SOP_NUMBER: 104.44-att-4
TITLE: Reviewing Official Response - Final Determination Procedures
REFERENCE_CODE: IVO12-0002
DIVISION: Administrative & Finance
TOPIC_AREA: HR Complaint/Resolution/Review
EFFECTIVE_DATE: 2020-01-23
WORD_COUNT: 83
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105271
URL: https://gps.press/sop-data/104.44-att-4/

SUMMARY:
This attachment outlines the procedures for reviewing officials to finalize and distribute HR complaint determinations. It specifies that original determinations must be mailed to the employee and copies sent to the local HR office, which is responsible for filing documents in personnel records and notifying Region Directors as applicable. The document also establishes record retention requirements based on whether reprimands are upheld or relief is granted.

KEY_TOPICS: final determination, reviewing official, HR complaint resolution, personnel files, record retention, reprimand, relief granted, employee notification, HR office procedures, documentation

ATTACHMENTS:
  1. Notice of Written Reprimand (Attachment 1)
     URL: https://gps.press/sop-data/104.44-att-1/
  2. Designation of Reviewing Official
     URL: https://gps.press/sop-data/104.44-att-2/
  3. Request for Review of Written Reprimand
     URL: https://gps.press/sop-data/104.44-att-3/
  4. Reviewing Official Response - Final Determination Procedures
     URL: https://gps.press/sop-data/104.44-att-4/

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FULL TEXT:
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SOP 104.44
Attachment 4

1/23/20











REVIEWING OFFICIAL: Mail original of the final determination to the employee, **AND** mail copy
of final determination (with attachments) to the local Human Resource

office

LOCAL HR OFFICE: Place copy of final determination (with attachments) in appropriate local and
central personnel files. Mail additional copy of final determination to
appropriate Region Director. (If applicable)


Record Retention: If reprimand is upheld, retain permanently in the official and local personnel files, OR if relief is granted, retain
permanently in the local personnel file.