SOP_NUMBER: 101.03-att-4
TITLE: Procedure Variance Request Form
REFERENCE_CODE: IC01-0002
DIVISION: Executive
TOPIC_AREA: 101 Policy-Legal Services
EFFECTIVE_DATE: 2004-09-15
WORD_COUNT: 192
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105646
URL: https://gps.press/sop-data/101.03-att-4/

SUMMARY:
This form is used by GDC facilities, units, or sections to request variances (exceptions) from departmental Standard Operating Procedures when the SOP is found to be inadequate or inappropriate for their specific operations. The form requires identification of the SOP sections and paragraphs requiring variance, the reason for the variance, and the proposed alternative procedure. Requests are reviewed and approved through the chain of command from facility management through the Division Director.

KEY_TOPICS: SOP variance, procedure variance request, variance approval, policy exception, local procedure, SOP modification, facility deviation, operational variance, LOP approval, court-ordered SOP

ATTACHMENTS:
  1. Local Operating Procedure Format
     URL: https://gps.press/sop-data/101.03-att-1/
  2. Local Operating Procedure (LOP) Numbering System
     URL: https://gps.press/sop-data/101.03-att-2/
  3. Supplemental Guidance Request Form
     URL: https://gps.press/sop-data/101.03-att-3/
  4. Procedure Variance Request Form
     URL: https://gps.press/sop-data/101.03-att-4/
  5. Quarterly Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-5/
  6. Annual Local Operating Procedures Review
     URL: https://gps.press/sop-data/101.03-att-6/

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FULL TEXT:
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Revised (9/15/2004) IC01-0002
                                               Attachment 4

                   PROCEDURE VARIANCE REQUEST

The Departmental procedure listed below has been reviewed and found to be inadequate or
inappropriate for this facility, unit or section. One or more variances are requested for
Section(s) or Paragraph(s) of the SOP as indicated. (If more than three variances are necessary, a
local procedure may be authorized to completely replace the SOP.)

Name of Facility, Unit, or Section:

This request concerns SOP: Effective Date:

Section:  Paragraph:

Section:  Paragraph:

Section:  Paragraph:

Variance requested for entire SOP? Yes: No:

Is SOP court ordered? Yes:    No:    Name of Court Order:

State the reason the variance is necessary and the procedure that should replace the SOP or
part that is affected. (If additional sheets are required, include identifying information on each page such
as; "Variance Request", SOP affected, Section and paragraph, date, and requesting facility, unit, or section.)

                       (BE SPECIFIC)

Facility, Unit, or Section Manager:
                                    (Signature) (DATE)

LOP: Recommend/Disapproved:
                     (Director of Facility/Probation Operations) (DATE)

LOP: Approved/Disapproved:
                             (Division Director) (DATE)

Record Retention: Form with original signatures shall to filed with the LOP while LOP is
enforce, then archived with the LOP once superseded

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