SOP 104.77: Professional Associations and Activities

Division:
Administrative & Finance
Effective Date:
October 25, 2017
Topic Area:
104 Policy-HR Programs/Support/Assistance
PowerDMS:
View on PowerDMS
Length:
365 words

Summary

This policy establishes GDC's support for employees to participate in and obtain membership in approved professional associations and activities for professional development and training purposes. The Commissioner or designee must pre-approve any participation during work hours, and agency administrators determine reimbursement eligibility in advance. All travel expenses and fees are reimbursed according to SOP 406.04 and related expense policies.

Key Topics

  • professional associations
  • professional development
  • training
  • employee development
  • membership
  • work hours participation
  • travel reimbursement
  • expense reimbursement
  • pre-approval
  • professional growth

Full Text

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Professional Associations & Activities|Policy Name:Professional Associations & Activities|Policy Name:Professional Associations & Activities|
|Policy Number: 104.77|Effective Date: 10/25/2017|Page Number: 1 of 2|
|Authority:
Commissioner|Originating Division:
Administration & Finance
Division (Human Resources)|Access Listing:
Level I: All Access
|

I. Introduction and Summary:

The Georgia Department of Corrections (GDC) supports and encourages its employees to
participate and seek membership in approved allied professional associations and
activities.

II. Authority:

A. GDC Board Rules: 125-2-1-.06;

B. State Personnel Board Rules: 478-1-.16;

C. GDC Standard Operating Procedure (SOP): 406.04 Travel Expenses; and

D. ACA Standards: 2-CO-1D-10, 1-CTA-1C-10, and 4-4094.

III. Definitions:

None.

IV. Statement of Policy and Applicable Procedures:

A. The Georgia Department of Corrections (GDC) shall support and encourage its

employees to participate and seek membership in approved allied professional
associates and activities in order to create a more knowledgeable and qualified
workforce.

B. The Commissioner, or his/her designee(s), shall determine what professional

associations or activities are approved for an employee to participate in during
normally scheduled work hours for the purposes of training and/or professional
development without having to submit a request for leave/schedule adjustment. This
determination will be made in advance of any employee participating or attending any
activities during normally scheduled work hours.

C. The agency administrator, or designee(s), shall determine any reimbursement which

will be owed to the employee for expenses incurred during participation in allied
professional associations and activities. This determination will be made in advance
of any employee participating or attending any activities. No reimbursement will be
made for requests which are not approved in advance.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Professional Associations & Activities|Policy Name:Professional Associations & Activities|Policy Name:Professional Associations & Activities|
|Policy Number: 104.77|Effective Date: 10/25/2017|Page Number: 2 of 2|
|Authority:
Commissioner|Originating Division:
Administration & Finance
Division (Human Resources)|Access Listing:
Level I: All Access
|

D. Any travel expenses or other fees incurred shall be reimbursed in compliance with

SOP 406.04 Travel Expenses and any other applicable policies related to employee
expenses and reimbursement.

V. Attachments:

None.

VI. Record Retention of Forms Relevant to this Policy:

None.

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