SOP_NUMBER: 104.01
TITLE: Delegation of Authority
DIVISION: Administration and Finance
TOPIC_AREA: 104 Policy-HR Records/I.D./Criminal History
EFFECTIVE_DATE: 2017-10-04
WORD_COUNT: 644
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105172
URL: https://gps.press/sop-data/104.01/
SUMMARY:
This policy establishes which GDC officials have authority to make personnel decisions on behalf of the Commissioner. It designates the Chief of Staff, Assistant Commissioners, Director of Human Resources, and Region Directors as Appointing Authorities for different employment matters, and allows limited delegation of hiring, leave approval, and adverse action authority to Field Appointing Authorities (Wardens and designated officials) within their facilities.
KEY_TOPICS: delegation of authority, appointing authority, hiring authority, personnel decisions, employment matters, wardens, region directors, leave approval, promotions, transfers, adverse actions, compensation increases
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|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|
|**Policy Number:** 104.01|**Effective Date:** 10/4/2017|**Page Number:** 1 of 3|
|**Authority:**
Commissioner|**Originating Division:**
Administration and Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access|
**I.** **Introduction and Summary:**
Certain individuals are entrusted with the authority and responsibility, delegated by
the Commissioner of the Georgia Department of Corrections, to make decisions that
directly affect the status of persons employed by the agency.
**II.** **Authority:**
A. O.C.G.A. Title 45. Public Officers and Employees
B. State Personnel Board Rules: 478-1-.02 Terms and Definitions, 478-1-.12 Salary,
and 478-1-.24 Working Test and Permanent Status for Classified Employees; and
C. ACA Standards: 2-CO-1C-01, 1-CTA-1C-01, and 4-4048,
**III.** **Definition:**
**Field Appointing Authority** - Wardens and individuals specifically designated by
the Commissioner.
**III.** **Statement of Policy and Applicable Procedures:**
A. Delegation of Authority (General):
The State Personnel Board Rules designate the Commissioner as the Appointing
Authority for the Department. The Commissioner of Corrections herein
delegates authority related to employment matters within the Agency as follows:
|Position|Area of Authority|
|---|---|
|Chief of Staff|Department|
|Assistant Commissioners|Assigned Units|
|Director, Human Resources|Department|
|Region Directors|Assigned Facilities|
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|
|**Policy Number:** 104.01|**Effective Date:** 10/4/2017|**Page Number:** 2 of 3|
|**Authority:**
Commissioner|**Originating Division:**
Administration and Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access|
1. The Chief of Staff is the Appointing Authority for senior and key
management level positions. The Chief of Staff also serves as the Appointing
Authority for:
2. Only the Commissioner, Chief of Staff and Director, Human Resources, may
serve as the Appointing Authority for non-traditional compensation increases
above 10% as defined in SOP 104.29 Basic Salary Regulations.
3. The Director, Human Resources, is a Department-wide Appointing Authority
for all personnel and other matters as directed by the Commissioner.
4. In the event of an extended absence, the delegated Appointing Authority
should designate, in writing, the authority to take personnel actions set out
above to other individuals. The written instructions should outline limitations
and specific signature authority.
B. Delegation of Authority (Limited):
Appointed Authorities delegated with general authority may delegate limited
authority to Field Appointing Authorities only as follows:
1. Hiring, Promotions and Lateral Transfers - Field Appointing Authorities have
the authority to hire, promote or laterally transfer employees in lower level
positions within their facility(s).
2. Standard Leave - Field Appointing Authorities may approve/deny all
standard leave requests. A Field Appointing Authority may delegate
authority regarding standard leave to others within their assigned facility(s).
Standard leave requests include accrued Annual, Sick, Fair Labor Standards
Act (FLSA), State Compensatory Time and Educational Leave.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|**Policy Name:**Delegation of Authority|
|**Policy Number:** 104.01|**Effective Date:** 10/4/2017|**Page Number:** 3 of 3|
|**Authority:**
Commissioner|**Originating Division:**
Administration and Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access|
3. Non-Standard Leave - Leave requests that involve Family Medical Leave Act
(FMLA), American Disability Act (ADA), or similar legally mandated
requirements from employees of facilities supervised by Field Appointing
Authorities must be reviewed by the appropriate Region Director prior to
approval/denial. Non-Standard leave requests from employees at facilities
other than State Prisons, which are supervised by Field Appointing Authority,
must be reviewed by the Director, Human Resources prior to approval/denial.
4. Adverse Actions - Employment actions proposed by a Field Appointing
Authority that affects an employee’s pay must be approved by the Regional
Director prior to submitting to Legal for review. Field Appointing
Authorities other than Wardens must obtain approval from the Director,
Human Resources.
**IV.** **Attachments:** None
**V.** **Record Retention of Forms Relevant to this Policy:** None