SOP_NUMBER: 201.02
TITLE: Transfer of Inmate/Probationer Trust Funds
REFERENCE_CODE: IIA01-0003
DIVISION: Corrections Division / Facilities Operations
TOPIC_AREA: 201-202 Policy-Facilities Accounts/Funds/Subsidies
EFFECTIVE_DATE: 2015-04-17
WORD_COUNT: 462
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105989
URL: https://gps.press/sop-data/201.02/

SUMMARY:
This policy establishes procedures for transferring inmate and probationer trust funds (store account balances) when individuals are moved between GDC facilities, transferred to Central State Hospital or A.S.M.P., or placed on temporary assignment. Business offices at losing facilities must forward funds to receiving facilities within three to five business days to ensure individuals maintain access to their store funds during transfers.

KEY_TOPICS: inmate trust funds, probationer trust funds, store account, fund transfers, facility transfers, Central State Hospital, A.S.M.P., temporary assignment, business office procedures, inmate accounts, commissary funds

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**`Functional Area: `**<br>`Corrections Division /`<br>`Facilities Operations`|**`Reference Number: `**<br>`IIA01-0003`<br>`(201.02)`|**`Revises`**<br>**`Previous`**<br>**`Effective Date:`**<br>`09/01/04`|
|**`Subject:`**<br>`Transfer of Inmate/`<br>`Probationer Trust Funds`|||
|**`Authority:`**<br>`Bryson / Jacobs`|**`Effective Date:`**<br>`04/17/15`|`Page`**`1`**` of`<br> **2 **|

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I. POLICY:

   A. When an inmate/probationer is transferred to another
      facility/center, the inmate’s/probationer’s funds shall
      be transferred to the receiving facility/center.

   B. When an inmate/probationer is admitted for a prolonged
      stay to Central State Hospital, A.S.M.P. or moved on
      temporary status to another facility/center, the
      inmate’s/probationer’s funds shall be transferred to the
      receiving hospital or facility/center. If he/she is
      released from CSH, A.S.M.P. or temporary status at
      another facility/center to a facility/center, CSH,
      A.S.M.P. or the losing facility/center shall forward
      his/her funds to the receiving facility/center.

II. APPLICABILITY:

   Prisons, Probation Detention Centers, Probation Boot Camps and
   Transitional Centers.

III. RELATED DIRECTIVES:

   A. ACA Standards: 3-4044.

   B. Central State Hospital: 4.13.

IV. DEFINITIONS:

   NONE.

V. ATTACHMENTS:

   NONE.

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|Functional Area:<br>Corrections Division /<br>Facilities Operations|Prev. Eff. Date:<br>09/01/04|Page 2 of<br>2|
|---|---|---|
|`Functional Area:`<br>`Corrections Division /`<br>`Facilities Operations`|`Effective Date:`<br>`04/17/15`|`Reference Number:`<br>`IIA01-0003`<br>`(201.02)`|

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VI. PROCEDURE:

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A. When an inmate/probationer is permanently transferred to
   another facility/center, the inmate’s/probationer’s funds
   shall be forwarded by the business office of the losing
   facility/center to the business office of the gaining
   facility/center within three business days.

B. When an inmate/probationer is admitted for treatment to
   Central State Hospital or A.S.M.P. or moved on temporary
   assignment to another facility/center, he/she shall have
   access to their store funds.

   1. Transfers or Temporary Assignment: Upon notification
      that an inmate/probationer has been officially
      admitted to CSH, A.S.M.P. or moved on temporary
      status to another facility/center (for 20 or more
      business days), the facility/center business office
      shall prepare a check for the balance of the
      inmate’s/probationer’s store account. Within five
      working days, the check shall be sent to the gaining
      facility/center or the address listed below for CSH:

   Forensic Services Division

   Central State Hospital

   Milledgeville, Georgia, 31062-9989

   2. Transfer from CSH, A.S.M.P. or temporary status, the
      losing hospital or facility/center shall prepare a
      check for the balance of his/her funds and send it
      to the receiving facility/center. The check should
      be forwarded to the facility/center within five
      working days of the inmate’s/probationer’s arrival.

C. Official Transfers: All notifications of
   inmate/probationer admission or discharge from CSH or
   A.S.M.P. shall originate in Offender Administration in
   Atlanta (not applicable to Probation Detention Centers or
   Probation Boot Camps).

```