SOP_NUMBER: 104.58-att-3
TITLE: Sample Letter - Alcohol Dismissal (Unclassified Employee)
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Appearance/Conduct/Evaluations
EFFECTIVE_DATE: 2020-08-19
WORD_COUNT: 166
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/175428
URL: https://gps.press/sop-data/104.58-att-3/

SUMMARY:
This is a template letter used by the Georgia Department of Corrections to notify unclassified employees of their dismissal from employment due to alcohol test failure or refusal. The letter documents that the employee tested positive for .02 percent or greater alcohol content or refused to submit to an alcohol test, and informs them of their termination effective date and their right to request a review of the dismissal within five business days.

KEY_TOPICS: alcohol dismissal, alcohol testing, employee termination, unclassified employee, adverse action, alcohol test refusal, employment termination letter, disciplinary action, substance testing

ATTACHMENTS:
  1. Sample Letter - Alcohol/Drug Suspension with Pay (Classified/Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-1/
  2. Sample Letter - Alcohol Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-2/
  3. Sample Letter - Alcohol Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-3/
  4. Sample Letter - Drug Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-4/
  5. Sample Letter Drug Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-5/
  6. Alcohol and Drug Test Notification (Random)
     URL: https://gps.press/sop-data/104.58-att-6/
  7. Alcohol/Drug and CDL Drug Testing Log
     URL: https://gps.press/sop-data/104.58-att-7/
  8. Drug Test Awareness Statement/Notification (Pre-Employment)
     URL: https://gps.press/sop-data/104.58-att-8/
  9. On-Site Substance Abuse Screening Documentation Form
     URL: https://gps.press/sop-data/104.58-att-9/
  10. Withdrawal of Employment Offer Due to Positive Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-10/
  11. Withdrawal of Employment Offer for Refusal to Test_Failure to Remain or Appear for Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-11/
  12. Behavioral/Incident Documentation Form (for Reasonable Suspicion Drug and Alcohol Testing)
     URL: https://gps.press/sop-data/104.58-att-12/

========================================================================
FULL TEXT:
========================================================================

SOP 104.58
Attachment 3

8/19/20


**SAMPLE LETTER**
**ALCOHOL DISMISSAL**
**UNCLASSIFIED EMPLOYEE**


Date


Employee's Name
Address
City/State/Zip Code

Dear _______________:

On  ( **INSERT DATE** )  you were notified that you must report for an alcohol test.


**(CHOOSE ONLY ONE OF THE FOLLOWING STATEMENTS):**


The results of that alcohol test indicated the presence of .02 percent or greater of alcohol.
# **OR**

You refused the alcohol test.


Therefore, you are being dismissed from employment as a **(INSERT JOB TITLE)** with
the Georgia Department of Corrections effective **(INSERT DATE** )   .


You may request a review of this dismissal by responding, in writing, within five (5) business days
of the receipt of this letter to:


Commissioner's Designee for Adverse Action

State Office South – Tift Campus

P. O. Box 1529
Forsyth, Georgia 31029

Phone: 478-992-5211

Fax: 478-992-5178


Sincerely,

Name of Appointing Authority
Title


cc: Director, Human Resources
Commissioner's Designee for Adverse Action
CHRM Adverse Action Coordinator
CHRM Drug Testing Coordinator


Record Retention: Upon completion, this form shall be retained permanently in the employee’s official and local personnel files.