SOP_NUMBER: 104.65-att-1
TITLE: Notice of Proposed Adverse Action Sample Letter
REFERENCE_CODE: IVO20-0002
DIVISION: Administrative & Finance
TOPIC_AREA: 104 Policy-HR Relocate/Suspend/Demote/Terminate
EFFECTIVE_DATE: 2020-05-01
WORD_COUNT: 392
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105316
URL: https://gps.press/sop-data/104.65-att-1/

SUMMARY:
This is a template letter used to formally notify GDC employees of proposed adverse employment actions, including salary reduction, suspension without pay, demotion, or dismissal. The notice informs employees of their right to submit a written or in-person response to a Disciplinary Panel within 3 calendar days and explains the review and decision timeline. The letter must be sent to the employee's address and copies distributed to relevant GDC leadership and personnel files.

KEY_TOPICS: adverse action, disciplinary action, suspension, demotion, salary reduction, dismissal, termination, employee discipline, notice of action, disciplinary panel, employee rights, response to discipline, personnel file

ATTACHMENTS:
  1. Notice of Proposed Adverse Action Sample Letter
     URL: https://gps.press/sop-data/104.65-att-1/
  2. Notice of Termination Sample Letter
     URL: https://gps.press/sop-data/104.65-att-2/

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FULL TEXT:
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SOP 104.65
Attachment 1

5/1/20


Georgia Department of Corrections
Name of Prison
Address of Prison

# **NOTICE OF PROPOSED ADVERSE ACTION**


Employee's Name
(Employee ID#)
Address
City, State, Zip Code

This is to advise you of my intention to take the following adverse action against you. This action is being taken as a result of
(insert a brief reference to the behavior resulting in the discipline)                .

ADVERSE ACTION: (Include ONLY ONE OF THE FOLLOWING)


        - Salary Reduction of ____________%  for      (insert period of time)               .


        - Suspension Without Pay for            (insert period of time)               .

        - Demotion from        (specify current job)         to         (specify new job)
with a _______________% loss in pay.


        - Dismissal from employment.

This proposed adverse action is subject to review by a Disciplinary Panel. You may submit a response to the proposed adverse action,
including documents and other evidence, for consideration by the Panel by sending this material to the Commissioner's Designee for
Adverse Action within 3 calendar days from the receipt of this Notice of Adverse Action.  Your response may be in writing, in person,
or both. If you wish to speak with the CDAA in person, it must be an agreed upon time between 8:00 a.m. and 4:30 p.m. Monday
through Friday. In order to coordinate your written response*, personal response or both, please call the following person designated to
obtain your response:


COMMISSIONER'S DESIGNEE FOR ADVERSE ACTION

GIBSON HALL – 2 [ND] FLOOR

PO BOX 1529
FORSYTH, GA 31029
PHONE (478) 992-5204, FAX (478) 992-5207


You may submit affidavits or other evidence in support of your written or personal response to this adverse action.

The Disciplinary Panel will review this proposed adverse action whether or not you submit any response, and you will be notified of
their decision in writing within five (5) business days of their review. (*If requested, a copy of your timely, written response may be
placed in your official personnel file with the Final Determination of Adverse Action).

____________________________________________

(Name and Title of Appointing Authority)


__________________________________________________________________    _______________________
Employee's signature (acknowledges receipt only) Date

XC: Appropriate Assistant Commissioner (Chief of Staff for those units reporting directly to the Commissioner)
Director, Human Resources
Appropriate Region Director (If Applicable)
Commissioner's Designee for Adverse Action
Legal Office Representative
CHRM Adverse Action Coordinator
Director of Certification Division-POST Council (For POST Certified employees)
Official and Local Personnel File.


Record Retention: Upon completion, this notice shall be retained permanently in the employee’s official and local personnel files.