SOP_NUMBER: 104.40
TITLE: Sales Agents and Third Party Contacts
DIVISION: Administration & Finance
TOPIC_AREA: HR Records/I.D./Criminal History
EFFECTIVE_DATE: 2019-01-10
WORD_COUNT: 197
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105261
URL: https://gps.press/sop-data/104.40/

SUMMARY:
This policy prohibits solicitation by sales agents and third-party organizations to GDC employees during work time or on state property, except for state-sanctioned entities approved by the Department of Administrative Services. Appointing authorities may only post information, distribute materials, or designate meeting locations for approved entities such as AFLAC and Colonial Supplemental Insurance. Unsanctioned representatives cannot contact employees while on duty or distribute materials, with limited exceptions for contracted vendors.

KEY_TOPICS: sales agents, third party contacts, solicitation, employee solicitation, AFLAC, Colonial Supplemental Insurance, contracted vendors, state property, workplace solicitation, vendor contact, employee communications

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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name**: Sales Agents and Third Party Contacts|**Policy Name**: Sales Agents and Third Party Contacts|**Policy Name**: Sales Agents and Third Party Contacts|
|**Policy Number:**104.40|**Effective Date**: 1/10/2019|**Page Number:**1 of 1|
|**Authority:**<br>Commissioner|**Originating Division**: <br>Administration & Finance<br>Division (Human Resources)|**Access Listing:**<br> Level I:  All Access|



**I** . **Introduction and Summary:**

Unless otherwise approved by this policy, no solicitation is permitted by sales agents or
third-party organizations to employees on state time or on state property.

**II.** **Authority:**

Department of Administrative Services (DOAS): Flexible Benefits Plan.

**III.** **Definitions:** None.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Appointing Authorities may:


1. Post information;

2. Distribute written material; and

3. Designate a location on state property where an employee can meet with a

representative of these specific state sanctioned entities:


a. American Family Life Assurance Company (AFLAC); and


b. Colonial Supplemental Insurance.


B. Representatives not sanctioned by DOAS cannot contact employees while on duty or

on state property and may not distribute materials, advertisements, catalogues, etc.
Exceptions include:


1. Contracted vendors with the Department of Corrections; and

2. Contracted statewide vendors.

**V.** **Attachments:** None.

**VI.** **Record Retention of Forms Relevant to this Policy:** None.