SOP_NUMBER: 104.58-att-10
TITLE: Withdrawal of Employment Offer Due to Positive Pre-Employment Drug Test
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Appearance/Conduct/Evaluations
EFFECTIVE_DATE: 2020-08-19
WORD_COUNT: 167
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/175437
URL: https://gps.press/sop-data/104.58-att-10/

SUMMARY:
This is a sample letter template used by the Georgia Department of Corrections to notify job applicants that their employment offer has been withdrawn due to a positive result on a pre-employment drug test. The letter informs the applicant of the specific drug detected, confirms the withdrawal of the job offer, and notifies them that they are disqualified from employment with the State of Georgia for two years with no right to appeal or review.

KEY_TOPICS: pre-employment drug test, drug screening, positive drug test, employment offer withdrawal, disqualification, MRO, Medical Review Officer, drug testing results, hiring, applicant notification, two-year disqualification

ATTACHMENTS:
  1. Sample Letter - Alcohol/Drug Suspension with Pay (Classified/Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-1/
  2. Sample Letter - Alcohol Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-2/
  3. Sample Letter - Alcohol Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-3/
  4. Sample Letter - Drug Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-4/
  5. Sample Letter Drug Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-5/
  6. Alcohol and Drug Test Notification (Random)
     URL: https://gps.press/sop-data/104.58-att-6/
  7. Alcohol/Drug and CDL Drug Testing Log
     URL: https://gps.press/sop-data/104.58-att-7/
  8. Drug Test Awareness Statement/Notification (Pre-Employment)
     URL: https://gps.press/sop-data/104.58-att-8/
  9. On-Site Substance Abuse Screening Documentation Form
     URL: https://gps.press/sop-data/104.58-att-9/
  10. Withdrawal of Employment Offer Due to Positive Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-10/
  11. Withdrawal of Employment Offer for Refusal to Test_Failure to Remain or Appear for Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-11/
  12. Behavioral/Incident Documentation Form (for Reasonable Suspicion Drug and Alcohol Testing)
     URL: https://gps.press/sop-data/104.58-att-12/

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FULL TEXT:
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SOP 104.58
Attachment 10

8/19/20


**SAMPLE LETTER**
**Withdrawal of Employment Offer Due to**

**Positive Pre-Employment Drug Test**

**(Unclassified)**

Date

Selectee's Name
Address
City, State, Zip Code

Dear [Name of Selectee]:


On        ( **INSERT THE DATE APPLICANT WAS OFFERED EMPLOYMENT** )     , you were offered
the position of **(INSERT TITLE OF POSITION OFFERED)** at    ( **INSERT THE NAME OF**
**FACILITY_______________** . This employment offer was contingent upon passing a drug test.

Based on the results of that drug test, the Medical Review Officer has determined that you tested
positive for the drug **(INSERT THE NAME OF THE DRUG)** .
Therefore, the offer of employment at      ( **INSERT THE NAME OF FACILITY** )         has been
withdrawn.

In addition, you are disqualified from employment with the State of Georgia for a period of two
years. This decision is final and there is no right to an appeal or a review.


Sincerely,


[Signature]
[Name and Title of Appointing Authority]

CC: CHRM Drug Test Coordinator


Retention Schedule: Upon completion, this form shall be retained for two (2) calendar years in the Interview/Selection File.