SOP_NUMBER: 104.36-att-1
TITLE: SAO Direct Deposit Notification Form
REFERENCE_CODE: IVO07-0026
DIVISION: Administrative & Finance
TOPIC_AREA: HR Payroll/Compensation/Salary
EFFECTIVE_DATE: 2018-01-30
WORD_COUNT: 256
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105245
URL: https://gps.press/sop-data/104.36-att-1/

SUMMARY:
This form notifies new hires and rehires of the mandatory direct deposit requirement for all employees hired or rehired on or after May 1, 2010 who are paid through the PeopleSoft HCM central payroll system. Employees must enroll in direct deposit within 30 days of hire and remain enrolled during employment, though exemptions may be requested. Failure to comply without an approved exemption may result in dismissal.

KEY_TOPICS: direct deposit, mandatory direct deposit, payroll, new hire, rehire, Employee Self Service, ESS, PeopleSoft HCM, State Accounting Office, SAO, payroll enrollment, compensation, employee acknowledgment

ATTACHMENTS:
  1. SAO Direct Deposit Notification Form
     URL: https://gps.press/sop-data/104.36-att-1/

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FULL TEXT:
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SOP 104.36
Attachment 1

1/30/18


**Direct Deposit Notification Form**
(To be signed by all new hires and rehires on and after May 1, 2010)


In accordance with the Mandatory Direct Deposit policy issued May 1, 2010, as a condition of
employment, a person hired or rehired to a position in a State organization on or after May 1, 2010, and
paid by the PeopleSoft HCM central payroll system (system) administered by the State Accounting
Office (SAO), is required to accept all payroll related payments by direct deposit. The complete policy,
and related documents, can be found on SAO’s website at the following location: [State Accounting](http://sao.georgia.gov/00/channel_createdate/0,2095,39779022_141768085,00.html)
[Office Accounting Policy Manual.](http://sao.georgia.gov/00/channel_createdate/0,2095,39779022_141768085,00.html)


I understand that as a condition of employment, because I am a new hire or rehire applicant, I must comply with
the policy and enroll in direct deposit using the Employee Self Service (ESS) feature of the system within 30 days
of being hired or rehired and remain enrolled in direct deposit during the tenure of my employment. I understand
that I can apply for an exemption from this requirement as provided by the policy. I understand that if I am not
granted an exemption, I may be subject to dismissal.


Employee Name (Please Print) _______________________________________________________


Employee Signature: ______________________________________________ Date: ____________


**To Be Completed By Employing Organization:**


Employee ID Number: ___________________ Position Title: ______________________________


Hiring Organization Name: __________________________________________________________


Hiring Supervisor or HR Official: _____________________________________________________


Retention Schedule: Upon completion, the original shall be retained permanently in the employee’s Human
Resources file and a copy shall be given to employee.