SOP_NUMBER: 109.01-att-7
TITLE: Volunteer Application Processing Checklist
REFERENCE_CODE: VF01-0001
DIVISION: Inmate Services
TOPIC_AREA: 109 Policy-Volunteer Services
EFFECTIVE_DATE: 2020-06-30
WORD_COUNT: 89
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/629197
URL: https://gps.press/sop-data/109.01-att-7/

SUMMARY:
This checklist form is used to document the approval process for volunteer applications in GDC facilities. It tracks recommendations from GCIC/NCIC background checks, OPD background investigations, host facility leadership (Warden and Chaplain/Volunteer Coordinator), and State Chaplaincy/Volunteer Services. The completed form becomes part of the volunteer's file and must be retained for two years after the volunteer's services end.

KEY_TOPICS: volunteer application, volunteer screening, background check, GCIC, NCIC, OPD background investigation, volunteer approval, volunteer coordinator, warden approval, chaplain approval, volunteer vetting, volunteer services

ATTACHMENTS:
  1. Volunteer Service Agreement
     URL: https://gps.press/sop-data/109.01-att-1/
  2. GDC Volunteer Application - Personal Data Sheet
     URL: https://gps.press/sop-data/109.01-att-2/
  3. Sample Request For Identification Card
     URL: https://gps.press/sop-data/109.01-att-3/
  4. Volunteer Services GCIC_NCIC Consent Form
     URL: https://gps.press/sop-data/109.01-att-4/
  5. Visiting Volunteer Waiver of Liability
     URL: https://gps.press/sop-data/109.01-att-5/
  6. Annual Volunteer Services Evaluation
     URL: https://gps.press/sop-data/109.01-att-6/
  7. Volunteer Application Processing Checklist
     URL: https://gps.press/sop-data/109.01-att-7/
  8. Volunteer ID Renewal Certification Validation Form
     URL: https://gps.press/sop-data/109.01-att-8/
  9. GDC OPS Background Screening Packet
     URL: https://gps.press/sop-data/109.01-att-9/

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FULL TEXT:
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SOP 109.01
Attachment 7

6/30/20

# Volunteer Application Processing Checklist


Host Facility _____________________


___________________  ______________     __________________             _______________
Last Name            First Name          Middle Name                  Last 4 SSN


**Final Approval:** Yes No Date: ___________

By:__________________

**Approval Chain:**


1. GCIC/NCIC Recommend DO NOT Recommend

Comments :____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________


2. OPD Background Check             Recommend DO NOT Recommend

Comments: ____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________


3. Host Facility


a. Warden                             Accept Not Accepted

Comments:___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________


b. Chaplain/Volunteer Coordinator        Accept Not Accepted

Comments:___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________


4. State Chaplaincy/Volunteer Services Review        Complete

Comments: ____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________


Retention Schedule: Upon completion, this form shall become part of the volunteer’s file to be maintained for two
(2) years past termination of the volunteer’s services.