SOP_NUMBER: 104.58-att-1
TITLE: Sample Letter - Alcohol/Drug Suspension with Pay (Classified/Unclassified Employee)
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Appearance/Conduct/Evaluations
EFFECTIVE_DATE: 2020-08-19
WORD_COUNT: 223
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/175416
URL: https://gps.press/sop-data/104.58-att-1/

SUMMARY:
This is a template letter used to formally notify employees of their placement on suspension with pay due to alcohol or drug testing issues, including failed drug tests or refusal to test. The letter outlines the employee's restrictions during suspension, including prohibition from entering GDC facilities and requirements to remain available during business hours and check in daily by telephone. This form applies to both classified and unclassified GDC employees.

KEY_TOPICS: suspension with pay, alcohol testing, drug testing, test refusal, disciplinary action, employee suspension letter, workplace conduct, drug test results, suspension restrictions, employee notification

ATTACHMENTS:
  1. Sample Letter - Alcohol/Drug Suspension with Pay (Classified/Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-1/
  2. Sample Letter - Alcohol Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-2/
  3. Sample Letter - Alcohol Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-3/
  4. Sample Letter - Drug Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-4/
  5. Sample Letter Drug Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-5/
  6. Alcohol and Drug Test Notification (Random)
     URL: https://gps.press/sop-data/104.58-att-6/
  7. Alcohol/Drug and CDL Drug Testing Log
     URL: https://gps.press/sop-data/104.58-att-7/
  8. Drug Test Awareness Statement/Notification (Pre-Employment)
     URL: https://gps.press/sop-data/104.58-att-8/
  9. On-Site Substance Abuse Screening Documentation Form
     URL: https://gps.press/sop-data/104.58-att-9/
  10. Withdrawal of Employment Offer Due to Positive Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-10/
  11. Withdrawal of Employment Offer for Refusal to Test_Failure to Remain or Appear for Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-11/
  12. Behavioral/Incident Documentation Form (for Reasonable Suspicion Drug and Alcohol Testing)
     URL: https://gps.press/sop-data/104.58-att-12/

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FULL TEXT:
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SOP 104.58
Attachment 1

8/19/20

# **SAMPLE LETTER** **Alcohol/Drug Suspension with Pay** **Classified/Unclassified**


Date

Employee Name
Address
City/State/Zip

Dear ________________:


This is to inform you that you have been placed on:


_**(CHOOSE ONE OF THE FOLLOWING STATEMENTS)**_


Suspension with Pay effective: (ENTER MONTH, DAY, AND YEAR HERE) pending
receipt of official notification of drug test results.
_**OR**_
Suspension with Pay effective: (ENTER MONTH, DAY, AND YEAR HERE) pending
disciplinary action as a result of alcohol test results or refusal to test.

While you are in Suspension status, you will not enter into the working area of
(ENTER FACILITY/CENTER/OFFICE) or any other Georgia Department of Corrections Facility.
Between the hours of 8:00 a.m. through 4:30 p.m., Monday through Friday, you will remain
either at a telephone where you can be contacted or at your place of residence. Every day,
Monday through Friday, between the hours of (ENTER HOURS HERE) you will contact (ENTER
NAME AND TITLE OF PERSON(S) TO BE CONTACTED) by telephone at (ENTER TELEPHONE
NUMBER HERE). Your failure to comply strictly with the above-described provisions will be
considered separate justification for adverse action.


______________________________________ _____________________
Appointing Authority Date

_____________________________________ ____________________
Employee Signature Date

cc: Director, Human Resources
CHRM Adverse Action Coordinator
CHRM Drug Testing Coordinator


Record Retention: Upon completion, this form shall be retained permanently in the employee’s official and local
personnel files.