SOP 215.07: Resident Passes and Leaves

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 1 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

I. Introduction and Summary:

A. Superintendents of Transitional Centers are authorized to grant passes and leaves

to eligible Residents who also meet or exceed the performance standards described
in this Standard Operating Procedure (SOP). Passes and leaves allow a Resident
to continue involvement and contact with family and participation in community
activities in preparation for final release, provide for a smoother transition from
the Transitional Center (Center) to home, enable a Resident to attend programs,
and may serve as an incentive in the Resident's adjustment and progress in the
Center.

B. Passes may be issued from one (1) to twelve (12) hours duration, with twelve (l2)

hours being the maximum number of pass hours that may be earned by Transitional
Residents. Activity Passes may be granted to attend community programs and
services such as AA/NA, DUI school, substance abuse groups, GED, medical
services, vocational training, and college.

C. The number of pass hours that a Resident receives will correspond to his/her length

of Center residency and to the purpose and destination of the pass. A Resident will
not receive pass hours in excess of those for which he/she is eligible.

D. A Work Release Resident may become eligible for passes a minimum of thirty

(30) days after a Center assignment and only after they have been through
orientation and classified to work in the community by the Center Classification
Committee.

II. Authority:

A. O.C.G.A. §42-5-56;

B. Ga. Comp. R. & Regs. 125-2-2-.01(d), 125-2-4-.15, and 125-3-4-.02;

C. GDC SOPs: 215.04, Transitional Center Security Procedures and Responsibilities,

215.02, Assignment of HIV-Positive Offenders to Transitional Centers, 222.09,
Compassionate Visit, 227.05, Visitation of Offenders, 507.04.61, HIV Anti-body
Testing & Counseling, and 507.02.02, Confidentiality of the Health Record and
Release of Information; and

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 2 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

D. ACA Standard: 4-ACRS-5A-14, 4-ACRS-5A-16, 5-ACI-5F-02 (Ref. 4-4443) and

5-ACI-7D-20 (Ref. 4-4502).

III. Definitions:

A. Resident - Any convicted person in GDC custody who is assigned to a Transitional

Center.

B. Work Release Resident - Any Resident who has been assigned to the Transitional

Center to participate in a work-release program.

C. Maintenance Resident - A Resident assigned to the Transitional Center to assist

with the operational maintenance of the Center or of some other state facility.

D. Sexual Offense - As defined in O.C.G.A. §42-5-56, the term “sexual offense”

means a violation of O.C.G.A. § 16-6-1, relating to the offense of rape; O.C.G.A.
§ 16-6-2, relating to the offenses of sodomy and aggravated sodomy; O.C.G.A. §
16-6-5.1, relating to the offense of sexual assault against a person in custody;
O.C.G.A. § 16-6-22, relating to the offense of incest; or O.C.G.A. § 16-6-22.2,
relating to the offense of aggravated sexual battery, when the victim was under 18
years of age at the time of the commission of any such offense, or a violation of
O.C.G.A. § 16-6-3 relating to the offense of statutory rape; O.C.G.A. § 16-6-4,
relating to the offenses of child molestation and aggravated child molestation; or
O.C.G.A. § 16-6-5, relating to the offense of enticing a child for indecent purposes,
when the victim was under 16 years of age at the time of the commission of any
such offense.

E. Activity Passes - Passes granted for community service or community programs

such as AA/NA, DUI school, substance abuse groups, GED, vocational training,
college, establishing a residence, doctors’ appointments, Department of Labor
visits, and driver’s license testing. These passes are related to case plan
programming, disciplinary sanction and release preparation and may not count
against the 12 hour pass limit.

IV. Statement of Policy and Applicable Procedure:

A. Eligibility: Passes will be issued on a weekly basis. Activity Passes will be issued

upon confirmation of need and by the Resident’s counselor or anyone designated

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 3 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

by the Superintendent. The following guidelines govern the maximum number of
weekly pass hours that a Work Release Resident may receive during his/her course
of enter residency:

1. Minimum 30 days - 6 hours;

2. 60 days - 9 hours; and

3. 90 days or more - 12 hours.

B. Restrictions on Resident Passes:

1. Passes will be issued ONLY for the hours between 8:00 AM and 8:00 PM.

Center staff will make random curfew checks by telephone. Exceptions may
be made at the Superintendent's discretion.

2. Residents will receive only one (1) pass per week, unless the Superintendent

makes an exception and awards extra pass hours to individuals who have
demonstrated extraordinary program performance.

3. Activity Passes will be issued based on the operational hours of the location

providing services. Any exceptions to time frame will be at the discretion of
the Superintendent/designee.

4. Residents will not be authorized an Activity Pass for the purpose of visitation

to family members’ residences.

5. While on any pass NO Resident is authorized to partake of alcoholic beverages

or to visit an establishment whose primary function is the sale of alcoholic
beverages. No Resident is authorized to use illegal drugs, remain where illegal
drugs are being used, or remain in the presence of someone under the influence
of illegal drugs. Upon returning from pass, Residents may be required to
submit to alcohol/drug testing.

6. NO Resident is authorized to use medication or drugs while on pass unless

prescribed by a licensed physician, and with the knowledge of the duty officer
or shift supervisor.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 4 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

7. NO Resident will be granted any pass if it is felt that the Resident's appearance

in the community will result in adverse public relations or have a detrimental
effect on the Residents or his/her family. Residents not granted an Activity
Pass who are in need of medical services shall be accompanied by Center staff
to community medical services as governed by SOP 215.04, Transitional
Security Procedures and Responsibilities.

8. A Resident who has not fulfilled his/her program responsibilities is ineligible

for any pass during that week.

9. Any person visited on pass must be a family member as defined in SOP 227.05,

Visitation of Offenders, and must be on the Resident's approved visitors list.
See the special exception in IV.B.16 below. There must be a working
telephone number at the residence.

10. A Resident who is HIV positive must inform his/her spouse of his/her

condition. This can/will be verified by medical staff. (Reference 507.02.02,
Confidentiality of the Health Record and Release of Information).

11. A Resident will phone the Center staff, as directed, while on any pass.

12. Residents will not be allowed to take passes to visit with
boyfriends/girlfriends/fiancée. Such visitation will occur in the Center only.

13. A Resident who fails to return from pass at the specified time may be placed

on escape status and may face disciplinary and/or criminal charges. Any other
infractions of pass guidelines of a less serious nature may, at the discretion of
the Superintendent, also be subject to disciplinary action.

14. A Resident may take a pass with a "significant other," as defined under the

conditions of SOP 227.05, Visitation of Offenders, with the special approval
of the Superintendent. For the purpose of taking pass, "significant other" does
NOT mean boyfriend, girlfriend, or fiancée.

15. Any offender with a current or prior conviction for any sexual offense as

defined in the Definitions Section of this SOP shall not be allowed visitation
with any person under the age of 18 years, unless such person is the spouse,

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 5 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

son, daughter, brother, sister, grandson, or granddaughter of the offender, and
such person is not the victim of a sexual offense for which the offender was
convicted. If visitation with a minor is restricted by court order, only the court
issuing such order may grant permission for special visitation with the minor.

16. Maintenance Residents are NOT pass eligible.

C. Travel Mileage on Pass: A Resident will be allowed to travel the following

distances from the Center according to the approved number of pass hours:

1. Maximum 6 hours - 30 miles;

2. Maximum 9 hours - 60 miles; and

3. Maximum 12 hours - 100 miles.

In extraordinary cases, the Superintendent may authorize exceptions to the
mileage restriction.

D. Authorization: Residents must request passes using the following procedure:

1. All requests for passes/leave will be routed through the assigned Counselor,

Employment Specialist, Chief of Security, and Assistant Superintendent for
review before forwarding to the Superintendent for final approval/disapproval.

2. The Resident will present complete and accurate information on Attachment

1, Resident Pass Application/Authorization Form or Attachment 2, Resident
Activity Pass Authorization. The Resident is responsible for coordinating with
necessary staff (Medical, Employment Specialist, Counselor, etc.) prior to
making arrangements/appointments for an Activity Pass.

3. Specific directions to pass destinations may be required before the pass is

authorized. The pass destination shown on the request form will be verified to
ensure that the Resident can reach his/her destination and return to the Center
within the requested number of hours.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 6 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

4. All forms of transportation used for Activity Passes will be approved by the

Superintendent or designee.

5. The Counselor will confirm/verify the information reported on any pass

application/authorization form and note his/her approval/disapproval before
forwarding the request to the Security Supervisor or Chief of Security.

6. The Employment Specialist will confirm the Resident’s work status and note

his/her approval/disapproval and forward the request to the Chief of Security.

7. Chief of Security will forward the pass form to the Assistant Superintendent/

Superintendent for approval.

8. Final approval/disapproval for the pass request rests with the Superintendent.

9. Passes may be canceled at any time at the discretion of the Superintendent.

10. A Resident with an unresolved disciplinary report will not be eligible for a pass

until the disciplinary is complete. Activity Passes will be at the discretion of
the Superintendent.

11. Counselors will review all Resident files assigned to their respective caseloads

to ensure compliance with section IV.B.14 of this SOP and make necessary
corrections to the identified Resident’s visitation list.

E. Documentation:

1. All pass authorizations must be approved in writing prior to the date that the

pass is to become effective.

2. A Resident leaving the Center on pass will be issued a copy of the approved

Resident Pass/Authorization form that will be kept on his/her person.

3. This form will be surrendered to the officer on duty upon the Resident's return

to the Center. This form will become a permanent part of the Resident's file.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 7 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

4. Each Center will maintain a pass log that specifies the Resident's name, amount

of pass granted, checkout time, and the initials of the officer on duty. The
officer on duty will note all discrepancies in the log for possible administrative
and/or disciplinary action.

F. Eligibility Restrictions for Work-Release Resident Passes:

1. A Work Release Resident is not eligible for passes if he/she is serving a

sentence for murder in which:

a. The murder was committed by a person with a prior record of conviction

for a capital felony.

b. The Resident, by the act of murder, created great risk of death or injury to

persons other than the victim.

c. The murder was committed for the purpose of receiving money or other

things of value (including "contract killings").

d. The victim was a judicial officer, former judicial officer, or other

current/former criminal justice operative murdered in connection with
his/her official duties.

e. The Resident committed murder or caused another to commit murder as an

agent or employee of another person(s).

f. The murder involved deliberate cruelty to or wanton abuse of the victim.

g. The murder was committed against any peace officer, Georgia Department

of Corrections (GDC) employee, fireman or emergency-service operative
while in performance of his/her official duties.

h. The murder was committed while the convicted person was in or was

escaped from lawful custody.

i. The murder was committed to delay, prevent, or negate the lawful

arrest/confinement of any person(s).

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|Policy Name:Resident Passes and Leaves|
|Policy Number: 215.07|Effective Date: 5/27/2020|Page Number: 8 of 8|
|Authority:
Commissioner
|Originating Division:
Facilities Division
(Transitional Centers)|Access Listing:
Level I: All Access|

2. Current or prior conviction(s) for sex offense.

3. Sentence involves felony conviction for violence against GDC personnel, law
enforcement officer, or member of judiciary.

4. Current or prior convictions for a crime against a child.

G. Other Leaves for Transitional Center Residents:

1. Compassionate Visits are addressed in SOP 222.09, Compassionate Visit.

2. Emergency Special Leave is addressed in SOP 222.09, Compassionate Visit.

V. Attachments:

Attachment 1: Resident Pass Application and Authorization
Attachment 2: Resident Activity Pass Authorization Form

VI. Record Retention of Forms Relevant to this Policy:

Upon completion, all attachments shall be placed in the Resident’s institutional file
and maintained according to the official retention schedule for that file.