SOP_NUMBER: 104.20-att-3
TITLE: Hourly Employee Pay Record
REFERENCE_CODE: IVO03-0014
DIVISION: Administrative & Finance
TOPIC_AREA: Human Resources - Applicant/Vacancy/Hiring/Position
EFFECTIVE_DATE: 2021-04-27
WORD_COUNT: 218
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/340082
URL: https://gps.press/sop-data/104.20-att-3/
SUMMARY:
This form is used to record daily work hours and meal breaks for hourly employees in the Georgia Department of Corrections. Employees must document their start time, meal period start and end times, and end time for each day worked during a pay period. The completed form must be signed by both the employee and supervisor, then submitted to the Center for Human Resources Management (CHRM) by the established payroll cutoff date to ensure timely payment.
KEY_TOPICS: hourly employee, time sheet, time record, work hours, meal breaks, time tracking, payroll, pay period, employee signature, supervisor certification, CHRM submission, paycheck
ATTACHMENTS:
1. Budget Approval/Justification Form
URL: https://gps.press/sop-data/104.20-att-1/
2. Hourly Employee Time Record (For Non-Security Employees) - 7 Day Work Cycle
URL: https://gps.press/sop-data/104.20-att-2/
3. Hourly Employee Pay Record
URL: https://gps.press/sop-data/104.20-att-3/
4. Hourly Time Sheet Report
URL: https://gps.press/sop-data/104.20-att-4/
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FULL TEXT:
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# **HOURLY EMPLOYEE PAY RECORD**
MONTH: _______________
NAME: EMPLOYEE ID #:
SOP 104.20
Attachment 3
4/27/21
JOB TITLE:
FACILITY/OFFICE:
PAY PERIOD: FROM DATE: THROUGH DATE:
|PAY PERIODS
CHECK THE ONE
THAT APPLIES|Col2|DAY|TIME STARTED|TIME MEAL
STARTED|TIME MEAL
ENDED|TIME ENDED|TOTAL HOURS/
MINUTES WORKED|
|---|---|---|---|---|---|---|---|
|||||||||
|1|16|||||||
|2|17|||||||
|3|18|||||||
|4|19|||||||
|5|20|||||||
|6|21|||||||
|7|22|||||||
|8|23|||||||
|9|24|||||||
|10|25|||||||
|11|26|||||||
|12|27|||||||
|13|28|||||||
|14|29|||||||
|15|30|||||||
||31|||||||
|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|I certify that this time sheet is accurate and correct.
Date: Employee’s Signature: ____________________________________|Total Hours/ Minutes
Worked
|
**I certify that the above accurately reflects actual hours and minutes worked.**
Date: ____________ Supervisor’s Signature: ___________________________________
Date: ____________ Appointing Authority’s Signature: ___________________________
**Note:** **This form must be submitted to CHRM by the established field cut-off date each pay period. Late**
**time sheets may result in the paycheck being delayed a full pay period.**
Retention schedule: Upon completion, this form shall be retained for three (3) years in the local time keeping file.