SOP_NUMBER: 104.37-att-1
TITLE: Overtime Claim and Payment Request
REFERENCE_CODE: IVO08-0001
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Timekeeping/FLSA/Overtime/Call-Back
EFFECTIVE_DATE: 2017-04-18
WORD_COUNT: 229
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105247
URL: https://gps.press/sop-data/104.37-att-1/
SUMMARY:
This form is used by Georgia Department of Corrections employees to submit claims for overtime compensation and request payment. It requires employees to provide personal identification, salary information, FLSA status, work cycle dates, and documentation of hours worked. The form must be approved by HR representatives, appointing authority, and regional director before overtime payment or compensatory time can be processed.
KEY_TOPICS: overtime claim, overtime payment request, FLSA status, compensatory time, cash overtime, military leave, holiday pay, work cycle, nonexempt employee, exempt employee, timesheet, payroll processing
ATTACHMENTS:
1. Overtime Claim and Payment Request
URL: https://gps.press/sop-data/104.37-att-1/
2. Overtime Payment Request Form
URL: https://gps.press/sop-data/104.37-att-2/
3. GDC Notice to Employees - Important Notice Regarding Time Reporting Requirements
URL: https://gps.press/sop-data/104.37-att-3/
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FULL TEXT:
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SOP 104.37
Attachment 1
4/18/17
GEORGIA DEPARTMENT OF CORRECTIONS
**OVERTIME CLAIM AND PAYMENT REQUEST**
|(REPRODUCTION OF OFFICIAL TIME|SHEET REQUIRED AS ATTACHMENT)|
|---|---|
|
**FACILITY/UNIT:**
|
**DATE:**
|
|
**DEPARTMENT I.D.:**
|
**HR DESIGNEE AND PHONE NUMBER:**|
|EMPLOYEE NAME:|EMPLOYEE IDENTIFICATION NUMBER:|
|---|---|
|
**JOB TITLE:**
|
**MONTHLY SALARY: $**
|
|
**PAYGRADE:**
|
**POSITION NUMBER:**
|
|
**FLSA STATUS (N-NONEXEMPT, E-EXEMPT):**
|
**MAXIMUM FLSA HOURS IN WORK CYCLE:**
|
|
**WORK CYCLE BEGIN DATE:**
|
**MAX DAYS IN WORK PERIOD (e.g., 28, 27, 24, etc.):**|
|
**WORK CYCLE END DATE:**
||
|
**SPECIAL DUTY ASSIGNMENT (if applicable) (also briefly describe special overtime agreement, if applicable)**
|
**SPECIAL DUTY ASSIGNMENT (if applicable) (also briefly describe special overtime agreement, if applicable)**
|
|MONTHLY SALARY SUPPLEMENTS|Col2|
|---|---|
|
**TYPE**
|
**($) MONTHLY DOLLAR AMOUNT**
|
|
**1).**
|
**1).**
|
|
**2).**
|
**2).**
|
|
**3).**
|
**3).**|
_***Important Note: Comptime or Military Leave taken/used are only needed to come up to scheduled hours and minutes. No extra compensatory time will**_
|be credited to the employee.|Col2|
|---|---|
|
**DATE:**
|
**HR REPRESENATIVE APPROVAL:**
|
|
**DATE:**
|
**APPOINTING AUTHORITY APPROVAL:**
|
|
**DATE:**
|
**REGIONAL DIRECTOR APPROVAL:**|
|DATE: REGIONAL DIRECTOR APPROVAL:|Col2|
|---|---|
|
**FOR CORRECTIONAL HUMAN RESOURCES MANAGMENT USE ONLY:**
|
**FOR CORRECTIONAL HUMAN RESOURCES MANAGMENT USE ONLY:**
|
|
**NOTES:**
|
**NOTES:**
|
|
**GA COMPENSATORY, MILITARY LEAVE OR HOLIDAY**
**CALCULATION OR CORRECTION (amount in hrs/min)**
**GA COMP MILITARY LV HOLIDAY DEF**
|
**CASH OVERTIME (**FROM BOX ABOVE)**
**O/T HRS X $/HRS = $**
|
|
**ENTRY DATE:**
|
**ENTRY DATE:**
|
|
**CONFIRM DATE:**|
**CONFIRM DATE:**|
Record Retention: Retain in CHRM and the local HR office for a period of three (3) full years.