SOP_NUMBER: 208.06-att-16
TITLE: Investigative File Detail Checklist
DIVISION: Executive
TOPIC_AREA: 101 & 208 Policy-Compliance Unit
EFFECTIVE_DATE: 2022-06-23
WORD_COUNT: 580
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/936667
URL: https://gps.press/sop-data/208.06-att-16/

SUMMARY:
This checklist form ensures that PREA (Prison Rape Elimination Act) investigation files contain all required documentation and evidence. It is used by SART Investigators and PREA Compliance Managers to verify that investigative files are complete and accurate before closure. The checklist documents minimum required items including incident reports, witness statements, counseling referrals, investigator reports, evidence documentation, and disciplinary actions.

KEY_TOPICS: PREA investigation, investigative file, documentation checklist, SART investigator, sexual abuse allegation, witness statements, incident report, evidence documentation, PREA counseling referral, victim advocate, investigator report, chain of custody, SANE exam, file completion

ATTACHMENTS:
  1. Sexual Abuse_Sexual Harassment Prison Rape Elimination Act Education Acknowledgement Statement
     URL: https://gps.press/sop-data/208.06-att-1/
  2. PREA Sexual Victim_Sexual Aggressor Classification Screening Instrument
     URL: https://gps.press/sop-data/208.06-att-2/
  3. PREA Disposition Offender Notification Form
     URL: https://gps.press/sop-data/208.06-att-3/
  4. Sexual Allegation Response Checklist
     URL: https://gps.press/sop-data/208.06-att-4/
  5. Procedure for SANE Evaluation/Forensic Collection
     URL: https://gps.press/sop-data/208.06-att-5/
  6. PREA Investigative Summary
     URL: https://gps.press/sop-data/208.06-att-6/
  7. PREA Local Procedure Directive and Coordinated Response Plan
     URL: https://gps.press/sop-data/208.06-att-7/
  8. Retaliation Monitoring Checklist
     URL: https://gps.press/sop-data/208.06-att-8/
  9. Sexual Abuse Incident Review Checklist
     URL: https://gps.press/sop-data/208.06-att-9/
  10. PREA Initial Notification Form
     URL: https://gps.press/sop-data/208.06-att-10/
  11. PREA Staffing Plan Template
     URL: https://gps.press/sop-data/208.06-att-11/
  12. PREA Victim Advocate Request Form
     URL: https://gps.press/sop-data/208.06-att-12/
  13. Contractor/Volunteer Verification Form – Sexual Abuse/Sexual Harassment (PREA)
     URL: https://gps.press/sop-data/208.06-att-13/
  14. PREA Counseling Referral Form
     URL: https://gps.press/sop-data/208.06-att-14/
  15. Investigative File Summary Checklist
     URL: https://gps.press/sop-data/208.06-att-15/
  16. Investigative File Detail Checklist
     URL: https://gps.press/sop-data/208.06-att-16/
  17. Prison Rape Elimination Act (PREA) Offender Brochure (English)
     URL: https://gps.press/sop-data/208.06-att-17/
  18. PREA Offender Brochure (Spanish)
     URL: https://gps.press/sop-data/208.06-att-18/
  19. Staff Guide on the Prevention and Reporting of Sexual Misconduct with Offenders
     URL: https://gps.press/sop-data/208.06-att-19/

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FULL TEXT:
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SOP 208.06
Attachment 16

06/23/22
Page 1 of 1

**GEORGIA DEPARTMENT OF CORRECTIONS**
**INVESTIGATIVE FILE DETAIL CHECKLIST**


**Incident Date:** **Incident Time:** **Incident Report/PREA Case#:**
**Victim Name:** **GDC ID#:**
**Location of Incident:** **Date/Time Received:**


**NOTE: The documents listed below are the** **minimum required on the Detail side of the Investigative file,**
**additional lines have been provided in the event you have more documentation to place in the file.**

|Documents Present|Col2|Col3|Yes|No|
|---|---|---|---|---|
|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,<br>written notification, Letter, etc.|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,<br>written notification, Letter, etc.|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,<br>written notification, Letter, etc.|||
|Incident Report|Incident Report|Incident Report|||
|Witness Statement(s) all victims<br>Number of victims:|Witness Statement(s) all victims<br>Number of victims:||||
|Witness Statement(s) all victim’s witnesses<br>Number of victim witnesses:|Witness Statement(s) all victim’s witnesses<br>Number of victim witnesses:||||
|Witness Statement(s) all aggressors<br>Number of aggressors:|Witness Statement(s) all aggressors<br>Number of aggressors:||||
|Witness Statement(s) all aggressor’s witnesses<br>Number of aggressor’s witnesses:|Witness Statement(s) all aggressor’s witnesses<br>Number of aggressor’s witnesses:||||
|_Copy of Att. 14 PREA Counseling Referral Form_ <br>(One for each victim)|_Copy of Att. 14 PREA Counseling Referral Form_ <br>(One for each victim)||||
|_Copy of Att. 14 PREA Counseling Referral Form_ <br>(One for each aggressor)|_Copy of Att. 14 PREA Counseling Referral Form_ <br>(One for each aggressor)||||
|_Att. 12 PREA Victim Advocate Request Form_<br>|_Att. 12 PREA Victim Advocate Request Form_<br>||||
|Investigator Report (on letterhead) detailing:|Detailed description of allegation|Detailed description of allegation|||
||Descriptions of actions taken to protect victim|Descriptions of actions taken to protect victim|||
||Credibility evaluation of all involved|Credibility evaluation of all involved|||
||Description of steps taken to investigate|Description of steps taken to investigate|||
||Summary/Description of video/photo evidence|Summary/Description of video/photo evidence|||
||Description of physical evidence recovered|Description of physical evidence recovered|||
||Summary of medical/SART Exam findings|Summary of medical/SART Exam findings|||
||Possible influencing factors (I.e.: Money owed,<br>DR written, Etc.|Possible influencing factors (I.e.: Money owed,<br>DR written, Etc.|||
||Explanation of how evidence leads to disposition|Explanation of how evidence leads to disposition|||
||Final Disposition of SART Investigation|Final Disposition of SART Investigation|||
||If forwarded to OPS|If forwarded to OPS|||
|Copy of chain-of-custody (if applicable)|Copy of chain-of-custody (if applicable)|Copy of chain-of-custody (if applicable)|||
|Copy of disciplinary action (if applicable)|Copy of disciplinary action (if applicable)|Copy of disciplinary action (if applicable)|||
|Copy of SANE Report (if applicable)|Copy of SANE Report (if applicable)|Copy of SANE Report (if applicable)|||
||||||
||||||
||||||
|**If “No” was answered to any of the above, Explain in the box below**|**If “No” was answered to any of the above, Explain in the box below**|**If “No” was answered to any of the above, Explain in the box below**|**If “No” was answered to any of the above, Explain in the box below**|**If “No” was answered to any of the above, Explain in the box below**|
||||||



**This portion of the PREA Investigative case file has been reviewed by both the SART Investigator and the**
**PREA Compliance Manager and has been found to be complete and accurate.**

SART Investigator SART Investigator Signature

PREA Compliance Manager PREA Compliance Manager Signature


Retention Schedule: Upon completion this form is to be retained permanently in the investigation file.