SOP_NUMBER: 104.18-att-3
TITLE: Rejection of Applicant – Misdemeanor Convictions Sample Letter
REFERENCE_CODE: IVO03-0012
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Applicant/Vacancy/Hiring/Position
EFFECTIVE_DATE: 2020-10-13
WORD_COUNT: 234
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105208
URL: https://gps.press/sop-data/104.18-att-3/

SUMMARY:
This is a sample rejection letter template used by GDC facilities to notify job applicants that they are ineligible for hire as Correctional Officers due to having three or more misdemeanor convictions within the past five years. The letter explains that Georgia Peace Officers Standards and Training (P.O.S.T.) Council certification requirements prohibit employment of applicants with this criminal history. The letter documents the specific misdemeanor charges, dates, and dispositions that led to the rejection.

KEY_TOPICS: applicant rejection, misdemeanor convictions, criminal history, P.O.S.T. certification, correctional officer hiring, employment eligibility, criminal background check, GCIC/NCIC records, pre-employment requirements

ATTACHMENTS:
  1. Criminal-Driver History Consent Form
     URL: https://gps.press/sop-data/104.18-att-1/
  2. Rejection of Applicant – Felony Conviction Sample Letter
     URL: https://gps.press/sop-data/104.18-att-2/
  3. Rejection of Applicant – Misdemeanor Convictions Sample Letter
     URL: https://gps.press/sop-data/104.18-att-3/

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FULL TEXT:
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Georgia Department of Corrections
Name of Facility/Center
Address of Facility/Center



SOP 104.18
Attachment 3



Address of Facility/Center 10/13/20

# **SAMPLE** **Rejection of Applicant – Misdemeanor Convictions**


Date

Applicant's Name
Address
City, State, Zip Code

Dear :

On (date) you interviewed with        facility/center) and signed a consent form allowing us to
conduct a Criminal History check.

As a condition of employment as a law enforcement Officer with the Georgia Department of Corrections, you must be
certified with the Georgia Peace Officers Standards and Training Council (P.O.S.T.). One of the P.O.S.T. Council preemployment requirements is that an applicant has not been convicted of three or more misdemeanors in the immediate past
five years.

Our inquiry into the records of GCIC/NCIC revealed that you have had three misdemeanor convictions in the immediate
past five years:

Charge Date Disposition Location

Cruelty to Animals 02-04-2000 Paid Fine _______ Police Dept.

Trespassing 12-01-2000 Paid Fine _______ County Sheriff Dept.

Shoplifting 03-02-2001 Paid Fine/ _______ Police Dept.
Community Service

These convictions make you ineligible for immediate hiring or training as a Correctional Officer with the Georgia
Department of Corrections.  Therefore, no further consideration will be given to your application for employment at
facility/center) .

Sincerely,

Name
Title (Appointing Authority)

cc: Betsy Thomas, Director, Human Resources
Appropriate Division Director



Retention Schedule: Upon completion, this form shall be retained for two (2) years in the applicant’s selection packet.