SOP_NUMBER: 210.06
TITLE: Inmate Boot Camp - Administration
REFERENCE_CODE: IIB12-0006
DIVISION: Facilities Division
TOPIC_AREA: 210 Policy-Probation Boot Camp
EFFECTIVE_DATE: 2015-07-16
WORD_COUNT: 485
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106066
URL: https://gps.press/sop-data/210.06/

SUMMARY:
This policy establishes procedures for maintaining inmate files and records for boot camp participants in Georgia Department of Corrections facilities. It specifies how boot camp inmate administrative files must be organized, stored, and retained, as well as procedures for releasing boot camp inmates from departmental custody through clemency, court production orders, or completion of sentence.

KEY_TOPICS: boot camp administration, inmate records management, inmate files, administrative files, records retention, inmate release procedures, clemency orders, court production orders, maximum release date, inmate custody release

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**`Functional Area: `**<br>`Facilities Division`|**`Reference Number: `**<br>`IIB12-0006`<br>`(210.06)`|**`Revises`**<br>**`Previous`**<br>**`Effective Date:`**<br>`8/15/01`|
|**`Subject:`**<br>`Inmate Boot Camp-`<br>`Administration`|||
|**`Authority:`**<br>`Bryson/Ward`|**`Effective Date:`**<br>`07/16/15`|`Page 1 of`<br>`   3`|

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I. POLICY:

Inmate files and records in facilities and in Central Office
   will be maintained in the usual and established manner for
   boot camp inmates.

II. APPLICABILITY:

   Inmate Boot Camps.

III. RELATED DIRECTIVES:

   A. GDC-BR&R: 125-2-1-.01(d)

```

A. GDC-SOP's: IIC01-0001, IIC01-0003, IIC04-0001.

```
   B. ACA Standards: 3-4223, 3-4226, 3-4232, 3-4235, and 3-4236

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   NONE

VI. PROCEDURE:

   A. Facility Inmate Records and Files: Content and
      organization of facility boot camp inmate administrative
      files will be in accordance with SOP IIC01-0001,
      "Organization of Inmate Facility Administrative Files."

```

|Functional Area:<br>Facilities Division|Prev. Eff. Date:<br>8/15/01|Page 2 of<br>3|
|---|---|---|
|`Functional Area:`<br>`Facilities Division`|`Effective Date:`<br>`07/16/15`|`Reference Number:`<br>`IIB12-0006`<br>`(210.06)`|


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   1. All information pertinent to the boot camp inmate
      shall be filed in proper order before inmates are
      transferred from the diagnostic facility.

   2. All inmate facility administrative files shall be
```

`organized and maintained in legal size (8`  `" x 14")`
```
      file folders.

   3. Other files or records (i.e. medical, general
      office, or special programs, etc.) are not included
      in the above requirements.

B. Central Office inmate records will be maintained in
   accordance with currently prescribed procedures for all
   inmate records.

C. Retention Schedules for short term records will be
   followed in accordance with SOP IIC01-0003, "Retention
   Schedule for Facility Inmate Administrative/Medical
   Files."

D. Release From a Boot Camp: Boot camp inmates will be
   released from departmental custody only due to a clemency
   order issued by the State Board of Pardons and Paroles,
   an official court production order, or service of
   sentence modified to maximum release date.

   1. Clemency: Upon receipt of any clemency action by
      the State Board of Pardons and Paroles, the Inmate
      Administration, Releases and Agreements Section will
      process the release.

      a. The inmate record will be reviewed for any
         outstanding documents which may change the
         intent of the Board.

      b. A release order will be produced via O.T.I.S.
         and mailed to the facility with the inmate
         release funds check.

```

|Functional Area:<br>Facilities Division|Prev. Eff. Date:<br>8/15/01|Page 3 of<br>3|
|---|---|---|
|`Functional Area:`<br>`Facilities Division`|`Effective Date:`<br>`07/16/15`|`Reference Number:`<br>`IIB12-0006`<br>`(210.06)`|


```
2. Court Production orders for boot camp participants
   will be in accordance with SOP IIC04-0001, "Court
   Productions," with the following exceptions:

   a. All court production orders for boot camp
      inmates will be processed immediately and the
      Parole Board notified of the action pending.

   b. The facility will enter the date into O.T.I.S.
      immediately upon receipt of the inmate back
      from court. The facility will notify the court
      production clerk of the arrival.

3. Boot camp inmates who serve their complete sentence
   and reach their maximum release date will be
   discharged from the Department as are other inmates.

```