SOP 105.06: Replacement Phone Sets
Summary
This policy establishes procedures for replacing telephone equipment at GDC facilities and offices. Since GTA transferred ownership of phone sets to individual departments in 1998, facilities must now purchase replacement phone sets from their Regular Operating Expenses budget through local vendors rather than requesting them from GTA. Standard phone equipment purchases are the responsibility of each facility's Business Office, though specialized equipment like P-phones and Comdial phones may still be requested through GDC Telecommunications.
Key Topics
- telephone replacement
- phone sets
- telecommunications equipment
- regular operating expenses
- business office
- GTA
- phone line installation
- facility equipment
- cordless phones
- telephone headsets
- caller ID boxes
Full Text
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Support Services`
`Telecommunications`|`Reference Number: `
`IVF02-0003`|`Revises`
`Previous`
`Effective Date:`
`4/15/04`|
|`Subject:`
`Replacement Phone Sets`|||
|`Authority:`
`Donald/Bell`|`Effective Date:`
`11/01/04`|`Page``1`` of`
`2 `|
I. POLICY:
Effective July 1, 1998, GTA relinquished ownership of all
phone sets to the individual Departments. Consequently, GTA
will no longer replace phone sets without charging a
substantial fee for the service call and set. In order to
avoid these fees, replacement phone sets shall now be
purchased from the individual unit’s Regular Operating
Expenses budget.
II. APPLICABILITY:
All GDC facilities and offices.
III. RELATED DIRECTIVES:
OPB Revised Policy on the Acquisition and Use of
Telecommunications Services and Equipment dated July 23, 2004
IV. DEFINITIONS:
None
V. ATTACHMENTS:
None
VI. PROCEDURE:
A. Single line replacement phone sets, two line replacement
phone sets, cordless replacement phones, telephone cords,
telephone answering machine, telephone headsets, and
individual caller I.D. boxes shall be purchased from a
local vendor by the facility/office’s Business Office and
charged to that facility/office’s Regular Operating
|Functional Area:
Support Services/
Telecommunications|Prev. Eff. Date:
4/15/04|Page 2 of
2|
|---|---|---|
|`Functional Area:`
`Support Services/`
`Telecommunications`|`Effective Date:`
`11/01/04`|`Reference Number:`
`IVF02-0003`|
Expenses budget. Each facility/office’s Business Office is encouraged to purchase and maintain, on site, a small stock of replacement phone sets. B. P-phones, Comdial phones, and a select few non-standard phone set replacements may still be requested through the GDC Telecommunications Business Office for submission on a work order request to GTA. When a new phone line installation is requested via GTA, a new phone set will be requested on the same order.