SOP_NUMBER: 104.18-att-2
TITLE: Rejection of Applicant – Felony Conviction Sample Letter
REFERENCE_CODE: IVO03-0012
DIVISION: Administrative & Finance
TOPIC_AREA: HR Applicant/Vacancy/Hiring/Position
EFFECTIVE_DATE: 2020-10-13
WORD_COUNT: 229
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105207
URL: https://gps.press/sop-data/104.18-att-2/

SUMMARY:
This is a template letter used by the Georgia Department of Corrections to notify job applicants that they have been rejected due to a felony conviction. The letter explains that POST certification requirements prohibit individuals with felony convictions from being hired as law enforcement officers, and informs applicants that their application will not receive further consideration. Any hire of applicants with felony convictions for non-POST positions requires Commissioner approval.

KEY_TOPICS: felony conviction, applicant rejection, hiring ineligibility, POST certification, criminal history check, peace officer standards, employment disqualification, background check, criminal records, GCIC, NCIC

ATTACHMENTS:
  1. Criminal-Driver History Consent Form
     URL: https://gps.press/sop-data/104.18-att-1/
  2. Rejection of Applicant – Felony Conviction Sample Letter
     URL: https://gps.press/sop-data/104.18-att-2/
  3. Rejection of Applicant – Misdemeanor Convictions Sample Letter
     URL: https://gps.press/sop-data/104.18-att-3/

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FULL TEXT:
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Georgia Department of
Corrections
Name of Facility/Center
Address of Facility/Center


**SAMPLE**
**Rejection of Applicant – Felony Conviction**

**[Note:  While this sample letter is for applicants for P.O.S.T. certified**
**positions, the hire of ANY applicant with a felony conviction for other GDC**

**positions would require approval of the Commissioner.]**



SOP 104.18
Attachment 2

10/13/20



Date

Applicant's Name
Address
City, State, Zip Code

Dear :

On (date)  you signed a consent form allowing us to conduct a Criminal History check.

As a condition of employment as a law enforcement Officer with the Georgia Department of Corrections, you
must be certified with the Georgia Peace Officers Standards and Training Council (P.O.S.T.). One of the
P.O.S.T. Council pre-employment requirements is that an applicant has not been convicted of a felony.

Our inquiry into the records of GCIC/NCIC revealed the following criminal violation(s), which resulted in a
conviction:

Charge Date Disposition Location

Forgery 12-01-2001 Convicted ______County Sheriff Dept.
(12 Months Probation)

This conviction makes you ineligible for immediate hiring or training as a Correctional Officer with the Georgia
Department of Corrections.  Therefore, no further consideration will be given to your application for
employment at (facility/center) .

Sincerely,

Name
Title (Appointing Authority)

cc: Director, Human Resources
(Appropriate) Division Director


Retention Schedule: Upon completion, this form shall be retained for two (2) years in the applicant’s selection packet.