SOP 210.02: Inmate Boot Camp - Classification and Assignment

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Facilities Operations`|`Reference Number: `
`IIB12-0002`
`(210.02)`|`Revises`
`Previous`
`Effective Date:`
`3/01/2005`|
|`Subject:`
`Inmate Boot Camp -`
`Classification and`
`Assignment`|||
|`Authority:`
`Bryson/Ward`|`Effective Date:`
`07/16/15`|`Page``1`` of`
10|

I. POLICY:

   Inmates identified to participate in the Inmate Boot camp
   Program will be selected through a joint process developed
   between the Georgia Department of Corrections and the State
   Board of Pardons and Parole.

II. APPLICABILITY:

   State Prisons with Inmate Boot Camp components.

III. RELATED DIRECTIVES:

   A.  GDC - BR&R: 125-2-1-.01 (d).

   B.  GDC SOPs: IIA04-0005, IIA06-0001, IIB01-0019, IIB06-0001,
      IIB10-0001, IIB12-0004, IIC01-0001, IIC03-0021, VG01      0005, VG01-0021.

   C.  GDC Clinical Update No. 93.07, Dated 17 August 1993.

   D.  ACA Standards: 3-4223, 3-4226, 3-4232, 3-4235, and 3      4236.

IV. DEFINITIONS:

   A.  Offender Tracking Information System (OTIS): GDC’s
      agency-wide computerized system for processing, storing
      and managing inmate information.

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   B.  Offender Tracking Number (OTN): Identification number
      used by the Georgia Crime Information Center 9GCIC) to
      track all arrests.

   C.  State Identification Number (SID): Number used by GCIC to
      track people based on unique fingerprints.

V. ATTACHMENTS:

   Attachment 1 - Statement of Voluntary Withdrawal

   Attachment 2 - Statement of Withdrawal by the Parole Board

   Attachment 3 - Statement of Disciplinary Withdrawal

   Attachment 4 - Statement of Medical Withdrawal

VI. PROCEDURE:

   A. Criteria for Selection:

      1. The GDC Inmate Administration, Admissions Section,
         in accordance with established criteria for
         selection, will screen al incoming sentences
         immediately upon receipt to identify sentences which
         meet the following criteria:

         a. Reflects time to serve of ten (10) years or
            less;

         b. The inmate is thirty-five (35) years of age or
            younger; and

         c. The sentence is in the identified criteria
            group with no additional sentences for
            violence.

      2. Upon notification and referral to the State Board of
         Pardons and Paroles (SBPP), an investigation will be
         completed by SBPP investigators on those inmates in
         order to determine final eligibility of the inmate
         for the Inmate Boot camp Program.

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   3. Selected parole violators will be revoked to serve
      time. These inmates will meet Boot Camp criteria
      with the exception of age limits. These inmates are
      automatically approved for Boot Camp participation
      by the SBPP.

B. Pre-Admission Processing: The GDC Inmate Administration,
   Admissions Section is responsible for the pre-admission
   processing of all offenders referred to the State Board
   of Pardons and Paroles for potential selection into the
   Inmate Boot Camp Program.

   1. The GDC Administration, Admissions Section receives
      the sentence package from the Clerk of the Court.

      a. All incoming mail is pre-screened to determine
         if initial Boot Camp criteria are met.

      b. Sentence is date stamped.

      c. Pre-admissions process is completed in the OTIS
         data base.

      d. The sentence is screened for validity.

   2. The validated sentence package of pre-screened Boot
      Camp eligible inmates is given to the Boot Camp
      Coordinator.

      a. The sentence is computed (on the Maximum
         release Date) and the entire package,
         consisting of the sentence, Personal History
         Sheet and Computation Report is delivered to
         the Parole Board within five (5) working of
         receipt of the validated sentence.

      b. The Parole Board will perform a GCIC/NCIC check
         and notify the Boot camp Coordinator of
         preliminary approval two (2) working days after
         receipt of the package.

      c. The Boot Camp Coordinator will assign a BC
         prefix to those sentences identified as
         preliminary eligible and assignment orders will

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         be forwarded to the diagnostic facility for
         pickup of the assigned inmate. The sentence
         package and original assignment order will
         follow by mail.

   3. Within fifteen (15) working days of receipt of their
      copy of the sentence package, the State Board of
      Pardons and Paroles will notify, in writing, the
      Boot Camp Coordinator as to the inmate’s eligibility
      for the Boot camp Program. If the inmate is not
      eligible to participate in the Boot Camp program,
      the Boot Camp Coordinator will notify Inmate
      classification so that the inmate can be reassigned.

   4. The Boot camp Coordinator will insure initiation of
      the inmate file, receive the diagnostic summary and
      route the file to Inmate Classification.

   5. The Boot camp Coordinator is responsible for
      maintaining accountability for all of the steps in
      the process. During any point of the process, if the
      schedule is behind, corrective action must be
      initiated and the Director of Inmate Administration
      notified.

C. State Board of Pardons and Paroles Screening and
   Selection: The State Board of Pardons and paroles will
   have ultimate authority and responsibility for initially
   designating and approving inmates for admission to the
   Inmate Boot camp Program.

   1. The Board is provided with validated sentence
      packages and computation reports of pre-screened
      inmates by the Boot Camp Coordinator in accordance
      with established criteria relative to age, offense
      and sentence length.

   2. An investigation is requested of parole filed staff.

   3. The investigation is received and after
      reexamination of criteria, the Board will determine
      if the inmate is eligible for the 90 day Boot camp
      Program.

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   4. The Parole Board will notify GDC in writing of
      eligibility within fifteen (15) working days after
      receipt of the sentence package.

   5. A batch computer report will be generated daily in
      order for the Parole Board to calculate the 90 day
      release based upon the inmate’s actual date of
      arrival at the Inmate Boot Camp.

D. Diagnostic Processing of Boot Camp Inmates: Pickup orders
   are issued by the GDC Inmate Administration, Admissions
   Section to the designated diagnostic facility. A copy of
   the sentence package is provided to the diagnostic
   facility for inclusion in the inmate’s facility
   administrative file, thus beginning the inmate’s facility
   record. Refer to SOP IIC01-0001, Organization of the
   Inmate Facility Administrative Files.

   1. Upon arrival at the diagnostic facility, a complete
      search of the inmate and his possessions will be
      made. Refer to SOP IIB06-0001, Inmate Personal
      Property Standards.

   2. Inmate personal property shall be inventoried.
      Property permitted to be retained by the inmate
      during the diagnostic process is limited to that
      identified in SOP IIB12-0004, inmate rights and
      Standards, for Boot Camp. Funds in possession of an
      inmate upon arrival will be placed on account as
      well as any authorized funds received during while
      in diagnostic processing. Inmates in diagnostic
      processing will be allowed store privileges for the
      purpose of purchasing items authorized by SOP IIB12      0004.

   3. All inmates are required to be sprayed with
      delousing disinfectant, shower, have fingernails
      clipped if necessary, shave and have a standard
      intake haircut. Refer to SOP IIC03-0002, Diagnostic
      Reception, Orientation and Processing.

   4. State clothing (jumpsuits) will be issued along with
      required personal items needed such as a toothbrush,

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   toothpaste, socks, disposable razor and underwear.
   Refer to SOP IIC03-0002.

5. Inmates will be photographed with their state ID
   Number, Facility Name and Date of Photograph.
   Fingerprint cards are made noting any identifying
   marks, or other unusual characteristics. Inmates
   with an Offender Tracking Number and/or SID Number
   do not need to be fingerprinted. Refer to SOP IIB10   0001, Fingerprint Procedures for Inmates and IIB01   0019, Inmate Photo Identification Cards.

6. An initial medical screen will be conducted to
   determine if immediate intervention is needed for
   the inmate upon arrival. Medication accompanying the
   inmate from jail is noted, recorded and continued if
   needed. Any specific medical needs identified for
   immediate intervention are addressed. To be eligible
   to participate in the Boot camp Program, inmates
   must be cleared by medical to perform at least 50%
   of the training guidelines. Inmates not meeting
   these criteria will be redirected to general
   population. If any mental health concerns are noted,
   the inmate is referred to the mental health team for
   consultation. Refer to SOP IIC03-0002.

7. Personal data (background, crisis, next of kin
   information) will be taken upon arrival. General
   orientation to the diagnostic facility is given to
   the inmate. Written rules and regulations as well as
   discussion of policies, rules and regulations and
   expectations of will be conducted so that the inmate
   has a through understanding of the diagnostic
   process and conduct that is expected of him. Refer
   to SOP IIC03-0002.

8. No visitation is allowed during the diagnostic
   process.

9. Assignment to a housing unit is made after the
   initial medical/mental health screen and the initial
   orientation and ID processes are completed. Refer to
   SOP IIC03-0002.

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10. A complete physical examination is to be completed
   on each inmate to include vision and hearing. Refer
   to SOP IIC03-0002.

11. Blood testing, to include tests for HIV antibodies,
   will be completed. Refer to SOP IIA06-0001;
   Management of Inmates Diagnosed Positive for the HIV
   Antibody.

12. A Mental Health History will be conducted and
   followed up on by the mental health team if
   warranted. Inmates with a Culture Fair IQ of 70 or
   below will be screened for possible mental
   retardation. Inmates that are cleared and sent to a
   Boot Camp will have an adaptive functioning
   checklist along with other documentation in the
   inmate file to contraindicate mental retardation.
   Refer to SOP IIC03-0002.

   a. MH/MR Placement Criteria for Boot Camp:

      Exclusionary Criteria:

      1) CSH/CSU placement.

      2) Psychiatric hospitalization within last
         six months.

      3) Self-injurious behavior within last six
         months.

      4) Suicidal ideation/behavior within last six
         months.

      5) Current psychotic symptoms (i.e.
         hallucinations, loosening of associations,
         delusions, etc.).

      6) Inability to function in Boot camp
         secondary to mental illness/mental
         retardation.

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      7) Levels III-VI.

   b. Inclusionary Criteria:

      1) Tier II placement for inmates in need of
         Level II MH/MR services, except when a
         criteria above is met (NOTE: programming
         will be individualized given inmate’s
         treatment habilitation plan/medication
         restrictions, i.e. heat restrictions for
         lithium and antipsychotics).

      2) Tier I placement for inmates who don’t
         need MH/MR services.

13. Various standardized tests that are appropriate to
   the programming, management and security
   classification of the individual will be
   administered.

14. An inmate’s transfer to a Boot Camp facility will be
   delayed until medical clearance is issued. The
   standard processing time is ten (10) working days.
   Delays for medical clearance will not extend more
   than ten (10) working days beyond the standard
   processing time.

15. All inmates must attend an AIDS orientation. The
   purpose of which is to educate the inmates about
   AIDS and its prevention. Inmates who test positive
   for the HIV virus are further counseled and
   interviewed. All inmates will receive counseling
   regarding their AIDS test. Refer to Clinical Update
   93.07, dated 17 August 1993. Refer to SOP IIC03   0002.

16. All inmates are interviewed by a Parole Officer.
   Interview results are recorded in the personal
   history statement. The information contained therein
   includes demographic data, family history,
   education/training history, emergency contact, etc.
   Refer to SOP IIC03-0002.

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   17. The inmate data base (OTIS) will be used to check
      the inmate’s criminal history, previous
      incarcerations in Georgia, prior facility
      commitments and any other data referencing prior
      incarcerations, parole or probation in Georgia. OTIS
      provides this information on a printed report called
      the Offender Criminal Biography. Refer to SOP IIA04      0005, Electronic Data Processing – Offender Tracking
      Information System OTIS).

   18. The final step in the diagnostic process is
      classification. Here the entire diagnostic summary
      is reviewed and a recommendation is made for the
      initial security of the inmate. Refer to SOP IIC02      0002, Initial Security Classification.

   19. The GDC Inmate Administration section will advise
      the diagnostic unit of inmates approved for Boot
      Camp participation. Staff at the diagnostic unit
      will form the platoon and communicate the same to
      Inmate Administration of GDC for assignment to a
      designated Boot Camp.

E. Facility Assignment: The Inmate Administration,
   Classification Section has responsibility for the
   transfer and assignment of all inmates to a designated
   inmate Boot camp. SOP IIC03-0002 describes the
   assignment/intake process in detail.

   1. The Boot Camp Coordinator will receive the
      diagnostic summary (via electronic transmission) in
      Central Office. The summary will be placed in the
      file, logged IN/OUT and the file checked out and
      routed to a classification analyst.

   2. The classification analyst will review the summary
      for appropriate placement in a Boot camp facility.

      a. If the inmate meets all criteria, a transfer
         order will be issued authorizing the transport
         of the inmate to the appropriate facility.

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   b. Assignment/Transport may be segregated by
      groups on days other than Tuesday and Thursday.

3. Removal of a Boot Camp Inmate During Diagnostics: If
   the inmate is removed from the program, supporting
   documentation will be forwarded to Inmate
   Classification. The inmate will be transported
   immediately to an appropriate diagnostic general
   population facility if not completed with processing
   as instructed by GDC Inmate Administration section.
   Until transportation can be arranged, the inmate
   should be separated from other Boot Camp inmates. If
   segregation or isolation is full, a Boot Camp reject
   may be placed in a general population bed regardless
   of whether he has completed diagnostic processing.
   The Boot Camp Coordinator will be notified and the
   Board of Pardons and Paroles will be notified by
   copy of the Reassignment Order.

4. Removal of an Inmate from a Boot Camp facility:
   Documentation for removal will be forwarded to
   Inmate Classification. The inmate will be reassigned
   and transferred via the next available bus to an
   appropriate assignment.

   a. Documentation for removal may include, but is
      not limited to, a transfer request and the
      appropriate request for removal (Attachments 1      4), a disciplinary report, an incident report
      or medical information. E-mail or photocopies
      copies of E-mail may be sent to some
      recipients, whenever using the Attachments
      would waste paper or be less timely. Follow
      procedures established at the Boot camp
      facility.

   b. Local review will include processing and review
      by the facility Boot Camp Classification
      Committee (staffing committee) to include a
      summary of reasons foe removal, security review
      and recommendation for reassignment. Final
      review will be by the Warden and referral to
      Central Office for transportation. Inmates will

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      be housed in general population, segregation or
      isolation as appropriate until removal is
      finalized.

   c. Classification Section will notify the State
      Board of Pardons and Paroles when the Boot Camp
      facility removes inmates from the Boot camp
      Program.

5. Medical/Mental Health Transfer: An MH/MR emergency
   will be defined as one in which a mentally ill
   patient is so impaired by a disorder of thought or
   mood, that the ability to recognize reality or to
   cope with reality is significantly reduced,
   resulting in a serious threat of substantial harm to
   self or others, or an inability to participate in
   the Inmate Boot Camp program.

   a. If it is determined by the Boot Camp staff that
      a potential MH/MR emergency exists, appropriate
      action should be taken which would include:
      placing the inmate in a secure environment,
      medical intervention as determined and any
      appropriate counseling intervention. The
      appropriate staff from the Boot Camp facility
      will contact the nearest MH/MR facility to
      arrange for an emergency evaluation and
      treatment if necessary. Refer to SOP VG01-0005,
      MH/MR Referral and Triage, if transfer to
      another facility with a mental health component
      is necessary. (See VI.D.12.a.for list of
      reasons for exclusions).

   b. Until transfer is completed, the inmate will be
      kept under appropriate observation. A written
      log (record of those observations) will be
      maintained. If special observation is needed,
      refer to SOP VG01-0021, Management of
      Potentially Suicidal Inmates. If observation
      requires capabilities beyond the scope or
      training available at the Boot Camp facility,
      immediate transfer will be initiated.

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         c. After the completion of the inmate’s mental
            health evaluation, if it is determined the
            inmate will be unable to continue participation
            in the Inmate Boot Camp program, appropriate
            staff shall be notified by the evaluating
            facility, which would include: the Unit Manager
            of the transferring Boot Camp, appropriate
            staff from Inmate Classification and
            appropriate staff from the State Board of
            Pardons and Paroles.

VII. RETENTION SCHEDULE:

   A. Attachment 1 - Statement of Voluntary Withdrawal:
      Attachment 1 of this SOP will become part of the
      inmate’s/probationer’s case history file and will be
      retained according to the official records retention
      schedule of that file.

   B. Attachment 2 - Statement of Withdrawal by Parole Board:
      Attachment 2 of this SOP will become part of the
      inmate’s/probationer’s case history file and will be
      retained according to the official records retention
      schedule of that file.

   C. Attachment 3 - Statement of Disciplinary Withdrawal:
      Attachment 3 of this SOP will become part of the
      inmate’s/probationer’s case history file and will be
      retained according to the official records retention
      schedule of that file.

   D. Attachment 4 - Statement of Medical Withdrawal:
      Attachment 4 of this SOP will be retained in the
      inmate’s/probationer’s case history file and will be
      retained according to the official records retention
      schedule of that file.