SOP 207.03-att-1: Work Assignment Agreement

SOP 207.03
Attachment 1

03/16/2023

WORK ASSIGNMENT AGREEMENT
_________________________
Institution

The following items are established as guidelines designed for the mutual protection and benefit of the Georgia
Department of corrections and the _____________________________ (Name of agency /activity).

1. All offenders sentenced to state custody remain in the custody of the Department of Corrections [Ga.
Comp. Rules & Regs. R. l25-3-l-.0l(l)]. Offenders are assigned, by mutual agreement, to provide
certain services to your agency. Such services include, but are not limited to, the following: building
and grounds maintenance, vehicle clean-up and maintenance, and maintenance of equipment and
supply items.

2. Under no circumstances shall an offender be allowed to work on private property, private equipment,
or private vehicles.

3. Under no circumstances shall an offender be allowed to place his or her hands on weapons or
ammunition. This includes cleaning, carrying, removing from or placing in vehicles or in any other
way or manner.

4. Offenders will not normally work on Saturdays, Sundays, or holidays (Ga. Comp. Rules & Regs. R.
125-3-5-.06).

5. Offenders will not be permitted to leave the property upon which the agency or activity is located with
the exception of transfer to and from the institution.

6. Except in emergency conditions, where life or public property are in danger, offenders should not be
required to work in rain or exposed to inclement weather conditions which jeopardize the health of
those concerned. However, in the event of an emergency situation, use of offender(s) must be approved
in advance by the Warden/Superintendent.

7. Each offender is to be supervised by a designated person at all times and actively employed at all times,
except during designated lunch and break times.

8. Offenders are not allowed to receive mail or packages while on assignment. Offenders are not allowed
to mail letters or packages outside of the assigned institution.

9. Offenders are not allowed to change into non-regulation clothing and/or modify dress appearance
while on assignment.

10. Offenders are not allowed to have visitors while on work assignment without expressed written
permission of the Warden/Superintendent.

11. Offenders are not allowed to receive money, gifts or gratuities, or to have money in their possession

unless authorized by the institution.

12. Offenders assigned to details authorized in this procedure must have achieved trusty status before being
so assigned.

13. Offenders are prohibited from using the telephone, radio, or any other communication device.
Exceptions for use of telephone and receipt of calls must be authorized by the Warden/ Superintendent.

14. The Warden/ Superintendent. or his or her designee shall inspect the work assignment area of each
offender at least once weekly during the hours that the offender is on assignment at that location.

SOP 207.03
Attachment 1

03/16/2023

15. Offenders will not be allowed access to weapons, ammunition, secured areas, secured equipment,
secured or classified information.

16. All offenders on details outside the institution perimeter must be signed out and signed in by the person
responsible for supervising them. Offenders will not be picked up at the institution before 7:30 a.m.
They will return to the institution prior to 5:00 p.m. In the event of an emergency which prevents the
offender from arriving at the institution at the designated time, the institution must be notified prior to
5:00 p.m. as to the expected time of arrival.

17. Offenders must be transported to and from the institution in a closed state or official government
vehicle. Under no circumstances may an offender be transported in a private vehicle. Offenders will
not be allowed to stop and enter private or commercial establishments while in transfer.

18. Should any disciplinary, medical, or other problem occur while on assignment, such information
should be reported immediately to the Institution.

19. Offenders must be given job specific "right to know" training by the work area supervisor before the
offender is allowed to handle or operate such chemicals or equipment. This training should cover the
use or handling of equipment, dispensing of gasoline and/or hazardous chemicals. Documentation to
verify that this training has been accomplished must be placed in the offender's institutional file.

20. As required by local circumstances, additional items of agreement may be needed but any additional
items agreed upon shall be in accordance with GDC Rules.

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________

21. In the event of a change in the agency supervisor, activity, or Warden/Superintendent this agreement
will be reissued.

___________________________________________/_______
Name & Title, Agency/Activity Supervisor Date

___________________________________________/_______
Warden/Superintendent Date

___________________________________________/_______
State/Regional Supervisor Date
cc: Offender File

RETENTION SCHEDULE:

Upon completion a copy of this agreement will be kept in warden/superintendent's office for a period of 6 years
after it has become obsolete or discontinued.