SOP 104.54-att-3: Notice of Discontinuation Form

Division:
Administrative & Finance
Effective Date:
July 1, 2003
Reference Code:
IVO15-0005
Topic Area:
104 Policy-HR Records/I.D./Criminal History
PowerDMS:
View on PowerDMS
Length:
138 words

Summary

This form is used to document when an individual discontinues employment or business with the Georgia Department of Corrections and fails to return their official departmental photo identification card. The form captures substitute photo identification information and basic personnel details to maintain accurate records of terminated employees or contractors. Original documents are retained permanently in local personnel files, with copies kept in the Internal Investigations Section for one year.

Key Topics

  • photo identification card
  • employee termination
  • discontinuation notice
  • personnel records
  • ID card return
  • contractor separation
  • employee departure
  • identification tracking

Full Text

SOP IVO15-0005

Attachment 3
Revised 7/01/03

GEORGIA DEPARTMENT OF CORRECTIONS
HUMAN RESOURCES DIVISION
CENTRAL PERSONNEL ADMINISTRATION

# `NOTICE OF DISCONTINUATION`

_The individual featured below has discontinued or ceased doing business with the Georgia Department_ _of Corrections._ _The_
_individual named below did not relinquish his/her official departmental photo identification card at the time of departure._
_Therefore, note the substitute photo identification in the box below._

(Place drivers license or other photo I.D. here and photocopy before returning photo I.D. to holder)

NAME SSN

PHOENIX EMPLOYEE I.D./SCRIBE I.D.________________________________________________________________________

HOME ADDRESS

CITY/STATE ZIP CODE

HOME PHONE WORK PHONE

FACILITY/UNIT OF ASSIGNMENT

EMPLOYEE JOB TITLE

DIVISION ___________________________________________________________________________________________________

CONTRACTOR OR ORGANIZATION REPRESENTED

Card Holder Signature Date

SOP IVO15-0005

Attachment 3
Revised 7/01/03
Retention Schedule: Retain permanently in local personnel file. Copy retained for one (1) year in Internal Investigations Section .

Attachments (3)

  1. Request for Identification Card Form (255 words)
  2. Report for Missing Identification Card Form (60 words)
  3. Notice of Discontinuation Form (138 words)
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