SOP_NUMBER: 108.11
TITLE: On-the-Job Training (OJT) Programs
REFERENCE_CODE: VC01-0012
DIVISION: Inmate Services Division (Career Technical and Higher Education)
TOPIC_AREA: 108 Policy-Education/Vocational Education
EFFECTIVE_DATE: 2024-12-23
WORD_COUNT: 1204
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106509
URL: https://gps.press/sop-data/108.11/

SUMMARY:
This policy establishes uniform guidelines for Georgia Department of Corrections on-the-job training programs that provide offenders with practical job skills through supervised work assignments. OJT programs supplement classroom Career Technical and Higher Education courses and operate across skilled and semi-skilled institutional work details. The policy outlines requirements for program coordination, offender assignment, competency tracking, and certificate issuance to ensure comprehensive work-based learning opportunities for incarcerated individuals.

KEY_TOPICS: on-the-job training, OJT, vocational education, career technical education, CTHE, work details, job skills, competency checklist, work-based learning, offender training, certificate of completion, task mastery, work assignments, employment preparation, institutional work, CTHE program specialist, OJT coordinator

ATTACHMENTS:
  1. Monthly Education Report (MER) - Career Technical or On-the-Job Training
     URL: https://gps.press/sop-data/108.11-att-1/
  2. On the Job Training (OJT) Certificate Program - OJT Skill Checklists
     URL: https://gps.press/sop-data/108.11-att-2/
  3. On the Job Training _ Lite_ Converted Skill Checklist for CGTC
     URL: https://gps.press/sop-data/108.11-att-3/
  4. On the Job Training (OJT) Skill Checklist for Georgia Corrections Industries (GCI)
     URL: https://gps.press/sop-data/108.11-att-4/

========================================================================
FULL TEXT:
========================================================================

|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|
|**Policy Number:** 108.11|**Effective Date:** 12/23/2024|**Page Number:** 1 of 4|
|**Authority:**<br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Career Technical and Higher<br>Education)|**Access Listing:**<br>Level II: Required Offender<br>Access|



**I.** **Introduction and Summary:**

On-the-job training (OJT) programs operated by the Georgia Department of
Corrections (GDC) serve as an extension of and supplement to the
classroom/laboratory Career Technical and Higher Education (CTHE) programs and
enable offenders to learn useful job skills while performing routine institutional work
assignments. OJT programs are operated on skilled and semi-skilled work details for
which a training potential has been determined. The purpose of this procedure is to
provide uniform guidelines for agency personnel involved in the operation of OJT
programs.

**II.** **Authority:**

A. GDC Board Rules: 125-3-5-.02 and 125-4-2-.05;


B. GDC Standard Operating Procedures (SOPs): 207.04 Offender Work Details;

213.12 Detainee Work Details and 409.04.22 Meat Processing Plants;


C. Public Law 101-336 Americans with Disabilities Act: All qualified offenders with

disabilities will have access to services, programs, and activities. Appropriate and
effective communication will be available to ensure access to the services and
programs through contracted or employed language services or other accessibility
solutions.


D. ACA Standards: 2-CO-5A-01, 5-ACI-7A-03, 5-ACI-7A-05, and 5-ACI-7B-07.

**III.** **Definitions:**

As used in this SOP, these terms are defined as follows,

A. **Career Technical and Higher Education (CTHE)**    - Career Technical Education

that prepares students for a wide range of high-wage, high-skill, and high-demand
careers. Formerly referred to as Vocational Education. Higher Education refers to
Post-Secondary instruction that leads to credit towards or completion of an
associate or higher degree.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|
|**Policy Number:** 108.11|**Effective Date:** 12/23/2024|**Page Number:** 2 of 4|
|**Authority:**<br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Career Technical and Higher<br>Education)|**Access Listing:**<br>Level II: Required Offender<br>Access|



B. **CTHE Program Specialist**    - Regional education specialist who assists each

facility with duties and responsibilities, provides instructional support for all
vocational instructors and staff, and performs the Career, Technical and Higher
Education assessment at each facility.

C. **OJT**    - On-the-Job Training.

D. **OJT Coordinator –** Facility staff member designated to manage the OJT program.

E. **The State Repository of Information System** ( **SCRIBE)**    - GDC’s official offender

records management system.

**IV.** **Statement of Policy and Applicable Procedures:**

This policy applies to State and County Facilities, Transitional Centers, Integrated
Treatment Facilities, Residential Substance Abuse Treatment Facilities and Detention
Centers.

A. The institution provides a variety of work assignments that afford offenders an

opportunity to learn job skills and develop good work habits and attitudes that they
can apply to jobs after they are released.

B. GDC desires to provide comprehensive work-based, on-the-job training for as many

offenders as possible. Accordingly, programs span a wide collection of skills. GDC’s
OJT programs are effective and efficient ways of delivering skills and experience
that will have a positive impact on post-release employment.

C. Each facility will have a designated OJT Coordinator named by the DWCT or

designee where there is no DWCT. This individual is responsible for ensuring OJT
programs are conducted in accordance with all applicable policies. Including
completion of all paperwork and data entry.

D. Each facility work detail is evaluated on an ongoing basis by the facility, CTHE

EPS, OJT Coordinator and/or the work detail supervisor for its training potential.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|
|**Policy Number:** 108.11|**Effective Date:** 12/23/2024|**Page Number:** 3 of 4|
|**Authority:**<br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Career Technical and Higher<br>Education)|**Access Listing:**<br>Level II: Required Offender<br>Access|



For those details with training potential, the CTHE EPS and work detail supervisor
determine performance tasks which can realistically be accomplished by the
offenders. A task/competency checklist will be developed utilizing the advice and
assistance of labor, business, industrial organizations, and with input from
Technical College System of Georgia (TCSG) to assist in determining skills
relevant to the job market.

E. OJT work-based learning programs are operated by work detail supervisors and are

monitored by facility OJT Coordinator and the CTHE EPS.

F. Offenders are assigned to OJT programs based on their assigned work detail; the assigned

work detail is determined by the Classification Committee. Assignment to the
appropriate OJT program will be coordinated through the work detail supervisor
and/or OJT Coordinator and will match the offender’s assigned work detail
schedule. The assignment to OJT may be part of the classification action assigning
the offender to their work detail. No waiting period is required for OJT assignment,
but a waiting period may be used at the facility’s discretion.

G. Offender attendance at their assigned work detail must be documented daily by the

work detail supervisor (Ex. Monthly Education Report (MER), Activity Roster,
sign-in sheets, logbook, electronic count, etc.)

H. A task/competency checklist is maintained by the work detail supervisor and/or

OJT Coordinator for each offender assigned to OJT to document work units
mastered in the program. Upon successful completion of the OJT, the checklist is
retained with the OJT Coordinator.

I. A target completion date must be established by the work detail supervisor and/or

OJT Coordinator for each offender assigned to OJT. It is recommended that the
target completion date be documented in SCRIBE under the offender’s schedule.

J. Offenders are provided an opportunity to learn and perform each task/competency

on the task/competency checklist. Due to the generic nature of the task/competency
checklist Not Applicable (NA) may be used if a facility does not perform certain


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|**Policy Name:**On-the-Job Training (OJT) Programs|
|**Policy Number:** 108.11|**Effective Date:** 12/23/2024|**Page Number:** 4 of 4|
|**Authority:**<br>Commissioner <br>|**Originating Division:** <br>Inmate Services Division<br>(Career Technical and Higher<br>Education)|**Access Listing:**<br>Level II: Required Offender<br>Access|



tasks listed on the checklist.

K. Offenders are issued a certificate of completion from an approved accredited

agency after successful completion of all required hours and competencies listed
under the job title(s) used for certification. Completions will be documented in
SCRIBE by the OJT Coordinator or facility designee.

L. Facilities must maintain a minimum program completion rate as specified and

reviewed annually by the Director of CTHE, CTHE EPS, and facility staff as
appropriate.

M. The CTHE EPS shall assist facility staff with the development and implementation

of OJT programs.


N. The assigned CTHE EPS will monitor the setup of the OJT program, completion of

appropriate paperwork distribution of completion certificates, and entry of correct
SCRIBE data. The CTHE EPS will work with the OJT Coordinator, in conjunction
with the DWCT, Chief Counselor, Counselors, and work detail supervisors at each
facility.

**V.** **Attachments:**

Attachment 1: Monthly Education Report (MER)
Attachment 2: OJT Programs
Attachment 3: OJT Lite Programs
Attachment 4: OJT GCI

**VI.** **Record Retention of Forms Relevant to this Policy:**

Attachments 1-4 are for informational purposes, only. Retain for one (1) year.