SOP_NUMBER: 104.47
TITLE: Employee Standards of Conduct
REFERENCE_CODE: IVO14-0001
DIVISION: Administrative & Finance (Human Resources)
TOPIC_AREA: 104 Policy-HR Appearance/Conduct/Evaluations
EFFECTIVE_DATE: 2024-01-17
WORD_COUNT: 5469
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105280
URL: https://gps.press/sop-data/104.47/
SUMMARY:
This policy establishes the standards of conduct and behavior expected of all Georgia Department of Corrections employees. All employees must adhere to higher standards of conduct than the general public due to the Department's security mission and responsibility to serve as a model of public safety. Employees and supervisors are required to annually acknowledge and sign agreements confirming they have read the Employee Standards of Conduct, the Governor's Code of Ethics, and the Communications Device Acknowledgement statement.
KEY_TOPICS: employee conduct, standards of behavior, code of ethics, workplace behavior, discipline, misconduct, appropriate conduct, employee accountability, GDC employees, job standards, professional conduct, work rules, violations of conduct, dismissal grounds
ATTACHMENTS:
1. Employee Standards of Conduct & Governor's Code of Ethics Employees Acknowledgement Statement
URL: https://gps.press/sop-data/104.47-att-1/
2. Employee Communications Device Acknowledgment and Agreement Statement
URL: https://gps.press/sop-data/104.47-att-2/
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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 1 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
**I.** **Introduction and Summary:**
A. Employees of the Georgia Department of Corrections (Department) are required
to adhere to higher standards of conduct than normally found in the general
community due to the important security mission of the Department and its
inherent responsibility to provide an appropriate model of public safety to the
citizens of Georgia. As such, all Department Employees are herein given
notification of the work rules and standards of behavior by which they will be
governed.
B. Appointing Authorities shall ensure all current and new employees read these
Standards of Conduct and the Governor’s Code of Ethics for Executive Branch
Officers and Employees and annually sign the following:
1. Attachment 1, Employee Standards of Conduct and Governor’s Code of Ethics
Acknowledgement Statement; and
2. Attachment 2, Employee Communications Device Acknowledgement and
Agreement Statement.
**II.** **Authority:**
A. Governor’s Executive Order, dated 01-14-19, Establishing a Code of Ethics for
Executive Branch Officers and Employees;
B. Governor’s Executive Order, dated 01-13-03, Creating the Office of State
Inspector General;
C. Official Code of Georgia Annotated (O.C.G.A.) §§: 16-6-5.1, Sexual Assault of
Person in Custody; 40-6-391, Driving Under the Influence; 42-5-15, Crossing of
Guard Lines with Weapons, Intoxicants or Drugs without Consent; 42-5-16,
Trading with Inmates without Consent; 42-5-18, Items Prohibited for Possession
by Inmates; 45-10-1, Code of Ethics and Conflicts of Interest; 45-11-1, Offenses
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 2 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
Concerning Public Officers and Employees; 40-6-391, Drivers with Ability
Impaired by Alcohol, Drugs, or Toxic Vapor;
D. [Georgia Department of Corrections (GDC) Board Rules: 125-2-1.02, Employment](http://captiva.dcor.state.ga.us/inner_frameSet.html?/Joint/LibrarySearch/menu.htm)
and 125-2-1.07, Performance of Duty;
E. State Personnel Board Rules: 478-1-.03, Antidiscrimination; 478-1-.07, Outside
Employment; 478-1-.08, Political Activity; 478-1-.15, Changes to Employment
Status; 478-1-.20, Employee Complaint Resolution Procedure; 478-1-.21, Drugs
and Alcohol-Free Workplace Program; and 478-1-.24, Working Test and
Permanent Status;
F. GDC Standard Operating Procedures (SOPs): 103.59, Surreptitious Recording of
Department Personnel and/or Contractors; 104.18, Obtaining and Using Records
for Criminal Justice Employment; 104.46, Unlawful Harassment (including
Sexual Harassment), 104.48, Appearance and Dress; 104.50, Secondary
Employment; 104.51, Employment of Relatives; 104.61, Performance
Management; 104.63, Privacy of Personnel Records; 104.64, Adverse Actions
(Classified Employees); 104.65, Adverse Actions (Unclassified Employees);
105.11, Inappropriate-Prohibited Use of the Internet; 205.01, Fitness for Duty;
205.02, Contact or Business Dealings with Offenders; 208.06, Prison Rape
Elimination Act (PREA) - PREA-Sexually Abusive Behavior Prevention and
Intervention Program; and 506.03, Basic Correctional Officer Training; and
G. ACA Standards: 2-CO-1A-29, 2-CO-1C-03, 2-CO-1C-04, 2-CO-1C-17, 2-CO
1C-20, 2-CO-1C-24, 1-CTA-1C-01, 1-CTA-1C-03, 1-CTA-1C-07, 1-CTA-1C-12,
5-ACI-1A-24, 5-ACI-1C-16, 5-ACI-1C-22, 5-ACI-1C-23, 4-ACRS-3A-07, 4ACRS-7C-01, 4-ACRS-7C-02, 4-ACRS-7E-03, 4-ACRS-7E-13, 4-ALDF-7C-01,
4-ALDF-7C-02, 4-ALDF-7C-03, and 4-ALDF-7D-17.
**III.** **Definitions:**
_**The following definitions are for purposes of this standard operating procedure:**_
A. **Close Personal Relationship**
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 3 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
1. A familial relationship with a spouse, parent or child, stepparent or stepchild,
grandparent or grandchild, brother or sister, niece or nephew, aunt or uncle,
guardian or ward, and including persons related by marriage within the same
classes enumerated, or,
2. Any relationship that involves cohabitation, dating, or consensual sexual
contact of any kind.
B. **Communications Device -** Any mobile or cellular phones, smart phones,
electronic readers or any other device that allows for the transfer of information
from one person to another by means of transmission via internet, satellite, tower,
air waves or data line.
C. **Contraband -** Includes electronic games, radios, recording devices, cameras,
mobile or cellular phones, smart phones, electronic readers or any other device that
allows for the transfer of information from one person to another by means of
transmission via internet, satellite, tower, air waves or data line, or any other
property that is prohibited from being brought into a facility or across a guard line
by statute, rule, standard operating procedure, local operating procedure or
direction of the Warden or Superintendent, unless specifically approved in writing
by the Warden, Superintendent or their Designee.
D. **Department Employee** - Any full-time or part-time employee of the Department.
E. **Contractor** - Any independent Contractor and their employees providing services
to Department.
F. **Vendor** - Any person or business and their employees that provides goods or
services to the Department.
G. **Ethics Officer** - Employee designated to take appropriate measures to ensure that
the Department’s employees become familiar with applicable ethics laws and
policies, including the policies set forth in the Governor’s Executive Order
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 4 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
Establishing a Code of Ethics for Executive Branch Officers and Employees. The
Ethics Officer is the General Counsel for the Department.
H. **Gift** - Anything of value exceeding $25, including, but not limited to, food,
lodging, transportation, personal services, gratuities, subscriptions, memberships,
trips, loans, extensions of credit, forgiveness of debts, or advances or deposits of
money.
I. **Offender** - Any probationer, inmate, detainee, resident, or parolee under the
supervision of the Georgia Department of Corrections, Georgia Department of
Juvenile Justice, Georgia Department of Community Supervision, the State Board
of Pardons and Parole, or any other jurisdiction outside the state of Georgia.
J. **Personal or Unauthorized Business Dealings** - Any unofficial personal
transactions, dealings, relationships or contacts or any unofficial business
transactions, dealings, relationships or contacts with an Offender that have not
been properly approved in writing by the Director, Facility Operations.
K. **Post** - Content an individual shares on a social media site or the act of publishing
content on a site.
L. **Probation** - Any felony disposition or treatment in any jurisdiction, including first
Offender treatment and pre-trial interdiction programs, or otherwise under
Probation supervision of the Department of Community Supervision.
M. **Relevant Civil Action** - Any action which is brought against an employee that
potentially impacts on the employee’s duties or on the Department. Relevant Civil
Actions would include, but are not limited to, lawsuits alleging that an employee
has engaged in any activity which violates the policies and procedures of this
Department, has violated 42 U.S.C. § 1983, or has violated any law or standard
arising out of any law enforcement activity. This would include any actions
initiated by the Peace Officers Standards and Training (P.O.S.T.) Council.
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 5 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
N. **Social Network/Media Site** - Web-based services that allow individuals to create
public profiles, share information and socialize with others using a range of
communications technologies. This includes, but is not limited to, Social
Networking sites (Facebook, MySpace), microblogging sites (X (formerly known
as Twitter), Nixle), photo- and video-sharing sites (Flickr, Pinterest, Snapchat,
YouTube), wikis (Wikipedia), blogs, and news sites (Digg, Reddit). The absence
of or lack of explicit reference to a specific site does not limit the extent of the
application of this policy.
O. **Tweet** - A 280-character message sent using the Social Networking and
microblogging service, X (formerly known as Twitter).
P. **Under the Influence of Alcohol** - An employee shall be deemed under the
influence of alcohol if he or she:
1. Is on duty or reporting for duty with a blood alcohol concentration (BAC) level
of .02 or greater;
2. Has a BAC level of .02 or greater while off-duty and is in uniform, inside a
guard line, or driving a state vehicle; or
3. Consumes alcohol and drives a private motor vehicle while off-duty and over
the age of 21 with a BAC level of .08 or greater; or if under the age of 21, with
a BAC level of .02 or greater; or while under the influence of alcohol and/or
drugs to the extent that it is less safe for him or her to drive.
Q. **Value** - Actual retail price or cost attributable to a Gift, less applicable taxes and
gratuities or a reasonable estimate based upon customary charges for like goods or
services in the locality. A series of tickets to sporting, entertainment, or similar
events shall be valued as one Gift. Entrance fees, admission fees, or other tickets
shall be valued at the face Value of the ticket or fee, excluding any portion
attributable to a charitable contribution, if provided by a charitable organization.
**IV.** **Statement of Policy and Applicable Procedures:**
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 6 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
A. Employees' Standards of Conduct:
1. Employees shall not have personal or unauthorized business dealings with
Offenders. Employees must have permission from the Director, Facility
Operations for contact with an incarcerated family member. Examples of this
conduct include, but are not limited to:
a. Dating, living with, or otherwise personally associating with an Offender;
b. Entering into a contract with an Offender or their family members for
personal benefit;
c. Sharing personal information with an Offender or their family members;
d. Knowingly accepting phone calls or participating in 3-way calls involving
an Offender or their family members;
e. Communicating via text message or social media with an Offender or their
family members;
f. Passing items between Offenders; and
g. Bringing Contraband into a facility or facilitating the introduction of
Contraband into a facility.
3. Employee Conduct:
a. Employees must conduct themselves in a manner which reflects credit
upon themselves, their co-workers, and the Department. Employees shall
not engage in any activity, either while on-duty or off-duty, which would
reflect discredit on the Department, undermine public trust or which would
call into question the fitness of the employee to perform services for the
Department.
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 7 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
b. Employees shall not engage in any illegal activity, or any other activity,
which would violate public safety or public trust. Such prohibited activity
would include, but is not limited to:
i. Driving any motorized vehicle (including but not limited to,
motorcycles, automobiles, vans, trucks, all-terrain vehicles, boats, etc.)
while under the influence of alcohol;
ii. Driving any motorized vehicle (including but not limited to,
motorcycles, automobiles, vans, trucks, all-terrain vehicles, etc.) while
under the influence of Marijuana, any other drug (whether legal or
illegal) or controlled substance, or other prohibited substances;
iii. The manufacture, possession, use or distribution of Marijuana or any
other illegal drug or controlled substance;
iv. Prohibition of possession of any illegal drug or controlled substance
except in the performance of official duties;
v. Any offense involving a minor;
vi. Any illegal homicide;
vii. Any theft;
viii. Any sex offense, including solicitation of sex;
ix. Any assault or battery;
x. Any offense pertaining to any illegal gambling activity; or
xi. Any other offense which involves moral turpitude.
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 8 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
c. A conviction, plea of guilty, or nolo contendere to any offense covered in
this procedure shall be conclusive proof of its violation; however, a
conviction or even prosecution for any such offense is not necessary to
prove a violation of this standard of conduct, if, in the opinion of the
employee’s Appointing Authority, the employee engaged in the activity
and brought discredit on the Department.
d. Employees shall not engage in any conduct which results in a court
imposing incarceration or Probation of any type or any duration.
Incarceration or Probation may result in dismissal from employment.
4. Employees shall not use state property or resources for personal business. State
property and resources shall only be used for official business. Such
prohibitions include, but are not limited to:
a. State credit cards and fuel cards shall not be used for personal purchases;
b. State vehicles shall not be used for personal purposes;
c. Personal long-distance telephone calls shall not be charged to State
telephones or to State calling cards;
d. State-provided internet access is intended for public business. Employee
use of the internet may be recorded and monitored. No employee is
permitted to use or access the internet for pornographic, obscene, or other
improper purposes; or
e. State-owned or leased cameras, fax machines, copiers and other
reproduction equipment should be used only to accomplish official
business tasks.
5. Employees shall not use their computer or program logins for the Department,
or any other systems and programs utilized by the Department for personal use.
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 9 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
6. Policies, Procedures, and Orders:
a. Employees shall acquaint themselves with and comply with the rules of the
Board of Corrections, the Commissioner's directives, the Department’s
policies and procedures and the post orders of the unit to which they are
assigned.
b. Employees shall comply with all lawful orders and directives issued by one
of their superiors in their chain of command.
c. Employees shall not use excessive or unnecessary force against an
Offender.
7. Employee Language:
a. Employees shall not use profanity or abusive language against an Offender;
and/or
b. Employees shall not refer to an Offender by the use of any slang name;
8. Employees shall not use illegal drugs or controlled substances or abuse legal
drugs or controlled substances at any time.
**NOTE:** Employees who are legally using a drug (or other substance) with a
warning about a side effect that could substantially impair the safe performance
of assigned duties must seek and receive authorization from the Appointing
Authority.
9. Employees also shall not consume alcohol while on duty or immediately prior
to reporting for duty (for at least eight (8) hours). Employees shall be subject
to disciplinary action if found to possess a blood alcohol concentration of .02
grams or greater while on duty.
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 10 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
10. Employees shall not proceed inside the guard line of a prison or other facility
with or under the influence of alcohol or any illegal drug or controlled
substance. Prescription drugs are prohibited inside a guard line without the
express approval of the Appointing Authority.
11. Employees shall not purchase, handle, transport, consume nor be under the
influence of alcohol while traveling (either driving or riding) in a state vehicle.
Employees shall not drive a state vehicle while under the influence of alcohol.
12. Employees shall not purchase, handle, or consume alcoholic beverages while
in uniform.
13. Employees shall be present for scheduled duty and remain alert while on duty.
14. Employees shall not use threats, intimidation, profanity, or abusive language
against other employees, visitors and Offenders.
15. Employees shall not abuse arrest authority or give the impression of having an
independent arrest authority. Employees shall only make arrests while in
performance of their official duties or as otherwise specifically permitted.
16. Employee Finances:
a. Employees shall not engage in financial dealings that conflict with the
interests of the Department. They also shall not take official actions that
give the appearance of benefiting their private or personal interests.
b. Employees must meet their personal financial obligations, to include
complying with all applicable laws regarding the filing of state or federal
tax returns. Employees shall manage their personal finances in a manner
that does not bring discredit upon the Department nor make them
susceptible to compromise their public duties.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 11 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
17. Conflicts of Interest:
a. Employees shall not engage in any activity which creates a conflict of
interest with their public duties or responsibilities. This prohibition applies
to actual conflicts of interest and to any other action or transaction, which
could create an appearance of a conflict of interest in the mind of a
reasonable person. This prohibition includes, but is not limited to, the
following examples:
i. Employees shall not use their status as a member of this Department to
seek favor, to coerce, intimidate, or deceive others, or to receive any
privilege not otherwise authorized by the performance of their duties.
ii. Employees shall not solicit or accept employment from a Contractor,
Vendor, or consultant or their representative or agent during the
conduct of procurement.
iii. Employees may serve for compensation as a corporate officer or
director of any for-profit or publicly held company or perform
voluntary, pro bono services on behalf of non-profit organizations,
when services to such organizations would not have the potential to
create a conflict and do not impair the employee’s ability to discharge
his or her public duties fully, faithfully, and impartially.
iv. No employee may accept any payment whatsoever for services for
which fees are not legally or traditionally required, except employees
may accept honoraria not related to their employment.
v. No employee shall directly or indirectly accept Gift(s) from any person
with whom the employee interacts on official state business.
Regardless of the Value, no employee may accept any money or “Gift
certificates,” nor may any employee accept any kickbacks, points or
items tied to purchases by the Department. If a Gift has been personally
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 12 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
accepted by an employee, the Department Ethics Officer in Legal
Services (478-992-5240) must immediately be notified to make the
final determination as to the status of the Gift.
vi. An employee on whose behalf actual and reasonable expenses for food,
beverages, travel, lodging, and registration are paid by a third party to
permit the employee’s participation in a meeting related to official or
professional duties of the employee shall file a report with the
Department Ethics Officer in Legal Services (478-992-5240) no later
than the 30-days after such expenses are paid.
vii. Any exceptions or waivers from this Standard of Conduct, in certain
individual cases due to unique or compelling circumstances, require the
prior written approval of the designated Department Ethics Officer in
Legal Services (478-992-5240). Questions regarding interpretation of
this policy provision should also be directed to the Department Ethics
Officer in Legal Services.
18. Employees shall not show favoritism to other employees based on familial or
personal relationships.
19. Employees shall refrain from "close personal relationships" with other
employees within their chain of command.
20. Notification of Citations, Arrests or Convictions:
a. Employees shall notify their immediate supervisor of all traffic citations
(excluding parking citations), all arrests, all convictions, and all final
dispositions of criminal cases including nolo contendere by the next
business day after its occurrence. Supervisors are responsible for
transmitting this notification to the appropriate individuals in the chain of
command, including the Duty Officer and the Appointing Authority.
Within seventy-two (72) hours of the event or as soon as they become
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
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|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
available, the employee shall provide the Appointing Authority with
documents related to their arrest, including but not limited to: tickets;
arrest reports, including any supplemental reports; warrants; bond
documents; documents related to any conditions imposed on the employee
pursuant to their arrest or release, including not operating a vehicle orders,
Temporary Protective Orders; Permanent Restraining Orders; or any
documents specifically requested by the Appointing Authority.
b. Employees shall provide written notification to their Appointing Authority
of any Relevant Civil Action which has been filed against them or of any
administrative action to which they are a party, including any action
initiated by the Peace Officers Standards and Training (P.O.S.T.) Council,
for certified employees. This notice must be provided within seventy-two
(72) hours of being served or otherwise becoming a party to the action.
21. Employees shall not bring any unauthorized weapons into any work area.
22. Employees shall not bring any personal Communications devices into any
facility, any State of Georgia vehicle that is transporting Offenders, any outside
detail location or place of employment of an Offender, or into any perimeter
vehicle. These devices, personally owned by an employee, must be kept
secured in the employee’s personal vehicle at all times while the employee is
on duty. The singular exception to this rule is a Communications Device issued
by the Department to an employee for the specific purpose of performing his
or her job duties and is utilized and maintained according to the rules governing
these devices.
23. Employees shall not bring any Contraband into any facility, any vehicle that is
transporting Offenders, or to any outside detail location or place of
employment of an Offender.
24. Employees shall report any violation or attempted violation of any law,
regulation, policy, or procedure that could result in a breach of the
|GEORGIA DEPARTMENT OF CORRECTIONS
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|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 14 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
Department's security to their supervisor or other responsible authority
immediately upon becoming aware of such a violation.
24. Any employee who knows or has reasonable cause to believe that any other
state employee has committed, or is in the process of committing an act or
omission of fraud, waste, abuse or corruption should report this information up
the chain of command; to the Director, Human Resources at 478-992-5211; or
to the Department Tip Reporting at 478-992-5348 or the Tip Reporting email
[at tipreporting@gdc.ga.gov.](mailto:tipreporting@gdc.ga.gov)
25. No Department Employee shall retaliate against any employee for disclosing
or threatening to disclose a violation of or noncompliance with a law, rule, or
regulation to the appropriate Department personnel or to the State Inspector
General.
26. Employees shall cooperate fully with any official investigation carried out by
any law enforcement or administrative agency (including the State Inspector
General). In cooperating with an official investigation, employees shall
provide all information requested, respond truthfully to all questions asked,
submit to any required polygraph, and provide a signed affidavit if requested,
and follow any lawful orders unless officially notified that employee is the
subject of a criminal investigation.
27. Employees shall protect and prevent improper release of confidential
information. Confidential information includes, but is not limited to, current
litigation, legal matters and legal advice, internal reports, disclosure of active
special operations (i.e. joint task force, executions, shakedowns, etc.),
restricted policies, personnel security issues, security and intelligence
information (i.e. disturbances, altercations, deaths, etc.), Offender or employee
medical and health records, criminal history record information, Offender
institutional files, information suggesting layouts of any state facilities, and
photographs of prison or training sessions, whether conducted on or off of
facility grounds, that would jeopardize the safety and security of any facility,
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|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 15 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
employee, visitor, Offender, Contractor, volunteer or any persons that work on
behalf of the Department.
28. Employees are prohibited from engaging in any illegal political activity.
Employees taking part in political activities are responsible for complying with
applicable federal and state laws, and State Personnel Board Rules. Employees
may not solicit or knowingly accept a personal hand-delivered campaign
contribution in a governmental building or office. Employees may express
opinions on political subjects and candidates and take an active part in political
campaigns outside of working hours, including the wearing of badges or
buttons and displaying of bumper stickers and posters. Employees are
encouraged to vote. Employees who wish to seek office must comply with the
applicable federal and state laws. Employees must notify the Department
Ethics Officer in Legal Services (478-992-5240) prior to announcing or
qualifying for any elected position or office.
29. Employees shall not represent the Department as a spokesperson regarding any
Department policy, procedure, plan, program, or activity or regarding any rule
or policy of the Board of Corrections without express authorization from the
Commissioner of the Georgia Department of Corrections or their designee.
30. Supervisors will maintain accurate personnel records to document employees'
positive and negative performances.
31. Employees shall adhere to professional standards of neatness, cleanliness,
safety, and dress, which will reflect credit upon themselves and the
Department.
32. The unofficial circulation of scandalous or slanderous gossip (rumors) shall
not be tolerated. Rumors create unnecessary distractions and are a threat to the
security and efficient operation of the Department. A statement made to a
superior in the chain of command or to an investigator while conducting an
official investigation is not a violation of this standard.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 16 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
33. Social Network/Media Site Personal Use and Guidelines:
a. Department Employees may Post, comment, blog or Tweet on Social
Network/Media Sites to the degree that their speech does not fall under one
of the following categories:
i. Adversely affects the department’s operations;
ii. Discussing illegal activities or acting illegally;
iii. Constitutes or promotes gang affiliation or gang activity;
iv. Disclosing/sharing information that is confidential (see 26 above for
examples);
v. Threatens the safety and security of the Department’s facilities;
vi. Impedes the employee’s performance of duties;
vii. Impairs discipline, harmony or relationships among coworkers;
viii. Negatively affects the public’s perception of the Department; or
ix. Forms of speech that ridicule, malign, disparage, or otherwise express
bias against any race, any religion, or any protected class of individuals
per SOP 104.46, Unlawful Harassment (including Sexual Harassment).
b. Employees will assume any and all risks associated with off-duty personal
blogging and social media use on non-Department resources. The
Department may require immediate removal of material and/or take
disciplinary action for use that violates this policy.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 17 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
c. If an employee uses departmental resources to access personal social media
sites, they should expect that any information created, transmitted,
downloaded, exchanged, or discussed in a public online forum may be
accessed by the Department without prior notice per SOP 105.11,
Inappropriate-Prohibited Use of the Internet.
d. No Department Employee or cadet shall initiate contact with media to
report critical incidents through the use of Social Media Networks/Sites.
i. Contact with media may include direct and indirect. Indirect contact
includes disclosing information on personal Social Media
Networks/Sites and websites or Posting on blogs. Direct contact
includes social media Posts on online news articles and/or news
Social Media Networks/Sites.
e. The Department reserves the right to monitor and review Social Media
Networks/Sites of employees, cadets, and applicants for employment.
f. Social media may be used for valid law enforcement purposes. The
following are considered valid purposes:
i. Pre-employment background checks;
ii. Crime analysis and situational assessment reports; or
iii. Criminal intelligence development & investigations.
g. Any employee, cadet, contract worker, or volunteer, who becomes aware
of or has knowledge of a Posting, Tweet, comment, or website/page in
violation of the provision of this policy shall notify his or her supervisor
immediately. Employees who violate the provisions of this policy are
subject to disciplinary action, up to and including termination.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 18 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
B. Conditions of Employment:
1. Employees must comply with the conditions of employment specified in laws,
rules, policies, and the Governor’s Executive Order establishing a Code of
Ethics for Executive Branch Officers and Employees. Examples include but
are not limited to:
a. Dressing appropriately and presenting a neat and clean appearance.
b. Maintaining professional relationships with co-workers and supervisors.
c. Maintaining a courteous, professional demeanor in the presence of
individuals served, the general public, and other employees. Giving clear
and accurate information in a professional manner. Using appropriate
telephone courtesy.
d. Reporting for work on time. Observing appropriate call-in procedures for
late arrival and/or absence. Observing provisions of the Fair Labor
Standards Act. Observing policies on break and meal periods. Using work
time for work-related activity.
e. Using leave appropriately, including submitting timely requests and
providing documentation for use of leave when required.
f. Observing established policies on health, safety, security and sanitation.
Notifying supervisors of circumstances or situations that present potential
health hazards.
g. Complying with instructions from all supervisors and managers.
2. These standards are a representative and not an exhaustive list. Employees who
violate these standards may be subject to disciplinary action, up to and
including termination, even on the first offense.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|**Policy Name:**Employee Standards of Conduct|
|**Policy Number:** 104.47|**Effective Date:** 01/17/2024|**Page Number:** 19 of 19|
|**Authority:**
Commissioner
|**Originating Division:**
Administration & Finance
Division (Human Resources)|**Access Listing:**
Level I: All Access
|
3. These are minimum standards of conduct for all employees of the Department.
Divisions, institutions, facilities, centers, offices or other units of the
Department may have additional or more specific standards for its staff.
**V.** **Attachments:**
Attachment 1: Employee Standards of Conduct & Governor’s Code of Ethics for
Executive Branch Officers Employees Acknowledgement Statement
Attachment 2: Employee Communications Device Acknowledgement and Agreement
Attachment 3: Governor’s Code of Ethics for Executive Branch Officers and
Employees
**VI.** **Record Retention of Forms Relevant to this Policy:**
Upon completion, Attachments 1 and 2 shall be retained permanently in the
employee’s local and official personnel file. Upon completion, Attachment 3 shall be
maintained and utilized as instructed in this policy until revised or obsolete.