SOP_NUMBER: 219.01-att-1
TITLE: Counselor Supervisor 5% Counselor Caseload Review Form
REFERENCE_CODE: IIB18-0002
DIVISION: Facilities
TOPIC_AREA: Facilities Records - Case Management
EFFECTIVE_DATE: 2019-11-15
WORD_COUNT: 85
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/184583
URL: https://gps.press/sop-data/219.01-att-1/

SUMMARY:
This form is used by counselor supervisors to conduct quality assurance reviews of 5% of case managers' and counselors' caseloads. It documents whether required case management activities have been completed, including reentry checklists, initial interviews, housing assignments, program participation, and suicide prevention documentation. The form serves as a supervisory oversight tool to ensure compliance with case management standards and offender services requirements.

KEY_TOPICS: caseload review, case management, quality assurance, counselor supervision, reentry checklist, PIC programs, initial interview, offender housing, NGA assessment, suicide prevention, case manager accountability, supervisory review

ATTACHMENTS:
  1. Counselor Supervisor 5% Counselor Caseload Review Form
     URL: https://gps.press/sop-data/219.01-att-1/
  2. Institutional File Review Form
     URL: https://gps.press/sop-data/219.01-att-2/
  3. Organization of Offender Institutional File
     URL: https://gps.press/sop-data/219.01-att-3/
  4. File Movement Reasons
     URL: https://gps.press/sop-data/219.01-att-4/

========================================================================
FULL TEXT:
========================================================================

# **Counselor Supervisor 5% Counselor Caseload Review** **Case Manager/Counselor____________________________ Date: ____________________________**



















SOP 219.01
Attachment 1

11/15/19


|Offender Name & GDC #|Reentry<br>Checklist|DAP|Quarterly<br>Contact|Housing|PIC<br>Discussion|Assigned<br>to<br>Permanent<br>Counselor<br>within 7<br>days|Initial<br>Interview<br>conducted<br>within 7 days of<br>being assigned<br>to Permanent<br>Counselor|PIC programs<br>completed<br>within 15<br>months to ERD<br>(PED, TPM,<br>MRD)|Current<br>NGA<br>Assessment|PIC<br>Orientation<br>Video<br>Acknowledge<br>ment Form|Suicide<br>Awareness/<br>Prevention<br>Documentation|
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||
|||||||||||||



Case Manager/Counselor Signature: _____________________________________ Date: __________________________________


Chief Counselor Signature: ____________________________________________ Date: __________________________________


Due Date for any adjustments: _________________________________________


Retention Schedule: Upon completion, this form shall be maintained for two (2) years in the Chief Counselor's office and then destroyed.