SOP 221.01-att-2: Standardized Procedures for Fingerprint Cards (Attachment 2 - Instructions)

ATTACHMENT 2
SOP IIB10-0001
(3/01/2005)

STANDARDIZED PROCEDURES FOR FINGERPRINT CARDS
(see attachment 1 for sample card)

SAMPLE CARD
NUMBER ITEM PROCEDURE
1 FINGERPRINTS: The subjects fingerprints are taken in spaces provided. Note: If any

fingers are missing at birth (MAB). If any fingers are
amputated, give date.

2 NAME: Type name legibly - last name, first name, middle initial (name, if

known).

3 ALIASES: Add any aliases. Use same format as name field.

4 ORI: The contributing agency's name, ORI and address is entered in the

space provided.

5 DOB: Enter the subject's date of birth.

6 DOA: Enter the date subject was received at your institution. DO NOT

USE SENTENCE DATE.

7 SEX: Enter M-male or F-female. If the subject claims to be of both sexes,

enter this information in the additional information block of
the back of the fingerprint card.

8 RACE: Enter race of subject. Use the following codes:
Code Category
A Asian or Pacific Islander (a person having
origins in any of the original peoples of the
Far East, Southeast, Asia, the Indian
subcontinent, or Pacific Islands).

B Black (a person having origins in any of the
black racial groups of Africa).

I American, Indian, or Alaskan native (a person
having origins in any of the original peoples
of North America.)

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SOP IIB10-0001
Page 2

SAMPLE CARD
NUMBER ITEM PROCEDURE
Code Category
W White (a person having origins in any of the original peoples
of Europe, North America, or the Middle East, including
persons of Spanish Culture or origin, e.g. Mexican, Puerto
Rican, Cuban, Central or South American).

U Unknown

9 HEIGHT: Enter the height of subject in feet and inches.

10 WEIGHT: Enter weight of the subject in pounds.

11 EYES: Enter the color of the subject's eyes. Use the following abbreviations:
BLU-Blue GRN-Green
BRO-Brown HAZ-Hazel
BLK-Black MAR-Maroon
GRY-Gray XXX-Unknown

12 HAIR COLOR: Enter hair color as a 3-digit code. Use the following abbreviations:
(three characters only)
BAL - Bald GRY - Gray
BLK - Black SDY - Sandy
BLN - Blond WHI - White
BRO - Brown XXX - Unknown

13 POB: Enter the subject's place of birth, if known. If the state of birth is

known, enter it as a two-character code. Enter the city/town,
if known.
STATE ABBREVIATIONS
AL Alabama MO Missouri
AK Alaska NB Nebraska
AZ Arizona NV Nevada
AR Arkansas NH New Hampshire
CA California NJ New Jersey
CO Colorado NM New Mexico
CT Connecticut NY NEW York
DE Delaware NC North Carolina
DC Wash.,D.C. ND North Dakota
FL Florida OH Ohio
GA Georgia OK Oklahoma
HI Hawaii OR Oregon

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SOP IIB10-0001
Page 3

SAMPLE CARD
NUMBER ITEM PROCEDURE
STATE ABBREVIATIONS (Cont.)
ID Idaho PA Pennsylvania
IL Illinois RI Rhode Island
IN Indiana SC South Carolina
IA Iowa SD South Dakota
KS Kansas TN Tennessee
KY Kentucky TX Texas
ME Maine VT Vermont
MD Maryland VA Virginia
MA Massachusetts WA Washington
MI Michigan WV West Virginia
MN Minnesota WI Wisconsin
MS Mississippi WY Wyoming

14 OCA: Enter Georgia Department of Corrections case number for the

subject.

15 FBI: Enter FBI number. If you have access to adequate identification

records on a prior and have a strong reason to believe that
this is the same individual. Otherwise, leave blank.

16 SID: Enter, if known. Use same conditions as for FBI. SID must be

Georgia SID otherwise leave blank.

l7 SOC: Enter Social Security number, if known.

l8 CAUTION: Mark the caution block on the card if caution is to be exercised. If

this block is marked, the ICO block (29) must show the basis
for caution.

19 OTN: The Offender Tracking Number (OTC) is entered in this space.

20 SIGNATURE OF The subject signs his or her name in the
FINGERPRINTED: space provided after all information has been entered on the
fingerprint card.

21 DATE: Enter the date that the fingerprints are taken by the receiving institution.

This is a CRITICAL ITEM which must be present on all
submissions to Georgia Crime Information Center.

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SOP IIB10-0001
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SAMPLE CARD
NUMBER ITEM PROCEDURE
22 SIGNATURE OF The official signs his complete name and
OFFICIAL is responsible for insuring the accuracy
TAKING of the data. Each item of the physical
FINGERPRINTS: description should be verified at the time of printing.

23 CHARGE: Enter the charge(s) for which the subject was convicted. Always

spell out.

24 FINAL Enter length of sentence received for
DISPOSITION: each charge and indicate if sentence is to run concurrent or

consecutive.

25 EMPLOYER: Enter subject's last place of employment.

26 OCCUPATION: Enter subject's occupation.

27 RESIDENCE OF Enter subject's last legal address.
PERSON FINGERPRINTED:

28 SMT: Enter any scars, marks, or tattoos that may aid in the identification of

the subject.

29 ICO: Enter any identification comments. If the caution block is checked

(front of card #18), the ICO block must contain reason for
indicating caution.

30 DOO: Enter date of offense

31 SKN: Enter a 3-digit code for the subject's skin tone. Use the following

codes:

SKIN TONE CODE
Albino ALB
Black BLK
Dark DRK
Dark Brown DBR
Fair FAR
Light LGT
Light Brown LBR
Medium MED
Medium Brown MBR
Olive OLV
Ruddy RUD
Sallow SAL
Yellow YEL

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SOP IIB10-0001
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SAMPLE CARD
NUMBER ITEM PROCEDURE
32 MNU Enter any miscellaneous identification
numbers of the subject, if known.

33 ADDITIONAL ENTER COUNTY OF CONVICTION
INFORMATION:

34 SEND COPY TO: Name, ORI number and address. In order to obtain copy of the rap

sheet, enter institution name, ORI number and address. Also
Pardon and Parole Board ORI and address.

EXAMPLE: Name of your Institution. Your ORI number.
Your address.
State Board of Pardons and Paroles
ORI GA 060025G
2 Martin Luther King, Jr., Drive
East Tower, 5th Floor
Atlanta, Georgia 30334