SOP_NUMBER: 102.01-att-2
TITLE: Pool Participant Agreement
REFERENCE_CODE: IJ01-0001
DIVISION: Executive
TOPIC_AREA: 102 Policy-Office of Communications
EFFECTIVE_DATE: 2022-07-14
WORD_COUNT: 303
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105667
URL: https://gps.press/sop-data/102.01-att-2/

SUMMARY:
This form is a signed agreement between the Georgia Department of Corrections and media pool representatives during emergency or critical incidents. Pool participants agree to share all video, audio, and print materials with other accredited media outlets without claiming exclusive publication or broadcast rights. The agreement establishes the terms under which media pools operate when multiple news outlets request access to facilities or offenders.

KEY_TOPICS: media pool, pool participant agreement, media access, emergency response, critical incident, news media, shared feeds, pool representative, video sharing, audio sharing, print materials, exclusive rights, media relations

ATTACHMENTS:
  1. Interview Request Form (Attachment 1)
     URL: https://gps.press/sop-data/102.01-att-1/
  2. Pool Participant Agreement
     URL: https://gps.press/sop-data/102.01-att-2/
  3. Interview Conditions & Agreement Form
     URL: https://gps.press/sop-data/102.01-att-3/

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FULL TEXT:
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SOP 102.01
Attachment 2

7/14/22


_GEORGIA DEPARTMENT OF CORRECTIONS_
# **POOL PARTICIPANT AGREEMENT**

**Media Pools:** In any emergency or critical incident situation, when it is determined that several
media outlets want access to an offender or a facility or center, the Director of Public Affairs or
designee may establish a **media pool** of reporters and photographers. All media representatives
who have requested access to the facility or center, or permission to interview an offender shall be
notified of the decision to form a pool. Members of the pool shall be selected by their peers within
the group of media requesting access, and shall include:

1. A representative of the media in the county where the news event occurred.
2. One representative each from television, radio, and newspapers; including one
photographer (if applicable) one videographer (if applicable) and one reporter from
each medium.

Video, audio and print information and other materials generated by each pool representative shall
be made immediately available to all other media representatives who have requested pool access
without right of first publication or broadcast.

**I agree that I have read the GDC media policy on pool situations. I understand**
**that I am a representative of a media pool. As a pool representative, I agree to**
**provide any information that I may receive, to include copies of video, audio or**
**print messages, to other members of the media covering this story who are**
**present at the time. I also agree to provide such information as soon as possible**
**without right of first publication or broadcast. I understand that it is requested**
**that I provide any audio or video feeds without reference to origin (clean feeds)**
**or need for courtesy supers.**

(Signature) (Media Organization) (Date)

(GDC Witness Name and Title) (Date)


Retention Schedule: Upon completion, this form shall be retained in the Public Affairs Office for three (3) years.