SOP_NUMBER: 202.01
TITLE: County Correctional Institution Subsidy
REFERENCE_CODE: IIA01-0006
DIVISION: Facilities Operations
TOPIC_AREA: Policy - Facilities Accounts/Funds/Subsidies
EFFECTIVE_DATE: 2015-04-17
WORD_COUNT: 323
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106169
URL: https://gps.press/sop-data/202.01/

SUMMARY:
This policy establishes the Georgia Department of Corrections' procedures for paying per diem subsidies to county correctional institutions that house state offenders. The policy requires timely payment to eligible counties based on daily inmate population counts, with the Inmate Data Management Unit compiling monthly reports and the Business Office processing billing and payments through a verification and certification process.

KEY_TOPICS: county subsidy, per diem payment, county correctional institutions, inmate housing, state offenders, per diem billing, monthly certification, inmate count report, subsidy payment processing, county institution funding

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**`Functional Area: `**<br>`Corrections Division /`<br>`Facilities Operations`|**`Reference Number: `**<br>`IIA01-0006`<br>`(202.01)`|**`Revises`**<br>**`Previous`**<br>**`Effective Date:`**<br>`9/01/04`|
|**`Subject:`**<br>`County Correctional`<br>`Institution Subsidy`|||
|**`Authority:`**<br>`Bryson/Jacobs`|**`Effective Date:`**<br>`04/17/15`|`Page`**`1`**` of`<br>**`2 `**|

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I. POLICY:

   A. Under the laws of Georgia the Department of Corrections
      is required to pay a per diem to county correctional
      institutions for each state offender held in custody
      (O.C.G.A. 42-5-53).

   B. The department shall make timely payments of subsidy
      obligations to eligible counties as required by law.

II. APPLICABILITY:

   Corrections Division, GDC Central Office.

III. RELATED DIRECTIVES:

   A. Standard Operation Procedures: IIB01-0008

   B. ACA Standards: 3-4031

IV. DEFINITIONS:

   None

V. ATTACHMENTS:

   None

VI. PROCEDURE:

   A. Subsidy payments are made to counties operating a county
      correctional institution and housing offenders assigned
      to them by GDC. Per Diem payments are made for each state
      offender held in county custody.

```

|Functional Area:<br>Corrections Division /<br>Facilities Operations|Prev. Eff. Date:<br>9/01/04|Page 2 of<br>2|
|---|---|---|
|`Functional Area:`<br>`Corrections Division /`<br>`Facilities Operations`|`Effective Date:`<br>`04/17/15`|`Reference Number:`<br>`IIA01-0006`<br>`202.01`|


```
B. The Corrections Division, Inmate Data Management Unit,
   will compile a monthly report from the daily sundown
   count report provided by all county institutions (Refer
   to SOP IIB01-0008). Inmate Data Management produces a
   monthly population report and three copies of the monthly
   certification bill. All three copies are forwarded to
   the Corrections Division Business Office.

C. When the county receives the bill, they shall check for
   correctness, sign and certify it. They then return the
   bill to the Business Office along with a copy of their
   daily count logs. The Business office checks for
   authorized signatures, miscalculations or errors. If
   there is a problem such as miscalculation or
   transposition of figures, the Business Office contacts
   the institution to verify or correct the problem.

D. The Corrections Division Business office then sends the
   bill to the accounting office on a miscellaneous expense
   form for final processing.

```