SOP_NUMBER: 106.07
TITLE: Chaplaincy Report
REFERENCE_CODE: VA01-0007
DIVISION: Inmate Services Division (Chaplaincy Services)
TOPIC_AREA: 106 Policy-Chaplaincy
EFFECTIVE_DATE: 2021-02-18
WORD_COUNT: 393
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106457
URL: https://gps.press/sop-data/106.07/

SUMMARY:
This policy establishes procedures for chaplains to record and report their daily activities on monthly reports that are compiled into an annual chaplaincy report. Chaplains must document activities in three categories: Worship Services, Religious Education/Pastoral Care, and Program activities. Monthly reports are submitted to facility leadership and the State Director of Chaplaincy Services by the 5th of each month, with annual reports submitted one month after the fiscal year ends.

KEY_TOPICS: chaplaincy report, chaplain activities, worship services, religious education, pastoral care, program activities, monthly reporting, annual report, chaplaincy services, inmate religious programs

ATTACHMENTS:
  1. Chaplaincy Annual Report
     URL: https://gps.press/sop-data/106.07-att-1/
  2. Chaplaincy Monthly Attendance Report
     URL: https://gps.press/sop-data/106.07-att-2/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Chaplaincy Report|**Policy Name:**Chaplaincy Report|**Policy Name:**Chaplaincy Report|
|**Policy Number:** 106.07|**Effective Date:** 2/18/2021|**Page Number:** 1 of 2|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Chaplaincy Services)|**Access Listing:**<br>Level I: All Access|



**I.** **Introduction and Summary:**

The purpose of this SOP is to provide the procedure on recording daily works for the
monthly Chaplaincy report. These reports will then be compiled at the end of the
fiscal year to develop and submit the annual report.


**II.** **Authority:**

A. United States Constitution: First and Fourteenth Amendments;


B. Americans with Disabilities Act; and


C. ACA Standard: 5-ACI-7F-05 (ref. 4-4517).


**III.** **Definitions:**

None.


**IV.** **Statement of Policy and Applicable Procedures:**

A. The activities of the Chaplain will be recorded on the monthly report to be

submitted to the Warden or Deputy Warden of Care and Treatment/
Superintendent or Assistant Superintendent. The report will contain activities
under three categories: Worship Services, Religious Education/Pastoral Care and
Program activities. These activities will be recorded. A copy shall be forwarded
to the State Director of Chaplaincy Services. In addition, Chaplains in facilities
with an active Intranet System will submit to the Facility Operations Analyst a
monthly report on Programs Statistics. (See Intranet System Data Entry
Specialist for Programs Statistic monthly report forms.)

1. Chaplaincy Annual Report (Attachment 1): One month after the fiscal year

has concluded, an Annual Report is to be mailed to the State Director of
Chaplaincy Services after the Warden/ Superintendent or their designee,
reviews the reports.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Chaplaincy Report|**Policy Name:**Chaplaincy Report|**Policy Name:**Chaplaincy Report|
|**Policy Number:** 106.07|**Effective Date:** 2/18/2021|**Page Number:** 2 of 2|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Chaplaincy Services)|**Access Listing:**<br>Level I: All Access|



2. Chaplaincy Monthly Attendance Report (Attachment 2): On or before the

fifth (5 [th] ) of the month, the previous month’s reports should be sent to State
Director of Chaplaincy Services after the Warden/ Superintendent (or his/her
designee) reviews the reports.

**V.** **Attachments:**

Attachment 1: Chaplaincy Annual Report
Attachment 2: Chaplaincy Monthly Attendance Report

**VI.** **Record Retention of Forms Relevant to this Policy:**

Upon completion, Attachments 1 and 2 shall be maintained in the State Supervisor’s
Office of Chaplaincy Services files for one (1) year past the year of activities that is
reflected and shall then be destroyed.