SOP_NUMBER: 104.58-att-5
TITLE: Sample Letter Drug Dismissal (Classified Employee)
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Appearance/Conduct/Evaluations
EFFECTIVE_DATE: 2020-08-19
WORD_COUNT: 254
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/175431
URL: https://gps.press/sop-data/104.58-att-5/

SUMMARY:
This is a template letter used by the Georgia Department of Corrections to notify classified employees of their dismissal from employment due to illegal drug use or refusal to submit to a drug test. The letter informs the employee of the Medical Review Officer's findings, the effective date of dismissal, a two-year bar from state employment, and their right to appeal to the Office of State Administrative Hearings within ten calendar days.

KEY_TOPICS: drug dismissal, classified employee, drug test, illegal drug use, refusal to test, employment termination, State Personnel Board Rule 21, Medical Review Officer, disciplinary action, appeal rights, state employment disqualification

ATTACHMENTS:
  1. Sample Letter - Alcohol/Drug Suspension with Pay (Classified/Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-1/
  2. Sample Letter - Alcohol Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-2/
  3. Sample Letter - Alcohol Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-3/
  4. Sample Letter - Drug Dismissal (Unclassified Employee)
     URL: https://gps.press/sop-data/104.58-att-4/
  5. Sample Letter Drug Dismissal (Classified Employee)
     URL: https://gps.press/sop-data/104.58-att-5/
  6. Alcohol and Drug Test Notification (Random)
     URL: https://gps.press/sop-data/104.58-att-6/
  7. Alcohol/Drug and CDL Drug Testing Log
     URL: https://gps.press/sop-data/104.58-att-7/
  8. Drug Test Awareness Statement/Notification (Pre-Employment)
     URL: https://gps.press/sop-data/104.58-att-8/
  9. On-Site Substance Abuse Screening Documentation Form
     URL: https://gps.press/sop-data/104.58-att-9/
  10. Withdrawal of Employment Offer Due to Positive Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-10/
  11. Withdrawal of Employment Offer for Refusal to Test_Failure to Remain or Appear for Pre-Employment Drug Test
     URL: https://gps.press/sop-data/104.58-att-11/
  12. Behavioral/Incident Documentation Form (for Reasonable Suspicion Drug and Alcohol Testing)
     URL: https://gps.press/sop-data/104.58-att-12/

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FULL TEXT:
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SOP 104.58
Attachment 5

8/19/20


**SAMPLE LETTER**
**DRUG DISMISSAL**
**CLASSIFIED EMPLOYEE**


Date
Employee's Name
Address
City/State/Zip

Dear ______________:

On **__ (INSERT DATE)** you were notified that you must report for a drug test.


_**(CHOOSE ONLY ONE OF THE FOLLOWING STATEMENTS):**_

Based on the results of that drug test, the Medical Review Officer has:


Determined that you illegally used the drug    ( **INSERT THE DRUG NAME** )___
# **OR**

You refused to report for the drug test.

Therefore, in accordance with State Personnel Board Rule 21, you are being dismissed from employment as a
__( **INSERT JOB TITLE)** with the Georgia Department of Corrections effective **(INSERT DATE)** **.** In addition,
as a result of this action you are disqualified from consideration for future employment with the State of Georgia
for a minimum period of two (2) years from the effective date of this action.

**NOTE: The Appointing Authority will determine what action to take on a Non-P.O.S.T. certified**
**employee. The employee will be subject to a disciplinary action, up to and including dismissal.**

If you believe this separation is in violation of State Personnel Board Rules and Regulations, you may file an
appeal in writing to the Office of State Administrative Hearings at the following address within ten calendar
(10) days of receipt of this letter.


Office of State Administrative Hearings

225 Peachtree Street, NW, #400

Atlanta, Georgia 30303

Sincerely,

Name of Appointing Authority
Title

cc: Director, Human Resources
CHRM Adverse Action Coordinator
CHRM Drug Testing Coordinator


Retention Schedule: Upon completion, this form shall be retained permanently in the employee’s official and local personnel files.