SOP_NUMBER: 104.03
TITLE: Bulletin Boards
REFERENCE_CODE: IVO01-0005
DIVISION: Administration & Finance Division (Human Resources)
TOPIC_AREA: 104 Policy-HR Records/I.D./Criminal History
EFFECTIVE_DATE: 2022-05-25
WORD_COUNT: 491
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105174
URL: https://gps.press/sop-data/104.03/

SUMMARY:
This policy establishes requirements for maintaining Official and Unofficial Bulletin Boards at all GDC locations. All facilities must display an Official Bulletin Board in a conspicuous location containing required federal, state, and local workplace postings, with materials sourced from the Department website. Unofficial Bulletin Boards are permitted for general employee notices but are prohibited from displaying profane, slanderous, commercial, political, or outdated materials.

KEY_TOPICS: bulletin boards, official postings, workplace notices, employee communications, postings requirements, federal labor postings, state labor postings, workplace signage, employee notifications, leave donation, SOP revisions

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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Bulletin Boards|**Policy Name:**Bulletin Boards|**Policy Name:**Bulletin Boards|
|**Policy Number:** 104.03|**Effective Date:** 05/25/2022|**Page Number:** 1 of 2|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Administration & Finance<br>Division (Human Resources)|**Access Listing:**<br>Level I: All Access<br>|


**I.** **Introduction and Summary:**







All locations under the authority of the Georgia Department of Corrections (GDC) will
maintain an Official Bulletin Board containing all current postings and notifications
required by federal regulation, state regulation, and the Commissioner. Federal, State,
and local workplace guidance postings must be maintained in all primary locations
where employees report to work. Postings must be kept current. Appointing
Authorities (AA) may also establish an Unofficial Bulletin Board to contain notices
that may be of general interest to all employees.

**II.** **Authority:**

A. Equal Employment Opportunity Law: Americans with Disabilities Act of 1990,

Title I and Title V; Civil Rights Act of 1964, Title VII; Age Discrimination in
Employment Act of 1967; Rehabilitation Act of 1973, Section 504; Equal Pay Act
of 1963; Fair Labor Standards Act of 1938; Family Medical Leave Act of 1993;
Occupational Safety and Health Act of 1970; Uniformed Services Employment
and Reemployment Rights Act of 1994;

B. O.C.G.A §§34-9-6 and 45-22-7;

C. State Personnel Board Rule 478-1-.08; and

D. GDC Standard Operations Procedures (SOPs): 104.39.13 Leave Donation

Program, 104.40 Sales Agents and Third-Party Contacts, and 104.47 Employee
Standards of Conduct.

**III** . **Definitions:** None.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Official Bulletin Board(s) must be clearly labeled and located in a conspicuous,

easily accessible location(s). The material for the board is not restricted to a
common cork-style board. However, each Official Bulletin Board will have an


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Bulletin Boards|**Policy Name:**Bulletin Boards|**Policy Name:**Bulletin Boards|
|**Policy Number:** 104.03|**Effective Date:** 05/25/2022|**Page Number:** 2 of 2|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Administration & Finance<br>Division (Human Resources)|**Access Listing:**<br>Level I: All Access<br>|



outline that sets it apart from its surroundings and the title “Official Bulletin
Board” shall be clearly legible at the top center of the area.

B. Official postings can be found on the Department website:
**Captiva > Human Resources > Bulletin Board**

C. All locations are to print their postings from this site only.

D. The AA shall ensure that a complete listing of all recently revised SOPs is posted

for a period of thirty (30) days following the revision date.

E. Unofficial Bulletin Boards must be clearly labeled and easily accessible to all

employees. The following postings are prohibited:


1. Any posting with profanity or slanderous language about an individual or
organization;

2. Commercial advertisements, unless approved in SOP 104.40, Sales Agents and
Third-Party Contracts;

3. Political material; and

4. Outdated material.

F. Any notice posted in a language other than English must also be

contemporaneously posted in English.

G. The AA shall ensure that leave donation requests are posted in accordance with
SOP 104.39.13, Leave Donation Program.

**V.** **Attachments:** None.

**VI.** **Record Retention of Forms Relevant to this Policy:** None.