SOP 208.06-att-11: PREA Staffing Plan Template

SOP 208.06
Attachment 11
Revised: 06/23/22

Page 1 of 5

|GEORGIA DEPARTMENT OF CORRECTIONS
Facility PREA Staffing Plan|Col2|Col3|
|---|---|---|
|Facility Name:|Facility Name:|Facility Name:|
|Subject: PREA Standard
115.13|Effective Date:|Page Number 1 of 5|
|Authority:
_Warden/Superintendent_
|Originating Division:
_Facilities Division _|Access Listing:
_Level III: Contraband for_
_Offender to Possess_|

I. Introduction and Summary: A general and brief summary of the facility.

II. Applicability: All Facility staff.

III. Authority: _GDC SOP 208.06 Prison Rape Elimination Act – Sexually Abusive_
_Behavior Prevention and Intervention Program_ ; 28 CFR Part 115, et seq.

a. The agency shall ensure that each facility it operates shall develop, document, and

make its best efforts to comply on a regular basis with a staffing plan that provides
for adequate levels of staffing, and, where applicable, video monitoring, to protect
inmates against sexual abuse. In calculating adequate staffing levels and
determining the need for video monitoring, facilities shall take into consideration
the procedures outlined in section VII of this plan:

IV. Definitions: None

V. Mission Statement: Write a detailed statement of your facility’s mission and outline.

VI. Attachments: None.

VII. Procedure:

a. Must answer:

i. Generally accepted detention and correctional practices.

Retention Schedule: Once completed a copy is to be sent to the PREA Coordinator’s office for review.
This Staffing plan needs to be maintained in the PREA Compliance manager’s files and revised annually.

SOP 208.06
Attachment 11
Revised: 06/23/22

Page 2 of 5

|GEORGIA DEPARTMENT OF CORRECTIONS
Facility PREA Staffing Plan|Col2|Col3|
|---|---|---|
|Facility Name:|Facility Name:|Facility Name:|
|Subject: PREA Standard
115.13|Effective Date:|Page Number 2 of 5|
|Authority:
_Warden/Superintendent_
|Originating Division:
_Facilities Division _|Access Listing:
_Level III: Contraband for_
_Offender to Possess_|

ii. Findings of inadequacy:

1. From Federal investigative agencies.
2. From internal or external oversight bodies.

iii. All components of the facility’s physical plant (including “blind-spots” or

areas where staff or inmates may be isolated);

1. Identify any vulnerable areas. Identify the number of staff and

inmates in these areas. Is there camera coverage in these areas?
How often are officer patrols conducted? Have mirrors or any other
surveillance devices been installed to aid in monitoring?

iv. Identify the total number of positions and vacancies at your facility.

1. Identify and describe every area of the facility,

a. When identifying housing units, each housing unit should be

noted with a specific description or mission, number of
inmates, number of staff, and hours of operation;
2. The number and placement of supervisory staff.
3. Any gender-specific posts should be identified in each post

description;
4. The number of cameras in each area should be noted along with

where and how often the cameras are monitored;
5. Note any inside/outside details. Since the number of inmates

assigned will probably fluctuate, it is recommended that the capacity
be referenced;

v. Institution programs

Retention Schedule: Once completed a copy is to be sent to the PREA Coordinator’s office for review.
This Staffing plan needs to be maintained in the PREA Compliance manager’s files and revised annually.

SOP 208.06
Attachment 11
Revised: 06/23/22

Page 3 of 5

|GEORGIA DEPARTMENT OF CORRECTIONS
Facility PREA Staffing Plan|Col2|Col3|
|---|---|---|
|Facility Name:|Facility Name:|Facility Name:|
|Subject: PREA Standard
115.13|Effective Date:|Page Number 3 of 5|
|Authority:
_Warden/Superintendent_
|Originating Division:
_Facilities Division _|Access Listing:
_Level III: Contraband for_
_Offender to Possess_|

1. Regularly occurring on a particular shift;
2. Any type of special programming or religious services should be

identified along with frequency, capacity, and duration;

vi. Identify the inmate transport procedure.

vii. The composition of the inmate population;

viii. Any applicable State or local laws, regulations, or standards;

ix. The prevalence of substantiated and unsubstantiated incidents of sexual

abuse;

x. How victimization screening information is used at your facility; and

xi. Any other relevant factors.

b. In circumstances where the staffing plan is not complied with, the facility shall

document and justify all deviations from the plan.

i. Deviations from the established plan must be addressed. What are some of

the reasons for post deviations? Who reviews, documents, and addresses
post deviations?
ii. A call back plan in the event of staff shortage must be devised and

implemented. Where is the call back plan maintained?

Retention Schedule: Once completed a copy is to be sent to the PREA Coordinator’s office for review.
This Staffing plan needs to be maintained in the PREA Compliance manager’s files and revised annually.

SOP 208.06
Attachment 11
Revised: 06/23/22

Page 4 of 5

|GEORGIA DEPARTMENT OF CORRECTIONS
Facility PREA Staffing Plan|Col2|Col3|
|---|---|---|
|Facility Name:|Facility Name:|Facility Name:|
|Subject: PREA Standard
115.13|Effective Date:|Page Number 4 of 5|
|Authority:
_Warden/Superintendent_
|Originating Division:
_Facilities Division _|Access Listing:
_Level III: Contraband for_
_Offender to Possess_|

c. Whenever necessary, but no less frequently than once each year, for each facility

the agency operates, in consultation with the PREA coordinator required by 28 CFR
115.11, the agency shall assess, determine, and document whether adjustments are
needed to:

1) The staffing plan established pursuant to paragraph (a) of this section;
2) The facility’s deployment of video monitoring systems and other

monitoring technologies; and
3) The resources the facility has available to commit to ensure adherence to

the staffing plan.

d. Each agency operating a facility shall implement a policy and practice of having

intermediate-level or higher-level supervisors conduct and document unannounced
rounds to identify and deter staff sexual abuse and sexual harassment. Such policy
and practice shall be implemented for night shifts as well as day shifts. Each agency
shall have a policy to prohibit staff from alerting other staff members that these
supervisory rounds are occurring, unless such announcement relates to the
legitimate operational functions of the facility.

Typed Name of PCM

Signature of PCM Date

Typed Name of Warden/Superintendent

Retention Schedule: Once completed a copy is to be sent to the PREA Coordinator’s office for review.
This Staffing plan needs to be maintained in the PREA Compliance manager’s files and revised annually.

SOP 208.06
Attachment 11
Revised: 06/23/22

Page 5 of 5

|GEORGIA DEPARTMENT OF CORRECTIONS
Facility PREA Staffing Plan|Col2|Col3|
|---|---|---|
|Facility Name:|Facility Name:|Facility Name:|
|Subject: PREA Standard
115.13|Effective Date:|Page Number 5 of 5|
|Authority:
_Warden/Superintendent_
|Originating Division:
_Facilities Division _|Access Listing:
_Level III: Contraband for_
_Offender to Possess_|

Signature of Warden/ Superintendent Date

Typed name of PREA Unit Representative

Signature of PREA Unit Representative Date

VIII. Record Retention of Forms Relevant to this Policy: See individual forms for

retention information.

Retention Schedule: Once completed a copy is to be sent to the PREA Coordinator’s office for review.
This Staffing plan needs to be maintained in the PREA Compliance manager’s files and revised annually.