SOP_NUMBER: 215.22-att-3
TITLE: Transitional Center Employment Agreement
REFERENCE_CODE: IID05-0003
DIVISION: Facilities
TOPIC_AREA: 215 Policy-Transitional Center
EFFECTIVE_DATE: 2020-01-23
WORD_COUNT: 545
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106255
URL: https://gps.press/sop-data/215.22-att-3/

SUMMARY:
This is an employment agreement form that establishes the terms and conditions for employers who hire Georgia Department of Corrections residents working at transitional centers. The agreement outlines employer responsibilities including wage requirements, tax withholding, workers' compensation insurance, paycheck handling procedures, supervision restrictions, and notification requirements for injuries, terminations, and schedule changes. It applies to all employers hiring transitional center residents and must be signed by the employer, employment specialist, and superintendent.

KEY_TOPICS: transitional center employment, resident employment agreement, employer responsibilities, paycheck procedures, workers compensation, work schedule, resident supervision, employment terms and conditions, job site rules, employer notification requirements

ATTACHMENTS:
  1. Transitional Resident Data Form
     URL: https://gps.press/sop-data/215.22-att-1/
  2. Employer Job-Site Visits Form
     URL: https://gps.press/sop-data/215.22-att-2/
  3. Transitional Center Employment Agreement
     URL: https://gps.press/sop-data/215.22-att-3/
  4. Out of State Work Travel Permit
     URL: https://gps.press/sop-data/215.22-att-4/

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FULL TEXT:
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SOP 215.22
Attachment 3

1/23/20
Page 1 of 2

# **GEORGIA DEPARTMENT OF CORRECTIONS** **Transitional Center Employment Agreement**


without the designated supervisor first informing the Center.


 Employer must pay federal minimum wage or higher.


 The employer agrees to withhold all state and federal taxes and other legally-required payroll

deductions.


 The employer agrees to maintain Worker’s Compensation Insurance to cover Resident

employees in the event of an injury. Proof of such must be provided to the Center
Employment Manager prior to employment. Small businesses who are not required to provide
Worker’s Compensation Insurance must provide insurance comparable to Worker's
Compensation to cover Resident employees in case of job related injuries.


 Employer must **immediately notify** Center staff of any injury incurred on the job. Residents

that become sick or are injured on the job can be taken to a medical facility for treatment;
however, Center staff must be immediately notified.


 All paychecks **must** be mailed to the Center, picked up by Center staff, brought into the Center

by Resident’s supervisor, or electronically direct deposited into the Center trust account. The
employer agrees **never** to give any paycheck to the Resident or hold such for the Resident.
Paychecks must be received by the Center at the appropriate payroll interval (1 or 2 weeks).


 Center Residents may not have visitors on any jobsite; likewise, they should not use telephones

unless used to contact the Center. Residents will never be allowed access to computers unless
they are routinely used as part of their duties. The Center should be notified in advance if this
is the case.


 Residents should **never** be allowed to drive while on the job without a valid Driver’s License

and prior written approval by the Superintendent.


 The employer agrees to **immediately notify** Center staff _**BEFORE**_ a Resident is terminated or

if the employer is considering terminating the employment of a Resident.


 The employer agrees to send a weekly work schedule to the Center if the Resident is not on a

permanent work schedule. The employer also agrees to notify the Center **prior** to any changes
in the work schedule.


Retention Schedule: Upon completion, this form shall be placed in the resident’s institutional file and will be
maintained according to the official retention schedule for institutional files.

EQUAL OPPORTUNITY EMPLOYER


SOP 215.22
Attachment 3

1/23/20
Page 2 of 2

 The employer agrees to maintain a professional “work only” relationship with the Resident.

Residents are **never** to be given money, loans, or purchased items such as gifts without prior
approval of the Superintendent.


 Residents may not be employed or supervised by another Resident, parolee, or probationer

without discussion/permission from the Superintendent.


 Residents are **never** allowed to work more than 90 minutes travel time from the Center unless

approved by the Superintendent or their designee.


 The employer agrees to allow Center staff to periodically conduct on-site and telephonic

checks.

My signature below indicates that I have read and have had all of the above rules explained to me and
I agree to abide accordingly.

_____________________________
Business Name

_____________________________ ___________________________ ___________
Employer’s Name (Printed) Employer’s Name (Signature) Date

_____________________________ ___________________________ ___________
Employment Specialist (Printed) Employment Specialist (Signature) Date

_____________________________ ___________________________ ___________
Superintendent (Printed)                Superintendent (Signature) Date


Retention Schedule: Upon completion, this form shall be placed in the resident’s institutional file and will be
maintained according to the official retention schedule for institutional files.

EQUAL OPPORTUNITY EMPLOYER