SOP_NUMBER: 213.19-att-3
TITLE: Detainee Case File Sign In/Out Log
REFERENCE_CODE: IIE08-0001
DIVISION: Facilities
TOPIC_AREA: 213 Policy-Probation Detention Center
EFFECTIVE_DATE: 2020-06-30
WORD_COUNT: 66
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106117
URL: https://gps.press/sop-data/213.19-att-3/

SUMMARY:
This is a tracking log form used to document when detainee case files are removed from and returned to the Records/File Room at probation detention centers. All case files must be signed in and out whenever they leave the designated file room. The completed form must be retained for twelve months.

KEY_TOPICS: case file tracking, detainee records, file room control, sign in/out log, records management, file accountability, probation detention center, document control

ATTACHMENTS:
  1. Filing Order for Facility Folder (Method 1)
     URL: https://gps.press/sop-data/213.19-att-1/
  2. Filing Order for Manila Folders (Method 2)
     URL: https://gps.press/sop-data/213.19-att-2/
  3. Detainee Case File Sign In/Out Log
     URL: https://gps.press/sop-data/213.19-att-3/

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FULL TEXT:
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SOP 213.19
Attachment 3

6/30/20


**DETAINEE CASE FILE SIGN IN/OUT LOG**


**NOTE:** **ALL** Case Files must be signed in and out any time that they are taken outside of the designated Records/File
Room (NO EXCEPTIONS).


**PRINT ONLY**



|DATE|DETAINEE NAME|GDC NUMBER|STAFF MEMBER|TIME<br>SIGNED OUT|TIME<br>RETURNED|
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Retention Schedule: Upon completion, this form shall be maintained on file for twelve (12) months.