SOP 105.13: Asset Management

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Asset Management|Policy Name:Asset Management|Policy Name:Asset Management|
|Policy Number:105.13
|Effective Date:09/03/2020
|Page Number:1 of 2
|
|~~Authority:~~
Commissioner|~~Originating Division:~~
Executive Division (Office of
Information Technology)|~~Access Listing:~~
Level I: All Access|

I. Introduction and Summary:

The Georgia Department of Corrections (GDC) shall use asset inventory and asset
management procedures as the method by which the Agency maintains accountability
of the physical computing devices and software.

II. Authority:

A. Georgia Technology Authority: Accountability of Assets Policy (PS-08-002),

Service Asset and Configuration Management Process (PRO-405-1, V4.0), Service
Asset and Configuration Management Plan (PL-405-01, V4.0), and Data and Asset
Categorization Policy (PS-08-012);

B. O.C.G.A. §50-16-160, _et seq_ .

C. ACA Standards for Adult Correctional Institutions (ACI): 5-ACI-1F-04 and 5-ACI
1F-05; and

D. GDC Standard Operating Procedures (SOPs): 105.01 Technology Policies and

Procedures, 204.04 Facilities Technology Security and Operations, 204.07 Inmate
Use of Computers Policy, and 204.10 Offender Use of the Goal Device and J-Pay
Kiosk.

III. Definitions: None

IV. Statement of Policy and Applicable Procedures:

A. The Georgia Department of Corrections shall maintain perpetual and up-to-date

accountability of all hardware and software (including licenses), including methods
of procurement, identification, utilization, and maintenance, and shall include all
staff and offender technology assets. In the case of shared resource situations
among two or more entities within Georgia state government, the hosting agency
shall be responsible for this accountability.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Asset Management|Policy Name:Asset Management|Policy Name:Asset Management|
|Policy Number:105.13
|Effective Date:09/03/2020
|Page Number:2 of 2
|
|~~Authority:~~
Commissioner|~~Originating Division:~~
Executive Division (Office of
Information Technology)|~~Access Listing:~~
Level I: All Access|

B. All assets shall be recorded in compliance with all applicable state and agency asset

management policies and Georgia law.

C. Asset management shall include procedures for accountability throughout the

asset’s lifecycle from acquisition to decommission, transfer of ownership, surplus,
and/or equipment refresh/upgrades.

D. The asset management process shall be reviewed annually during the budgeting

process. Any exception to the asset management process shall be approved by the
Chief Information Officer (CIO) or his designee.

V. Attachments: None.

VI. Record Retention of Forms Relevant to this Policy: None.