.

```








|SUBJECT|FUNCTIONAL<br>AREA NUMBER|LETTER<br>DESIGNATOR|LOP NUMBER|NEXT LOP NUMBER<br>SAME SUBJECT<br>DIFFERENT TOPIC|
|---|---|---|---|---|
|`ACCOUNTING`|`IV`|`G `|`IVGG001`|`IVGG002`|
|`FAC. OPERATION`|`II`|`B `|`IIBB001`|`IIBB002`|
|`PROBATION`|`III`|`B `|`IIIBB001`|`IIIBB002`|

```
C. Place a period and a the three letter abbreviation for local operating
    procedure after the number determined in step (2B) above. This is the
    reference number for LOPs not derived from an SOP.

|SUBJECT|LOP NUMBER|COMPLETE LOP<br>NUMBER|
|---|---|---|
|`ACCOUNTING`|`IVGG001`|**`IVGG001.LOP`**|
|`FAC. OPERATION`|`IIBB001`|**`IIBB001.LOP`**|
|`PROBATION`|`IIIBB001`|**`IIIBB001.LOP`**|


D. The following is a reference list of functional area numbers and letter
    designator for all subjects included within the SOPs.

    FUNCTIONAL AREA I:
    Departmental Operations

    SECTION A - GDC Board
    SECTION B - Rules/Regulations
    SECTION C - Standard Operating Procedures
    SECTION D - Records Management
    SECTION E - Emergency Procedures
    SECTION F - Budget
    SECTION G - Legal Services
    SECTION H - Evaluation and Statistics
    SECTION I - Employee Assistance
    SECTION J - Public Information
    SECTION K - Internal Investigations
    SECTION L - Legislative Services
    SECTION M - Planning
    SECTION N - Special Services
    SECTION O - Controller
    SECTION P - Government Regulation

    FUNCTIONAL AREA II:
    Facility Operations

    SECTION A - Administration
    SECTION B - Institution/Boot Camp Operation
    SECTION C - Offender Administration
    SECTION D - Transition and Diversion Center
    SECTION E - Probation Detention Centers

                  PAGE 2

```

```
Revised (10/15/07) IC01-0002
                                               Attachment 2

       FUNCTIONAL AREA III:
       Probation Operations

       SECTION A - Administration
       SECTION B - Field Operations
       SECTION C – Diversion Centers

       FUNCTIONAL AREA IV:
       Support Services

       SECTION A - Care & Custody
       SECTION B - Property
       SECTION C - Central Office Mailroom
       SECTION D - Purchasing
       SECTION E - Fleet Management
       SECTION F - Communications
       SECTION G - Accounting
       SECTION H - Payroll
       SECTION I - Fiscal Audits
       SECTION J - Office of Information Technology
       SECTION K - Facility Development/Engineering
       SECTION L - Food Service
       SECTION M - Farm Services
       SECTION N - Fire Marshal
       SECTION O - Personnel
       SECTION P - Training
       SECTION Q - Facility Maintenance

       FUNCTIONAL AREA V:
       Program Services

       SECTION A - Chaplaincy
       SECTION B - Counseling
       SECTION C - Education
       SECTION D - Library
       SECTION E - Recreation
       SECTION F - Volunteer
       SECTION G - Mental Health
       SECTION H - Physical Health
       SECTION I - Substance Abuse

       FUNCTIONAL AREA VI:
       Correctional Industries

       SECTION A - Administration
       SECTION B - Inmate Resources
       SECTION C - Safety

                      PAGE 3

```