SOP_NUMBER: 104.65-att-2
TITLE: Notice of Termination Sample Letter
REFERENCE_CODE: IVO20-0002
DIVISION: Administrative & Finance
TOPIC_AREA: HR - Relocate/Suspend/Demote/Terminate
EFFECTIVE_DATE: 2020-05-01
WORD_COUNT: 190
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/661240
URL: https://gps.press/sop-data/104.65-att-2/

SUMMARY:
This is a template letter used by the Georgia Department of Corrections to formally notify employees of termination actions. The notice documents the reason for termination and specifies the type of adverse action being taken (arrest, dismissal from training, or failure to meet qualifications). The termination is final and not subject to review, and the notice must be distributed to multiple departments including HR, the Commissioner's office, and legal.

KEY_TOPICS: termination notice, adverse action, dismissal, employee discipline, GDC personnel action, termination letter template, final action, HR procedures, employee notification, personnel records

ATTACHMENTS:
  1. Notice of Proposed Adverse Action Sample Letter
     URL: https://gps.press/sop-data/104.65-att-1/
  2. Notice of Termination Sample Letter
     URL: https://gps.press/sop-data/104.65-att-2/

========================================================================
FULL TEXT:
========================================================================

SOP 104.65
Attachment 2

5/1/20


Georgia Department of Corrections
Name of Prison
Address of Prison

# **NOTICE OF TERMINATION**


Employee's Name
(Employee ID#)
Address
City, State, Zip Code

This is to advise you of my intention to take the following action against you. This action is being taken as a result of
(insert a brief reference to the behavior resulting in the discipline).

ADVERSE ACTION: (Include ONLY ONE OF THE FOLLOWING):


        - Arrest by the Office of Professional Standards or on the premises of a GDC facility

        - Dismissal from Basic Correctional Officer Training (BCOT)

        - Failing to meet minimum qualification of said position


This adverse action is final and not subject to review.


____________________________________________

(Name and Title of Appointing Authority)


__________________________________________________________________    _______________________
Employee's signature (acknowledges receipt only) Date

XC: Appropriate Assistant Commissioner (Chief of Staff for those units reporting directly to the Commissioner)
Director, Human Resources
Appropriate Region Director (If Applicable)
Commissioner's Designee for Adverse Action
Legal Office Representative
CHRM Adverse Action Coordinator
Director of Certification Division-POST Council (For POST Certified employees)
Official and Local Personnel File.


Record Retention: Upon completion, this notice shall be retained permanently in the employee’s official and local personnel files.