SOP_NUMBER: 104.37-att-3
TITLE: GDC Notice to Employees - Important Notice Regarding Time Reporting Requirements
REFERENCE_CODE: IVO08-0001
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Timekeeping/FLSA/Overtime/Call-Back
EFFECTIVE_DATE: 2017-04-18
WORD_COUNT: 252
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105249
URL: https://gps.press/sop-data/104.37-att-3/

SUMMARY:
This notice informs all Non-Exempt GDC employees of their mandatory obligation to accurately report all time worked, including exact start and stop times each workday. The notice emphasizes that failure to accurately record work time can result in disciplinary action up to termination, and prohibits employees from working "off the clock" or without compensation. Employees who suspect violations are encouraged to report them confidentially to the Director of Human Resources.

KEY_TOPICS: time reporting, timekeeping, non-exempt employees, work hours, payroll, accurate time records, off the clock work, FLSA compliance, time entries, disciplinary action, compensation

ATTACHMENTS:
  1. Overtime Claim and Payment Request
     URL: https://gps.press/sop-data/104.37-att-1/
  2. Overtime Payment Request Form
     URL: https://gps.press/sop-data/104.37-att-2/
  3. GDC Notice to Employees - Important Notice Regarding Time Reporting Requirements
     URL: https://gps.press/sop-data/104.37-att-3/

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FULL TEXT:
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SOP 104.37
Attachment 3

4/18/17

## GEORGIA DEPARTMENT OF CORRECTIONS

# **IMPORTANT NOTICE TO EMPLOYEES**


**The Georgia Department of Corrections wishes to reaffirm that it requires all** **Non-Exempt**
**employees to:**

**REPORT ALL TIME WORKED**

**This means that you must:**

***** **record the exact hour and minute that you**
**begin any work**

***** **record the exact hour and minute that you**
**stop all work**

***** **make these entries on each day you work**

***** **be absolutely certain that you have recorded all**
**work time**

***** **report changes regarding your time record which might**
**occasionally be necessary**

**The Georgia Department of Corrections relies upon your personal time entries in calculating**
**your pay and in maintaining your payroll records. Thus, a failure to accurately record all time**
**worked will mislead the Department and can result in disciplinary actions up to and including**
**dismissal from employment. It is a violation of policies either to under-report or to over-report**
**your work time. Remember: accuracy is the key -- not just the appearance of accuracy.**

**No deviation from these instructions is permitted. No one may ask or direct that a Non-Exempt**
**employee work "off the clock", "for free", or "on his or her own time". Any Non-Exempt**
**employee who is not being paid in accordance with policies or who has knowledge that policies**
**are being violated should immediately report this to the Director, Human Resources at (478)**
**992-5211. Your report will remain confidential, and you will not be punished for making such a**
**report.**


SOP 104.37
Attachment 3

4/18/17



Record Retention: This notice shall be permanently posted on the “Official” Bulletin Board.