SOP 104.79-att-1: Comprehensive Wellness Plan Details

SOP 104.79
Attachment 1

5/27/20
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_GEORGIA DEPARTMENT OF CORRECTIONS_
# Comprehensive Wellness Plan Details

Facilities, Regional Offices and Central Office are encouraged to offer the following
wellness options to their employees:

Physical Health:

(Staff Physical Fitness)

1. Walk around the Perimeter with the Commissioner:

a. Central Office: Hosted every Monday at 10:15a.m., following staff meeting.

Staff to walk the Tift Walking Trail on campus.

b. Facilities: Each time the Commissioner visits a facility.

2. Group Fitness Activities:

a. Step related competitions for Regional & Central Office, or outside facility

hours for Facilities staff.

i. Health apps/tracking devices (i.e. Fitbit, Apple, etc.) to join challenge

groups or to count personal steps.

b. Biggest Loser Challenges:

i. Facilities, Regional Offices and Central Office may provide every

quarter and offer prizes.

c. Exercise classes, i.e. yoga, meditation, self-defense.

i. Offered by local community.

3. Stairwell Use:

a. Encourage employees to use the stairwell versus elevators.

4. Walk & Talk Meetings:

a. Encourage employees to conduct.

5. Denmark Fitness Center (located at Central Office):

a. Central Office employees are encouraged to utilize the fitness center on

campus.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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b. Fitness center is open to staff 24/7.

6. Walking/Running:

a. Central Office employees are encouraged to walk/run along Tift Walking

Trail on campus.

i. Along with Tift Walking Trail painted rocks will be placed along the

trail. If an employee finds them, they can claim them; however,
employees are encouraged to replace them with their own painted
rock.

b. Regional Office and Facility staff are encouraged to walk around the facility.

7. Stretching - Tension Release:

a. Provide information to employees on how to incorporate 5-10 minute

stretching exercises each day.

8. Well-Being Programs: Available only if an employee has selected health insurance

through the State Health Benefit Plan (SHBP).

a. Online Pathway:

i. Employees can earn 120 SHBP Well-Being incentive points up to 2

times by completing the following challenges:

1. Complete 60 to 90 Green Days. (offered three separate times)

a. [Green Days are the health currency that Sharecare uses](https://www.sharecare.com/)

to measure your progress. Earning them contributes to
a reduction in your RealAge, the benchmark for
measuring your health with Sharecare.

b. Go to [BeWellSHBP.com/green](http://bewellshbp.com/green) (or go through

[Sharecare](https://www.sharecare.com/) app), go to “Achieve” and click on
“Challenges”.

2. Complete 5K Steps Challenge. (monthly steps challenges

offered)

a. [Sign up at BeWellSHBP.com/SmallSteps.](http://bewellshbp.com/SmallSteps)

b. Take at least 5,000 steps per day to meet monthly goal.

Track steps and enter them daily in your [Sharecare](https://www.sharecare.com/)
account.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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b. RealAge Test:

i. Offered through [BeWellSHBP.com, is a scientifically based](https://www.bewellshbp.com/)

assessment that shows a person’s true age of the body they are living
in. The tool is a confidential, 10-minute online questionnaire that
assesses a person’s eating and sleep habits, along with their family
history, behaviors and existing conditions. Finding out your body’s
“actual” age arms a person with information on how their lifestyle
choices help them stay younger. Employees who take this test can
earn 120 SHBP Well-Being incentive points.

c. QuitNet:

i. Confidential, voluntary, and free online or phone coaching to help

employees’ quit smoking.

(Family Physical Fitness & Nutrition and Diet)

1. Health in Motion:

a. Available only if an employee has selected health insurance through the State

Health Benefit Plan (SHBP). Offered through [BeWellSHBP.com, it is an](https://www.bewellshbp.com/)
online interactive tool designed for children ages 10 to 18. It focuses on
promoting healthy lifestyles and behaviors that are known to prevent obesity
through physical activity, eating more fruits and vegetables, and reducing
screen time.

Mental Health:

1. Staff Wellness Room:

a. Facilities to include a room for staff to utilize during their breaks. Items to

include in these rooms are weights, couches, tables, chairs, television, etc.

2. Employee Counseling: The Employee Assistance Program (EAP) includes

counseling on aging, anger, anxiety, depression, drug or alcohol concerns, family
problems, grief, parenting, relationships, stress, transition and change, and work
place issues. The current vendor for EAP Services can be found at your local Human
Resources.

3. Family Day for Staff:

a. On a quarterly basis, facilities will schedule and plan family days for staff

offsite from the facility.

ii. Family members will have the opportunity to sign up for a Family

Support Group, which will be facilitated by non GDC family
members.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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b. On an annual basis, each Regional Office will schedule and plan family days

for staff, away from the office.

c. On an annual basis, Central Office will schedule and plan a family day event

for employees, away from the office.

4. Telephonic Coaching Pathway: Available only if an employee has selected health

insurance through the State Health Benefit Plan (SHBP).

a. Employees who engage in telephonic coaching can earn 60 SHBP Well-Being

incentive points for one completed coaching call per calendar month.
Employees can earn up 60 points up to four times, for a maximum of 240
well-being points.

5. Peer Mentor Group: A team of 40 well-trained staff created to provide support, in a

group or individual setting, for officers and agencies coping with stressful situation.

a. Available at no cost, 24/7.

b. Incidents that an employee can receive assistance with include: line of duty

death of an officer, suicide of an officer family member, multi-casualty
incident/ disaster, significant event involving children, knowing the victim of
an event, serious line of duty injury, law enforcement shooting incident,
prolonged incident with loss, inmate on staff violence, etc.

6. Suicide Prevention: The Suicide Awareness and Prevention Program is provided

through Corrections Human Resources Management team and Facilities Division. It
focuses on suicide awareness and prevention for employees. If an employee feels or
exhibits signs of suicide, they are advised to initiate the protocol and/or contact the
Employee Assistance Program (EAP) at 1-833-276-0988 (24/7), visit
[www.EAPHelplink.com (password: Georgia), contact 911 in case of an emergency,](http://www.eaphelplink.com/)
or contact the National Suicide Prevention Lifeline (24/7) at 1-800-273-TALK
(8255). If employees have any questions or concerns about the Suicide Awareness
and Prevention Program, contact the Corrections Human Resources Management
team at 478-992-5211 and asked to be directed to the EAP Coordinator.

Nutrition and Dietary Health:

1. Healthy Snack Options:

a. Facilities, Regional Offices, and Central Office will provide healthy snack

options in vending machines for staff.

b. Staff Dining to provide healthy meal options for staff weekly or at least once

a week.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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c. Quarterly nutritional information will be sent to all staff via email,

GDConnect (GDC app), and will be listed on [Pinterest.com/gacorrections](http://www.pinterest.com/gacorrections)
(GDC Pinterest page) by a licensed dietician.

2. Healthy Meals:

a. GDC will provide healthy meal options for staff on the GDConnect (GDC

[app) and Pinterest.com/gacorrections (GDC Pinterest page).](http://www.pinterest.com/gacorrections)

b. GDC will send out a post via GDConnect about healthy meal options weekly.

3. Healthy Snack of the Month Club:

a. Employee can invest monthly to provide healthy snack options in their

breakrooms (i.e. strawberries, apples, oranges, bananas, protein bars,
smoothies, etc.).

b. Select a day each week to provide these items.

4. Potluck Lunches:

a. At the office, employees at Central Office, admin offices at facilities, and

Regional offices, can bring in home-cooked meals to share with each other
instead of eating fast food.

5. Success Stories:

a. Employees have the opportunity to submit their weight-loss success story the

agency’s monthly Impact Georgia magazine. Contact the Public Affairs
[Office at 478-992-5247 or PAO@gdc.ga.gov.](mailto:PAO@gdc.ga.gov)

Financial Health:

1. Financial Advisement : GDC will offer employees financial counseling through a

qualified vendor on statewide contract. GDC will schedule quarterly visits by
financial advisors at Central Office, Regional Offices and/or will provide locations
within local communities where employees can obtain financial advisement.

2. Retirement Advisement : GDC will offer employees retirement guidance through a

qualified vendor on statewide contract. GDC will schedule quarterly visits at Central
Office, Regional Offices and/or will provide locations within local communities
where employees can obtain advisement on retirement plans.

Environmental Health:

1. Workplace Cleanliness:

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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a. Facilities and Central Office to develop a plan for deep cleaning of offices,

cubicles, conference rooms and conference areas every six (6) months. Deep
cleans include floor waxing, carpet shampooing, dusting, and checking air
filtration and inspections for mildew/mold. All must be documented.

2. Clean Air Campaign:

a. Promote a smoke-free workplace.

b. Identify smoking stations outside at least 25 yards away from entrances and

exits.

Preventive Health:

1. Biometric Screenings:

a. Facilities and Central Office will offer onsite biometric screenings for staff,

who have selected health insurance through the State Health Benefit Plan
(SHBP). In addition, employees can set up a biometric screening through
their physician. Members and spouses who are covered through Anthem Blue
Cross Blue Shield (Anthem) or UnitedHealthcare are eligible to receive 120
SHBP Well-Being incentive points.

2. Immunizations:

a. Push information to employees about the importance of prevention. (i.e. flu,

tuberculosis, hepatitis B, etc.)

3. Screenings:

a. Push importance of screenings such as mammograms, prostate, skin, etc.

4. Dental Health:

a. Provide communication in bathrooms regarding the importance of taking care

of your oral health.

i. Visit dentist regularly.

ii. Provide statistics/information on what happens if you don’t care for

your teeth.

iii. Limit sugary snacks.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.

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Redeem Well-Being Incentives:

Members and spouses who have coverage through Anthem Blue Cross Blue Shield
(Anthem) or UnitedHealthcare can receive up to 480 SHBP Well-Being incentive points.
These points can be redeemed by the following:

1. Redeem points for a $150 Visa Reward card (when redeeming all 480 points earned

in a calendar year).

2. Redeem points for a $225 Walmart gift card. Card can only be used for pharmacy

and vision (when redeeming all 480 points earned in a calendar year).

3. Redeem for 480 credits to apply toward eligible medical and pharmacy expenses.

Members may redeem the points in 120 increments up to a maximum of 480.

Retention Schedule: This attachment shall be utilized per the SOP until revised or obsolete.