SOP_NUMBER: 101.03-att-3
TITLE: Supplemental Guidance Request Form
REFERENCE_CODE: IC01-0002
DIVISION: Executive
TOPIC_AREA: 101 Policy-Legal Services
EFFECTIVE_DATE: 2007-10-15
WORD_COUNT: 175
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105645
URL: https://gps.press/sop-data/101.03-att-3/

SUMMARY:
This form is used by GDC facilities, units, or sections to request supplemental guidance when a departmental Standard Operating Procedure (SOP) is found to be inadequate for their specific needs. The form documents which SOP requires supplemental guidance, the specific sections affected, the reasons for the request, and the proposed local operating procedure (LOP). The form requires approval from both the facility manager and the Director of Facility/Probation Operations before implementation.

KEY_TOPICS: supplemental guidance, local operating procedure, LOP, SOP review, facility procedures, policy modification, court order, approval process, operational procedures, facility management

ATTACHMENTS:
  1. Local Operating Procedure Format
     URL: https://gps.press/sop-data/101.03-att-1/
  2. Local Operating Procedure (LOP) Numbering System
     URL: https://gps.press/sop-data/101.03-att-2/
  3. Supplemental Guidance Request Form
     URL: https://gps.press/sop-data/101.03-att-3/
  4. Procedure Variance Request Form
     URL: https://gps.press/sop-data/101.03-att-4/
  5. Quarterly Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-5/
  6. Annual Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-6/

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Revised (10/15/07) IC01-0002
                                               Attachment 3
                   SUPPLEMENTAL GUIDANCE REQUEST

The Departmental procedure listed below has been reviewed and found to be inadequate for
this facility, unit, or section. A local operating procedure has been completed to provided
supplemental guidance at the facility, unit, or section level.

Name of Facility, Unit, or Section:
This request concerns SOP: Effective Date:
Is SOP or LOP under Court Order? Yes:      No:

What is the name of the Court Order?:

Section:  Paragraph:

Section:  Paragraph:

Section:  Paragraph:
State th e reason the supplemental guidan ce is necessary and the procedure that should
supplement the SOP or part that is affected. (If additional sheets are required, include identifying
information on each page such as; "Supplemental Guidance Request", SOP affected, Section and paragraph, date, and
requesting facility, unit, or section.)
                       (BE SPECIFIC)

Facility, Unit, or Section Manager:
  LOP: Recommended/Disapproved: (Signature)  (Date)

Director of Facility/Probation Operations:
  LOP: Approved/Disapproved:  (Signature)  (Date)

Record Retention: Form with original signatures shall to filed with the LOP while LOP is
enforce, then archived with the LOP once superseded.

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