SOP_NUMBER: 104.62-att-3 TITLE: Employee Separation Reasons REFERENCE_CODE: IVO18-0001 DIVISION: Administrative & Finance TOPIC_AREA: HR Payroll/Compensation/Salary EFFECTIVE_DATE: 2018-07-10 WORD_COUNT: 308 POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105308 URL: https://gps.press/sop-data/104.62-att-3/ SUMMARY: This attachment provides a standardized list of reasons for employee separation from the Georgia Department of Corrections, organized by separation category: lack of work, resignation, discharge, retirement, and miscellaneous. It serves as a reference guide for HR personnel to consistently classify and document the reasons employees leave their positions, including specific codes for various circumstances such as performance issues, misconduct, personal reasons, and retirement status. KEY_TOPICS: employee separation, termination reasons, discharge, resignation, lack of work, retirement, layoff, reduction in force, insubordination, misconduct, absenteeism, drug test, positive drug screen, performance issues, employee records, HR documentation ATTACHMENTS: 1. Separation Notice (GDOL-800) URL: https://gps.press/sop-data/104.62-att-1/ 2. Instructions to Employer for Completion of Separation Notice URL: https://gps.press/sop-data/104.62-att-2/ 3. Employee Separation Reasons URL: https://gps.press/sop-data/104.62-att-3/ ======================================================================== FULL TEXT: ======================================================================== SOP 104.62 Attachment 3 7/10/18 **EMPLOYEE SEPARATION REASONS** **LACK OF WORK** No Other Information Reorganization Reduction In Force End of Temporary Employment Job Eliminated Failed BCOT, BPOT or Physical Exam **RESIGNATION** Reason Unknown Accept Another Job Abandoned Job Go Into Business Did Not Return From Leave Illness Did Not Return From Lay Off Maternity Personal – Not Job-Related Enter Military School Dissatisfaction – Work Hours Marriage Dissatisfaction – Salary Relocate Dissatisfaction – Working Conditions Family Obligations Dissatisfaction – Performance Review Unable to Obtain Babysitter Dissatisfaction – Supervisor Transportation Dissatisfaction – Company Policies **DISCHARGE** No Other Information Absenteeism – Unreported Insubordination Absenteeism – Excessive/Unauthorized Violation of Company Rules Tardiness – Frequent NOTE: Use for Incorrect count of inmates Excessive Garnishments Or Personal Dealings with inmates Quality of Work Violation of Company Rules Tardiness – Frequent NOTE: Use for Incorrect count of inmates Excessive Garnishments Or Personal Dealings with inmates Quality of Work Violation of Safety Rules Poor Performance Reported Under Influence of Alcohol Probationary – Not Qualified Reported Under Influence of Drugs Destruction of Co. Property – Willful Lack of Technical Knowledge Destruction of Co. Property – Carelessness Inability to Work – Illness Violation of Safety Rules Poor Performance Reported Under Influence of Alcohol Probationary – Not Qualified Reported Under Influence of Drugs Poor Judgment – No Misconduct Destruction of Co. Property – Willful Lack of Technical Knowledge Destruction of Co. Property – Carelessness Inability to Work – Illness Failure to Pass Physical Fighting on Company Property **POSITIVE DRUG TEST: FAX DOL 800** **REASON: “Separation resulting from a** **Violation of O.C.G.A. 45-20-93.”** Leaving Work Station Dishonesty – Monetary Theft Dishonesty – Other Falsification of Employment Application Dishonesty – Unauthorized Removal of Company Property Dishonesty – Falsified Company Records **RETIREMENT** No Other Information Disability – Job-Related Voluntary – With Pension (Contributory) Disability – Not Job-Related **MISCELLANEOUS** No Information Whatsoever Transfer to New Location Refusal to Work Death Change of Status Retention Schedule: This form is a reference document only and does not have to be retained.