SOP_NUMBER: 105.20
TITLE: Program Management
DIVISION: Executive Division (Office of Information Technology)
TOPIC_AREA: 105 Policy-Information Technology
EFFECTIVE_DATE: 2020-11-12
WORD_COUNT: 1538
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/237744
URL: https://gps.press/sop-data/105.20/
SUMMARY:
This policy establishes procedures for implementing security controls in information technology program management at GDC, based on NIST standards and federal requirements. It applies to all GDC employees, contractors, and users of GDC information systems. The policy requires the Chief Information Officer and Information Security Officer to develop and maintain an organization-wide information security program plan, manage security resources, track remediation actions, maintain system inventories, monitor security performance, and develop enterprise architecture with security considerations.
KEY_TOPICS: information security program, program management, NIST 800-53, security controls, Chief Information Officer, Information Security Officer, information systems, security planning, risk management, enterprise architecture, security measures, capital planning, remediation, system inventory, CJIS security
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|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 1 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
**I.** **Introduction and Summary:**
This policy addresses the establishment of policy and procedures for the effective
implementation of selected security controls and control enhancements in the Program
Management (PM) family of controls as documented in the National Institute of
Standards and Technology (NIST) Special Publication (SP) 800-53, Revision 4,
Security and Privacy Controls for Federal Information Systems and Organizations.
This policy and related procedures reflect applicable federal laws, Executive Orders,
directives, regulations, policies, standards, and guidance. The Georgia Department of
Corrections (GDC) risk management strategy is a key factor in establishing policy and
procedures.
**II.** **Authority:**
A. Georgia Technology Authority: Enterprise Policies, Standards, and Guidelines
PS-08005 Enterprise Information Security Charter;
B. Criminal Justice Information Services (CJIS) Security Policy, Version 5.5 CJISD
ITSDOC-08140-5.5, 06/01/2016;
C. NIST 800-53 Rev. 4, Recommended Security Controls for Federal Information
Systems and Organizations, February 2013, January 2012; and
D. HIPAA Administrative Simplification Regulation, Security and Privacy, 45 C.F.R.
Part 164.
**III.** **Definitions:** None.
**IV.** **Statement of Policy and Applicable Procedures:**
**Note:** Procedures specific to information technology may be confidential and are
securely stored elsewhere, available only to authorized individuals.
This policy and related procedures apply to all GDC employees, contractors, and
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 2 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
all other users of GDC information and information systems that support GDC
operations and assets.
This policy and related procedures are applicable to all GDC information and
information systems used, managed, or operated on behalf of GDC by a contractor
or another organization.
A violation of any policy, standard or procedure contained herein may be subject
to disciplinary action, up to and including termination of employment. Violators
of local, state, Federal, and/or international law may be reported to the appropriate
law enforcement agency for civil and/or criminal prosecution.
Other GDC divisions may adopt security requirements in accordance with this
policy at a minimum or, if necessary, a more stringent division specific policy in
compliance with division and business-related directives, laws, and regulations.
A. PM-1 Information Security Program Plan:
The Information Security Officer (ISO), under direction of the Chief Information
Officer (CIO) and in coordination with the Office of Information Technology
(OIT), shall:
1. Develop and disseminate an organization-wide information security program
plan that:
a. Provides an overview of the requirements for the security program and a
description of the security program management controls and common
controls in place or planned for meeting those requirements;
b. Includes the identification and assignment of roles, responsibilities,
management commitment, coordination among organizational entities, and
compliance;
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 3 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
c. Reflects coordination among organizational entities responsible for the
different aspects of information security (i.e., technical, physical,
personnel, cyber-physical); and
d. Is approved by a senior official with responsibility and accountability for
the risk being incurred to organizational operations (including mission,
functions, image, and reputation), organizational assets, individuals, other
organizations, and the Nation;
2. Review the organization-wide information security program plan annually;
3. Update the plan to address organizational changes and problems identified
during plan implementation or security control assessments; and
4. Protect the information security program plan from unauthorized disclosure
and modification.
B. PM-2 Senior Information Security Officer:
The CIO shall appoint a senior information security officer with the mission and
resources to coordinate, develop, implement, and maintain an organization-wide
information security program.
C. PM-3 Information Security Resources:
The ISO, in coordination with the CIO, shall:
1. Ensure that all capital planning and investment requests include the resources
needed to implement the information security program and documents all
exceptions to this requirement;
2. Employ a business case to record the resources required; and
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 4 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
3. Ensure that information security resources are available for expenditure as
planned.
D. PM-4 Plan of Action and Milestones Process:
The ISO shall:
1. Implement a process for ensuring that plans of action and milestones for the
security program and associated organizational information systems:
a. Are developed and maintained;
b. Document the remedial information security actions to adequately respond
to risk to organizational operations and assets, individuals, other
organizations, and the Nation; and
c. Are reported in accordance with requirements.
2. Review plans of action and milestones for consistency with the organizational
risk management strategy and organization-wide priorities for risk response
actions.
E. PM-5 Information System Inventory:
The Manager of Technical Services, in coordination with the ISO, shall develop
and maintain an inventory of its information systems.
F. PM-6 Information Security Measures of Performance:
The ISO shall: develop, monitor, and report on the results of information security
measures of performance.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 5 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
G. PM-7 Enterprise Architecture:
The Systems Architect (SA), in coordination with the ISO, shall develop an
enterprise architecture with consideration for information security and the
resulting risk to organizational operations, organizational assets, individuals, other
organizations, and the Nation.
H. PM-8 Critical Infrastructure Plan:
The ISO, in coordination with the SA, shall address information security issues in
the development, documentation, and updating of a critical infrastructure and key
resources protection plan.
I. PM-9 Risk Management Strategy:
The ISO shall:
1. Develop a comprehensive strategy to manage risk to organizational operations
and assets, individuals, other organizations, and the Nation associated with the
operation and use of information systems;
2. Implement the risk management strategy consistently across the organization;
and
3. Review and update the risk management strategy annually, or as required to
address organizational changes.
J. PM-10 Security Authorization Process:
The ISO shall:
1. Manage (i.e., document, track, and report) the security state of organizational
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 6 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
information systems and the environments in which those systems operate
through security authorization processes;
2. Designate individuals to fulfill specific roles and responsibilities within the
organizational risk management process; and
3. Fully integrate the security authorization processes into an organization-wide
risk management program.
K. PM-11 Mission/Business Process Definition:
The ISO shall:
1. Ensure mission/business processes are defined with consideration for
information security and the resulting risk to organizational operations,
organizational assets, individuals, other organizations, and the Nation; and
2. Determine information protection needs arising from the defined
mission/business processes and revise the processes as necessary, until
achievable protection needs are obtained.
L. PM-12 Insider Threat Program:
The ISO shall implement an insider threat program that includes a cross-discipline
insider threat incident handling team.
M. PM-13 Information Security Workforce:
The ISO shall establish an information security workforce development and
improvement program.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 7 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
N. PM-14 Testing, Training, And Monitoring:
The ISO, in coordination with the Systems Architect, shall:
1. Implement a process for ensuring that organizational plans for conducting
security testing, training, and monitoring activities associated with
organizational information systems:
a. Are developed and maintained; and
b. Continue to be executed in a timely manner;
2. Review testing, training, and monitoring plans for consistency with the
organizational risk management strategy and organization-wide priorities for
risk response actions.
O. PM-15 Contacts with Security Groups and Associations:
The ISO, SA, and CIO shall:
1. Establish and institutionalize contact with selected groups and associations
within the security community:
a. To facilitate ongoing security education and training for organizational
personnel;
b. To maintain currency with recommended security practices, techniques,
and technologies; and
c. To share current security-related information including threats,
vulnerabilities, and incidents.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Program Management|**Policy Name:**Program Management|**Policy Name:**Program Management|
|**Policy Number:** 105.20|**Effective Date:** 11/12/2020|**Page Number:** 8 of 8|
|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Office of
Information Technology)|**Access Listing:**
Level I: All Access
|
P. PM-16 Threat Awareness Program:
The ISO, in coordination with the CIO, shall implement a threat awareness
program that includes a cross-organization information-sharing capability.
**V.** **Attachments:** None.
**VI.** **Record Retention of Forms Relevant to this Policy:** None.